S208--Lawn Maintenance and Ornamental Bed Treatments at the Erie VAMC

Amendment / Modification

This amendment (0001) to Solicitation 36C24426Q0093 makes the following changes:

• Extends the solicitation close date.

• Provides answers to contractor questions.

• Includes site visit information.

• The solicitation close date is extended.

• Contractor questions and answers are provided in Attachment A.

• Site visit information is provided in Attachment B.

• The solicitation close date is extended to Friday, March 6, 2026, at 1:00 PM EST.

Form / Attachment / Pricing Sheet

This document provides information and instructions regarding a mandatory site visit for the "Lawn Maintenance and Ornamental Bed Treatment" solicitation (36C24426Q0093).

• Date and Time: March 3, 2026, at 8:00 AM EST.
• Location: Erie VA Medical Center, 135 East 38th Street, Erie, PA 16504. Attendees should meet at the Boiler Plant with Dennis Auer, POC.
• Arrival Instructions: Park in the rear parking lot behind building 1. Meet outside building 7 (boiler plant, rear door). Contact Dennis Auer upon arrival.
• Late Arrival Policy: Failure to arrive on time may result in refusal to participate.
• POC Contact: Dennis Auer at 814-631-4683.
• Registration Requirement: All vendors wishing to attend must submit the following information to Lakeisiha.Davenport@va.gov by February 26, 2026, at 11:00 AM Eastern Time:
  1. Company Name
  2. Attendees (limited to three per vendor)
  3. Contact number
  4. Email address
• Consequence of Non-Registration: Failure to register may result in the inability to attend the site visit.

This document is critical for bidders intending to participate in the solicitation. It outlines the mandatory site visit details, including location, time, and specific instructions for attendance and registration. Failure to comply with these requirements could prevent participation in the site visit, which may be a prerequisite for submitting a bid.

Questions & Answers / Clarifications

This document provides a response to a contractor's question regarding a site visit for solicitation 36C24426Q0093.

• Question: The contractor inquired about the opportunity to conduct a site visit to understand site conditions for accurate pricing and technical compliance, noting that the solicitation did not identify a mandatory site visit.
• Answer: Site visit information is provided in Attachment A.

This clarification directs bidders to Attachment A for details regarding site visits, which may be relevant for proposal preparation and technical compliance.

Amendment / Modification

• The solicitation close date has been extended to Friday, March 6, 2026, at 1:00 PM EST.

• Contractor questions and answers are provided in Attachment A.

• Site visit information is included in Attachment B.

• Solicitation close date (extended).

• Attachments A (Q&A) and B (Site Visit Info) are now included.

• The deadline for submitting offers has been extended to March 6, 2026.

• Offerors must include a signed copy of this amendment with their quote submission.

Solicitation / RFP / RFQ

This is a Request for Quotation (RFQ) for Lawn Maintenance and Ornamental Bed Treatment Services at the Erie, PA VA Medical Center. The government intends to award a Firm-Fixed Price contract, consisting of a base period plus four option periods.

The contractor will be responsible for comprehensive lawn and ornamental bed treatment, including:

• Pre-emergent and post-emergent weed control for parking lots, sidewalks, curb lines, signposts, utility poles, gravel, and rock beds.

• Fertilizer and grub control treatments.

• Use of only state/federal regulation-compliant products.

• Removal of debris after each application.

• Seasonal treatments (Spring, Summer, Fall) as detailed in the Statement of Work.

• Treatments must be organic and comply with EPA and state regulations. 2,4-Dichlorophenoxacetic acid (2,4-D) is prohibited.

• Treatments must be conducted during normal business hours (Monday-Friday, 7:30 AM - 3:30 PM), excluding federal holidays.

• Contract Type: Firm-Fixed Price, Base Plus 4 (four) contract.

• Period of Performance: Not explicitly stated as a total duration, but options extend up to five years.

• Estimated Value: Not stated.

• Quotes must be submitted via email ONLY to Lakeisiha Davenport at lakeisiha.davenport@va.gov.

• Submission Deadline: Thursday, February 26, 2026, at 1:00 PM EST.

