S222--VISN 5 Regulated Medical Waste and Sharps Disposal Services All VISN 5 VAMCs & CBOCs (Includes 8 VAMCs & 29 CBOCs)

Solicitation / RFP / RFQ

This document is a solicitation for Regulated Medical Waste and Sharps Disposal Services for all VISN 5 Veterans Affairs Medical Centers (VAMCs) and Community-Based Outpatient Clinics (CBOCs). This includes 8 VAMCs and 29 CBOCs.

The core requirement is the disposal of regulated medical waste and sharps.

• Product Service Code: S222
• NAICS Code: 562211 (Waste Treatment and Disposal Services)
• Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSBC)

Details regarding proposal submission and evaluation criteria are not provided in this excerpt.

This opportunity is set aside exclusively for Service-Disabled Veteran-Owned Small Businesses (SDVOSBC).

• Contracting Office: Network Contracting Office 5 (NCO 5), Clarksburg WV.
• Point of Contact: Darren G. Morris, Contracting Officer, NCO 5 (darren.morris2@va.gov).
• Agency URL: https://department.va.gov/integrated-service-networks (The VA Capitol Health Care Network (VISN 5)).

Amendment / Modification

• The due date for Request for Quotation (RFQ) responses has been extended.

• The new response due date is February 4, 2026, at 2:00 PM ET.

• Solicitation Number: 36C24526Q0099

• Dated: December 22, 2025

• The deadline for submitting offers has been extended to February 4, 2026, 2:00 PM ET.

Amendment / Modification

This amendment extends the response due date for the Request for Quotation (RFQ) for VISN 5 Regulated Medical Waste (RMW) and Sharps Disposal Services.

• Response Date/Time: Extended to February 4, 2026, at 2:00 PM Eastern Time.

The deadline for submitting RFQ responses has been extended to February 4, 2026, at 2:00 PM ET. Bidders should note this new deadline when preparing their submissions.

Amendment / Modification

This amendment clarifies the evaluation methodology for the solicitation. Specifically:

• If only one acceptable offer from an eligible certified SDVOSB is received at a fair and reasonable price, award will be made at that tier, in accordance with VAAR 819.7006(c).
• If no acceptable offers are received from eligible SDVOSBs, the Contracting Officer will proceed as outlined in Section E.8 of the solicitation.

This amendment clarifies the evaluation process as described in the original solicitation.

The response due date remains unchanged: February 3, 2026, at 10:00 AM Eastern Time. All other terms and conditions of the original solicitation remain unchanged.

Amendment / Modification

This amendment (0003) clarifies the evaluation methodology for the solicitation. Specifically, it addresses the tiered evaluation process in accordance with VAAR 819.7006(c). If only one acceptable offer is received from an eligible certified SDVOSB, the contracting officer may make an award at that tier. If no acceptable offers are received from eligible SDVOSBs, the process will continue as described in Section E.8 of the solicitation.

• Evaluation methodology (clarified)

• Section E.8 of the solicitation (referenced for further process)

• The RFQ response due date remains unchanged: February 3, 2026, at 10:00 AM ET.

• All other terms and conditions remain unchanged.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 36C24526Q0099 for a VISN Wide Regulated Medical Waste (RMW) and Sharps Disposal Blanket Purchase Agreement (BPA).

• Quantities and Pricing: Container quantities are estimated and will be finalized at the task order level. Pricing for services like container exchange and disposal will be determined per facility and task order.

• Evaluation Process: The government will seek at least two technically acceptable quotes within the Small Disadvantaged Veteran Owned Small Business (SDVOSB) tier before considering other tiers. Comparative assessments will be conducted within tiers if multiple acceptable quotes are received.

• Task Order Structure: Task orders are likely to be issued individually for each medical center, though consolidation may be considered.

• Transitioning Programs: Changes between reusable and disposable sharps programs will be handled via bilateral modification at the task order level.

• SDVOSB Set-Aside: The solicitation will remain an SDVOSB set-aside.

