S208--Provide Ground and Lawn Maintenance Services

Questions & Answers / Clarifications

This document contains questions and answers related to Solicitation Number 36C24726Q0104 for Ground and Lawn Maintenance Services.

This document is an attachment to the main solicitation and provides clarifications in a question-and-answer format. Specific questions and answers are not detailed in the provided text, but the document itself serves as the clarification.

This Q&A document is intended to provide further clarity to potential bidders regarding the requirements of Solicitation Number 36C24726Q0104. Bidders should review this document to ensure a complete understanding of the opportunity.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation Number 36C24726Q0104 for Ground and Lawn Maintenance Services.

• The document is titled "36C24726Q0104 0003 Question and Answer."
• It is an attachment to the main solicitation.

This document clarifies aspects of the solicitation, potentially impacting how bidders prepare their responses. Specific details of the questions and answers are not provided in the metadata, but bidders should review this attachment for any changes or clarifications to the original solicitation requirements, deadlines, or submission rules.

Amendment / Modification

This amendment extends the deadline for the receipt of offers for Solicitation #36C24726Q0104.

• New Offer Receipt Deadline: March 5, 2026, at 4:00 PM EST.

• Questions and Answers: Responses to vendor questions are attached.

• The hour and date specified for receipt of offers has been extended.

• Bidders must acknowledge receipt of this amendment.

• The deadline for submitting offers has been extended to March 5, 2026, 4 PM EST.

• Bidders desiring to change an offer already submitted must do so via letter or electronic communication referencing the solicitation and amendment, received prior to the new opening hour and date.

Form / Attachment / Pricing Sheet

This document, "Attachment 1 Facility grounds parking lot areas.pdf", visually identifies specific parking lot areas on the facility grounds that are relevant to the opportunity. The areas of interest are highlighted with yellow circles.

• An aerial map of the Charlie Norwood VA Medical Center.
• Yellow outlines indicating specific parking lot areas.

This attachment provides a visual reference for the scope of work related to parking lot areas. Bidders should use this to understand the specific locations and extent of the areas that may be subject to requirements or tasks outlined in the solicitation or related documents.

Form / Attachment / Pricing Sheet

This document is a map of the AMC Augusta Uptown Division, providing a visual layout of buildings and roads within the facility. It is intended to help bidders understand the physical location and arrangement of facilities relevant to the opportunity.

• Labeled buildings and structures (e.g., BLDG 86, 110, 116).
• Roadways and parking areas.
• Street names (e.g., WRIGHTSBORO RD, Whitney St., MARYLAND AVE).
• Designated areas or lots (e.g., LOT C, LOT D).
• Other features such as drainage easements.

This map is crucial for bidders to visualize the scope of work and the operational environment. It helps in understanding site access, potential logistical challenges, and the spatial relationships between different parts of the facility, which may be relevant for planning, resource allocation, and site visits.

Amendment / Modification

This amendment extends the deadline for receipt of offers for Solicitation #36C24726Q0104.

• New Hour & Date for Receipt of Offers: Extended to March 6, 2026, 11:00 AM EST.

• Questions and Answers: Responses to vendor questions are attached.

• Added FAR Clauses:

  • FAR 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (MAY 2024)
  • FAR 52.223-23 Sustainable Products and Services (MAY 2024) (DEVIATION FEB 2025)

• The deadline for offer submission has been changed.

• New FAR clauses have been incorporated into the solicitation.

• Offerors must acknowledge receipt of this amendment.

• The deadline for submitting offers is now March 6, 2026, 11:00 AM EST.

• Bidders should review the attached Q&A and the newly added FAR clauses.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for Ground and Lawn Maintenance Services for the Department of Veterans Affairs, VISN 7 Network Contracting Office. The services are to be performed at a location within the 30084 zip code.

This RFQ pertains to Ground and Lawn Maintenance Services. Specific details regarding the scope of work, tasks, or deliverables are not fully detailed in this excerpt but are referenced as being in an attached document titled '36C24726Q0104 0002 Lawn and Ground Services.'

• Product Service Code: S208

• NAICS Code: 561730

• Contracting Office Address: Department of Veterans Affairs, VISN 7 Network Contracting Office, LaVista Business Park - Bldg A, 2008 Weems Road, Tucker GA 30084.

• Response Date/Time/Zone: 03-06-2026 11:00 AM Eastern Time, New York, USA.

• Point of Contact: Gail Bargaineer

• Email: gail.bargaineer2@va.gov

• Set-Aside: SDVOSBC (Service-Disabled Veteran-Owned Small Business)

• The full details of the solicitation are expected to be in the attached document.

• The solicitation will be archived 60 days after the response date.

Amendment / Modification

This amendment extends the deadline for the receipt of offers for solicitation 36C24726Q0104.

