S208--Lawn Maintenance and Ornamental Bed Treatment for the Erie VAMC

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for Lawn Maintenance and Ornamental Bed Treatment Services at the Erie, PA VA Medical Center. The government intends to award a Firm-Fixed Price contract, consisting of a base period plus four option periods.

The contractor will be responsible for comprehensive lawn and ornamental bed treatment, including:

• Pre-emergent and post-emergent weed control for parking lots, sidewalks, curb lines, signposts, utility poles, gravel, and rock beds.

• Fertilizer and grub control treatments.

• Use of only state/federal regulation-compliant products.

• Removal of debris after each application.

• Seasonal treatments (Spring, Summer, Fall) as detailed in the Statement of Work.

• Treatments must be organic and comply with EPA and state regulations. 2,4-Dichlorophenoxacetic acid (2,4-D) is prohibited.

• Treatments must be conducted during normal business hours (Monday-Friday, 7:30 AM - 3:30 PM), excluding federal holidays.

• Contract Type: Firm-Fixed Price, Base Plus 4 (four) contract.

• Period of Performance: Not explicitly stated as a total duration, but options extend up to five years.

• Estimated Value: Not stated.

• Quotes must be submitted via email ONLY to Lakeisiha Davenport at lakeisiha.davenport@va.gov.

• Submission Deadline: Thursday, February 26, 2026, at 1:00 PM EST.

• Questions Deadline: Thursday, February 19, 2026, at 11:00 AM EST, submitted via email to Lakeisiha.Davenport@va.gov.

• Evaluation Factors: Lowest-price technically acceptable (LPTA) quote, based on:

  • Price
  • Minimum Qualifications (PA licensed personnel, 5 years of experience in institutional/healthcare settings, licenses/certifications provided upon request)
  • Compliance with quote submission instructions.

• NAICS Code: 561730 (Landscaping Services).

• Size Standard: $9.5 Million.

• The solicitation is set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Offerors must be registered in the System for Award Management (SAM) and Veteran Small Business Certification (VetCert) database.

• Offerors must complete VAAR 852.219-75 (Limitations on Subcontracting) and return with submission; only paragraph (a)(1)(i), Services, applies.

• An excel spreadsheet is provided for quoters to complete line items.

• Offerors must include Solicitation Number, deadline, name/address/phone, and SAM UEI in their submission.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4223, Revision No. 32) for the Service Contract Act, applicable to Pennsylvania County of Erie. It lists various occupational classifications and their corresponding minimum hourly wage rates and required fringe benefits for contracts awarded on or after December 3, 2025.

This document is crucial for bidders responding to solicitations covered by the Service Contract Act in the specified geographic area. It establishes the minimum wage and fringe benefit requirements for various job classifications that may be employed under the contract. Bidders must ensure their proposals account for these labor costs to be compliant. Key information includes:

• Occupational Listings: Detailed list of job titles with corresponding minimum wage rates.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare rates ($5.55/hour or $222.00/week) and provisions for paid sick leave under Executive Orders 13706 and 13658.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments).
• Vacation and Holidays: Outlines required paid vacation and holiday provisions.
• Conformance Process: Details the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

Form / Attachment / Pricing Sheet

This document is VA Notice 852.219-75, "Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction." It requires offerors to certify their compliance with subcontracting limitations as prescribed in 819.7011(b).

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Work subcontracted by a similarly situated VIP-listed subcontractor counts towards this limit.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Materials costs are excluded.
• Special Trade Construction Contracts: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Materials costs are excluded.
• Acknowledgement: Offerors acknowledge that this certification is subject to penalties for false statements under Title 18, United States Code, Section 1001.
• Good Faith Determination: The clause outlines potential penalties for SDVOSB/VOSB awardees who do not act in good faith, including referral to suspension/debarment, fines, and prosecution.
• Cooperation: Offerors agree to provide documents or records to the VA to demonstrate compliance with subcontracting limitations.
• Certification Form: A formal certification section must be completed, signed, and returned with the offer. This includes fields for Printed Name, Printed Title, Signature, Date, and Company Name and Address.

This is a mandatory certification. Offerors must complete and submit this form with their bid, quotation, or proposal. Failure to provide the certification will render the offer ineligible for evaluation and award. Bidders must understand and agree to the subcontracting limitations applicable to their specific contract type (Services, General Construction, or Special Trade Construction) to ensure compliance.

Solicitation / RFP / RFQ

This is a request for quote (RFQ) for Lawn Maintenance and Ornamental Bed Treatments at the Department of Veterans Affairs (VA) Erie VAMC. The contract will be a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Lawn Maintenance services

• Ornamental Bed Treatment services

• Product Service Code: S208

• NAICS Code: 561730 (Landscaping Services)

• Place of Performance: Department of Veterans Affairs, Erie VAMC, 135 East 38th Street, Erie PA 16504, USA

• Response Date/Time/Zone: 02-12-2026 1:00pm EASTERN TIME, NEW YORK, USA

• The solicitation number is 36C24426Q0093.

• This procurement is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Reference RFQ 36C24426Q0093.

• Bidders must sign and return attachment 852.219-75 with their proposal.

• Wage Determination WD 2015-4223 ERIE PA REV 32 dated 12-3-25 is attached.