• Deadline Extension: The RFQ response deadline has been extended to February 3, 2026.

• Service Requirements: Specific details on collection, consolidation, and exchange services vary by facility. Some facilities require contractor staff for full service exchanges, while others have VA staff perform initial collection.

• Waste Treatment: Incineration is required for RMW from West Virginia locations. Other sites will have their treatment methods clarified at the task order level. Autoclave treatment followed by Waste-to-Energy incineration may be acceptable for certain waste streams in Maryland.

• Licensing: The prime contractor must hold all required transportation permits, including U.S. DOT Special Permit 16279. Subcontractors' licenses can be used if detailed information on compliance with subcontracting limitations is provided.

• Transition Time: The government anticipates approximately 30 days for transition time after award for a new vendor to initiate services.

• Bidding: Vendors must bid on all VISN 5 facilities for compliance.

• Red Bag Waste: Red bags are to be provided by the contractor for packaging and throughout facilities for collection. Quantities will be determined at the task order level.

• The deadline for proposal submission has been extended.

• Clarifications have been provided on evaluation criteria, task order structure, and specific service requirements at various facilities.

• Certain requirements, such as waste treatment methods and licensing, have been further defined.

Forms / Attachments / Pricing Sheets

This document, "SCHEDULE_v2.xlsx", appears to be a pricing or schedule sheet detailing various services and associated quantities for waste collection and disposal, as well as related materials and training, for multiple VA facilities. It outlines specific line items for regulated medical waste (RMW) and transportable contaminated waste (TCW) collection services, containment materials, and DOT training.

• Item Numbers and Descriptions: Specific services and materials are itemized (e.g., RMW Collection Services, Sharps Containers, DOT Training).
• Contract Period: Details the base contract period (2026-04-01 to 2027-03-31) and potential option periods (Option 1: 2027-04-01 to 2028-03-31, Option 2: 2028-04-01 to 2029-03-31, Option 3: 2029-04-01 to 2030-03-31, Option 4: 2030-04-01 to 2031-03-31).
• Quantities and Units: Specifies quantities for each item (e.g., EA for each, LB for pounds, YR for year, HR for hour).
• Locations: Services are detailed for various VA facilities and CBOCs, including Baltimore MD VAMC, Baltimore VAMC Annex, Loch Raven VAMC, Fort Meade CBOC, E. Balt. County CBOC, Glen Burnie CBOC, Perry Point VAMC, Pocomoke City CBOC, Cambridge CBOC, Washington DC VAMC, Charlotte Hall CBOC, Montgomery County/Gaithersburg CBOC, Lexington Park CBOC, Southern PG County CBOC, Southeast CBOC, Fort Belvoir CBOC, Martinsburg VAMC, Cumberland CBOC, Fort Detrick CBOC, Franklin CBOC, Harrisonburg CBOC, Petersburg CBOC, Huntington VAMC, Charleston CBOC, Gallipolis CBOC, Lenore CBOC, Eastern Kentucky CBOC, Clarksburg VAMC, Braxton County CBOC, Monongalia County CBOC, Tucker County CBOC, and Wood County CBOC.
• NAICS and PSC Codes: Includes "562211 - Hazardous Waste Treatment and Disposal" as the Principal NAICS Code and "S222 - Housekeeping - Waste Treatment/Storage" as the Product/Service Code.

This document is crucial for bidders as it provides the detailed breakdown of services and materials required for the opportunity. It allows vendors to understand the scope, quantities, and locations for each service, which is essential for preparing accurate proposals and pricing. Bidders should carefully review the quantities and descriptions to ensure they can meet the requirements and accurately price their bids.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing information for various services and supplies related to regulated medical waste (RMW), transport contaminated waste (TCW), sharps, and emergency response services across multiple VA facilities and CBOCs. It serves as a pricing sheet for bidders to fill out.