• The Hour & Date for Receipt of Offers is extended to February 27, 2026, at 11:00 AM EST.

• The following FAR clauses are removed from the solicitation: 52.212-5, 52.212-3, and 52.204-29.

• FAR clause 52.204-9 is added.

• Clauses 52.222-41, 52.222-18, and 52.222-56 are referenced.

• The deadline for submitting offers has been extended to February 27, 2026, 11:00 AM EST.

• All questions must be emailed to gail.bargaineer2@va.gov by February 4, 2026, 11:00 AM Eastern Time. No late submissions will be accepted.

• Responses to questions will be incorporated into a future amendment posted on SAM.gov. No automated email notification will be provided for amendments.

Solicitation / RFP / RFQ

This solicitation is for Lawn Maintenance Services for the Department of Veterans Affairs, VISN 7 Network Contracting Office. The services are to be provided at a location within the 30084 zip code.

• Provision of Lawn Maintenance Services.

• Specific details regarding the scope of work are expected to be found in an attached document (referenced as '36C24726Q0104 0001.').

• Not explicitly stated in the provided text, but the solicitation number is 36C24726Q0104.

• Response Date/Time: February 27, 2026, 11:00 AM Eastern Time, New York, USA.

• Archive: 60 days after the response date.

• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Product Service Code: S208

• NAICS Code: 561730 (Landscaping Services)

• Contracting Office Address: Department of Veterans Affairs, VISN 7 Network Contracting Office, LaVista Business Park - Bldg A, 2008 Weems Road, Tucker GA 30084.

• Point of Contact: Gail Bargaineer (Gail.Bargaineer2@va.gov, 404-321-6069).

• Additional Information: An attachment is referenced for further details.

Solicitation / RFP / RFQ

This solicitation seeks lawn care services for the Charlie Norwood VA Medical Center's Uptown and Downtown facilities. The contract aims to ensure comprehensive grounds maintenance for approximately 130 acres, including courtyards, solar panel areas, and parking lots.

• Weekly grass cutting (March-September), bi-weekly (October-February).

• Edging of walkways, driveways, and bed lines.

• Weed eating and blowing of curb areas.

• Weed control in beds, curbs, and parking lots.

• Shrubbery pruning (minimum twice annually).

• Trash removal in parking lots and common areas before mowing.

• Fall/winter leaf removal.

• Removal of dead/diseased trees and stump grinding.

• Tree trimming in parking lots to a minimum of 15 ft. from the ground.

• Mulching and weed barrier installation in courtyards and parking lot beds.

• Removal of shrubbery and trees from parking lot islands (after hours/weekends).

• Bi-weekly street sweeping in parking lots and parking decks (after hours/weekends).

• All debris removal from the property.

• Compliance with safety precautions and use of personal protective equipment.

• Records management in accordance with federal and agency policies.

• Period of Performance: Base Year (05/01/2026 – 04/30/2027) with four (4) Option Years.

• Estimated Value: $9.5 Million (for the base year).

• Contract Type: Likely a firm-fixed-price contract based on the SF 1449 structure.

• Offer Due Date: February 11, 2026, by 11 AM ET.

• Submission Method: Email to gail.bargaineer2@va.gov in PDF format.

• Evaluation Factors: Best Value determination based on comparative analysis of Technical, Past Performance, and Price.

• Key Deadlines: Questions due February 4, 2026; Site visit January 29, 2026.

• Set-Aside: This acquisition is a total set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• NAICS Code: 561730 (Landscaping Services) with a size standard of $9.5 Million.

• Offerors must be certified as an SDVOSB and listed in the SBA certification database at the time of offer and award.

• Compliance with Limitations on Subcontracting (LOS) for services (50% to non-SDVOSBs).

• The solicitation incorporates FAR and VAAR clauses by reference.

• A site visit is scheduled for January 29, 2026, from 10 AM to 11:30 AM ET. Contractors must email to schedule.

• Offerors must be registered in SAM.gov.

Solicitation / RFP / RFQ

This solicitation is for Lawn Maintenance Services for the Department of Veterans Affairs, VISN 7 Network Contracting Office. The contracting office is located in Tucker, GA (ZIP code 30084).

• The primary service required is lawn maintenance.

• Not specified in the provided text.

• Response Date/Time/Zone: 02-11-2026 11am EASTERN TIME, NEW YORK, USA

• The solicitation number is 36C24726Q0104.

• This opportunity is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).

• Product Service Code (PSC): S208

• NAICS Code: 561730 (Landscaping Services)

• The contracting office address is: Department of Veterans Affairs, VISN 7 Network Contracting Office, LaVista Business Park - Bldg A, 2008 Weems Road, Tucker GA 30084.

• Point of Contact: Gail Bargaineer, email: gail.bargaineer2@va.gov.

• The document references an attached file: "36C24726Q0104 Lawn Care Services 021125."