• Questions Deadline: Thursday, February 19, 2026, at 11:00 AM EST, submitted via email to Lakeisiha.Davenport@va.gov.

• Evaluation Factors: Lowest-price technically acceptable (LPTA) quote, based on:

  • Price
  • Minimum Qualifications (PA licensed personnel, 5 years of experience in institutional/healthcare settings, licenses/certifications provided upon request)
  • Compliance with quote submission instructions.

• NAICS Code: 561730 (Landscaping Services).

• Size Standard: $9.5 Million.

• The solicitation is set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Offerors must be registered in the System for Award Management (SAM) and Veteran Small Business Certification (VetCert) database.

• Offerors must complete VAAR 852.219-75 (Limitations on Subcontracting) and return with submission; only paragraph (a)(1)(i), Services, applies.

• An excel spreadsheet is provided for quoters to complete line items.

• Offerors must include Solicitation Number, deadline, name/address/phone, and SAM UEI in their submission.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4223, Revision No. 32) for the Service Contract Act, applicable to Pennsylvania County of Erie. It lists various occupational classifications and their corresponding minimum hourly wage rates and required fringe benefits for contracts awarded on or after December 3, 2025.

This document is crucial for bidders responding to solicitations covered by the Service Contract Act in the specified geographic area. It establishes the minimum wage and fringe benefit requirements for various job classifications that may be employed under the contract. Bidders must ensure their proposals account for these labor costs to be compliant. Key information includes:

• Occupational Listings: Detailed list of job titles with corresponding minimum wage rates.
• Fringe Benefits: Specifies required fringe benefits, including Health & Welfare rates ($5.55/hour or $222.00/week) and provisions for paid sick leave under Executive Orders 13706 and 13658.
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments).
• Vacation and Holidays: Outlines required paid vacation and holiday provisions.
• Conformance Process: Details the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

Form / Attachment / Pricing Sheet

This document is VA Notice 852.219-75, "Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction." It requires offerors to certify their compliance with subcontracting limitations as prescribed in 819.7011(b).

• Services Contracts: Offerors must certify that they will not pay more than 50% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Work subcontracted by a similarly situated VIP-listed subcontractor counts towards this limit.
• General Construction Contracts: Offerors must certify that they will not pay more than 85% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Materials costs are excluded.
• Special Trade Construction Contracts: Offerors must certify that they will not pay more than 75% of the contract amount to firms that are not VIP-listed SDVOSBs or VOSBs. Materials costs are excluded.
• Acknowledgement: Offerors acknowledge that this certification is subject to penalties for false statements under Title 18, United States Code, Section 1001.
• Good Faith Determination: The clause outlines potential penalties for SDVOSB/VOSB awardees who do not act in good faith, including referral to suspension/debarment, fines, and prosecution.
• Cooperation: Offerors agree to provide documents or records to the VA to demonstrate compliance with subcontracting limitations.
• Certification Form: A formal certification section must be completed, signed, and returned with the offer. This includes fields for Printed Name, Printed Title, Signature, Date, and Company Name and Address.

This is a mandatory certification. Offerors must complete and submit this form with their bid, quotation, or proposal. Failure to provide the certification will render the offer ineligible for evaluation and award. Bidders must understand and agree to the subcontracting limitations applicable to their specific contract type (Services, General Construction, or Special Trade Construction) to ensure compliance.

Solicitation / RFP / RFQ

This is a request for quote (RFQ) for Lawn Maintenance and Ornamental Bed Treatments at the Department of Veterans Affairs (VA) Erie VAMC. The contract will be a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Lawn Maintenance services

• Ornamental Bed Treatment services

• Product Service Code: S208

• NAICS Code: 561730 (Landscaping Services)

• Place of Performance: Department of Veterans Affairs, Erie VAMC, 135 East 38th Street, Erie PA 16504, USA

• Response Date/Time/Zone: 02-12-2026 1:00pm EASTERN TIME, NEW YORK, USA

• The solicitation number is 36C24426Q0093.

• This procurement is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Reference RFQ 36C24426Q0093.

• Bidders must sign and return attachment 852.219-75 with their proposal.

• Wage Determination WD 2015-4223 ERIE PA REV 32 dated 12-3-25 is attached.