• Locations: Services are detailed for multiple VA Medical Centers (VAMC) and Community Based Outpatient Clinics (CBOC) including Baltimore MD VAMC, Loch Raven VAMC, Fort Meade CBOC, Perry Point VAMC, Pocomoke City CBOC, Cambridge CBOC, Washington DC VAMC, Charlotte Hall CBOC, Montgomery County/Gaithersburg CBOC, Lexington Park CBOC, Southern PG County CBOC, Southeast CBOC, Fort Belvoir CBOC, Martinsburg VAMC, Cumberland CBOC, Fort Detrick CBOC, Franklin CBOC, Hagerstown CBOC, Stephen City CBOC, Harrisonburg CBOC, Petersburg CBOC, Huntington VAMC, Charleston CBOC, Gallipolis CBOC, Lenore CBOC, Eastern Kentucky CBOC, Clarksburg VAMC, Braxton County CBOC, Monongalia County CBOC, Tucker County CBOC, and Wood County CBOC.
• Service Categories: Includes Regulated Medical Waste (RMW) Collection Services, Sharps Collection Services, RMW Containment Material/Equipment, TCW Containment Material/Equipment, DOT Training (Online and Onsite), and 2 Hr Emergency Response.
• Line Items: Specific items include pickup/transportation costs, incineration, autoclave/disposal, various sizes of RMW and sharps containers, yellow bags, and training sessions.
• Quantities & Units: Quantities and units of measure (YR, EA, LB, HR) are provided for each line item.
• Pricing: Columns for Base Yr Unit Price, Base Yr SLIN Total, Base Yr CLIN Total, and similar for Option Years 1-4 are included, with all current values set to 0.0, indicating this is a template for bidders to input their proposed pricing.

This document is critical for bidders as it outlines the specific services, quantities, and locations for which pricing is required. Bidders must use this template to submit their price proposals, ensuring all line items are addressed for each relevant facility. The absence of pre-filled prices indicates that the vendor must propose all costs.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the requirements for Regulated Medical Waste (RMW) and Sharps Removal Services for VISN 5 facilities, including VA Medical Centers and Community Based Outpatient Clinics (CBOCs) across West Virginia, Ohio, Virginia, and Kentucky, as well as Washington D.C.

• Provide comprehensive RMW and sharps collection, transportation, disposal, and treatment services in compliance with all applicable laws and regulations.

• Services include handling various waste streams such as Cultures and Stocks, Pathological Waste, Research Waste, Human Blood and Blood Products, Sharps, Isolation Waste, Unused Sharps, Trace Chemotherapy Waste (TCW), Category A Waste, and Scintillation Fluid.

• The contractor will supply all necessary packaging, containers, red bags, labels, and tape for RMW and TCW.

• The contractor will provide reusable or disposable sharps containers, including mounting hardware, dollies, or carts.

• Services include scheduled pickups, potential onsite RMW collection at specific locations, and management of waste areas.

• Contractor must be a permitted, licensed, and insured transporter.

• Must demonstrate knowledge of the medical waste industry and provide required training.

• Compliance with all federal, state, and local regulations is mandatory.

• Timely service, invoice accuracy, and comprehensive recordkeeping/reporting are required.

• Equipment must be maintained in operable condition and containers inspected annually.

• A safety plan and emergency management plan are required.

• Services are to be provided to VISN 5 facilities across West Virginia, Ohio, Virginia, Kentucky, and Washington D.C.

• Anticipated start date for services at Baltimore VA Medical Center and its CBOCs is April 1, 2026. Other locations will have services definitized at the task order level.

• Contractor must hold US DOT Special Permit 16279 for the transportation of Category A infectious substances.

• Compliance with specific state regulations (WV, MD, VA, OH, KY, DC) is required.

• Training requirements include US DOT HAZMAT Employee training, OSHA, and environmental regulatory training.

• Insurance requirements include Workmen's Compensation and Employer's Liability, and general liability coverage.

• The contractor must provide a list of all treatment and disposal facilities used.

• Recordkeeping includes providing manifests, monthly reports, and tracking shipments.

Amendment / Modification

This amendment (0002) provides updated documents and responses related to the solicitation for VISN 5 Regulated Medical Waste (RMW) & Sharps Disposal Services.

Key updates include:

• Vendor Questions received with Government responses (v2)

• Updated Statement of Work (SOW) (v2), with edits highlighted in red text.

• Updated Price/Cost Schedule Attachment (v2), including:

  • Addition of CLINs/SLINs for RMW 30 yd roll-off containers for each VAMC.
  • Addition of option year SLINs.
  • Adjustments to estimated quantities for specific SLINs due to changes in disposal processes at Loch Raven VAMC.

• Updated Solicitation Attachment_VISN5 RMW_Sharps RFQ Price Sheet (v2), including:

  • Addition of CLINs/SLINs and their corresponding option year SLINs.
  • Changes in estimated quantities for specific CLINs and their options.

• Statement of Work (SOW)

• Price/Cost Schedule Attachment

• Solicitation Attachment_VISN5 RMW_Sharps RFQ Price Sheet

All other terms and conditions remain unchanged. Bidders should review the updated documents for any impact on their proposals. The solicitation number is 36C24526Q0099, dated 12-22-2025.

Amendment / Modification

This amendment (0002) to Solicitation 36C24526Q0099 provides updated vendor questions with government responses, a revised Statement of Work (SOW v2), and an updated Price/Cost Schedule Attachment (v2).

Key adjustments include:

• Addition of a Regulated Medical Waste (RMW) 30 yd roll-off container line item for each VAMC per SOW changes (CLINs/SLINs: 0103 AF through 0803 AF, and their corresponding option year SLINs).

• Changes in estimated quantities for specific CLINs/SLINs due to SOW adjustments for Loch Raven VAMC's anticipated autoclave RMW/Sharps disposal process (CLINs/SLINs: 0201 AB-AC, 1201 AB-AC, 2201 AB-AC, 3201 AB-AC, 4201 AB-AC; 0202 AB-AC, 1202 AB-AC, 2202 AB-AC, 3202 AB-AC, 4202 AB-AC; 0205 AA-AH, 1205 AA-AH, 2205 AA-AH, 3205 AA-AH, 4205 AA-AH).

• Edits in red text are present in the updated SOW.

• Statement of Work (SOW v2)

• Price/Cost Schedule Attachment (v2)

• Specific CLINs/SLINs as detailed above.

• The response date remains February 3, 2026, 10:00 AM Eastern Time.

• All other terms and conditions of the original solicitation remain unchanged.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation 36C24526Q0099 for VISN Wide RMW BPA.

• Tiered Evaluation: Award will be made to the lowest priced technically acceptable offeror within the highest eligible tier (SDVOSB first). If only one quote is received in a tier and cannot be determined fair and reasonable, the next tier will be considered.

• Evaluation Method: Comparative assessment of relative strengths and weaknesses will be used if multiple technically acceptable quotes are received within the same tier.

• Task Order Structure: Task orders are likely to be issued individually for each medical center due to independent funding management.

• RFP Deadline Extension: The RFQ response deadline has been extended to February 3, 2026, 10 AM ET, via Amendment 0001.

• Transition Time: The government anticipates at least 30 days for transition time for the new vendor.

• Award: A single award is anticipated for this opportunity.

• Bidding Scope: Vendors must bid on all VISN 5 facilities to be compliant.

• Incineration Preference: The VA is clarifying whether incineration-based treatment is preferred or required at certain facilities, especially for regulated medical waste, non-hazardous pharmaceutical waste, and trace chemotherapeutic waste.

• The RFQ deadline has been extended.

• Clarifications have been provided on evaluation criteria, task order structure, and award approach.

• Further clarification is needed on specific treatment preferences and facility requirements.

Amendment / Modification

• This amendment (0001) provides vendors with questions received and their corresponding government responses (version 1).

• The due date for RFQ responses has been extended to February 3, 2026, at 10:00 AM ET.

• The due date for offers/responses is extended.

• A new document, "36C24526Q0099_VISN Wide RMW BPA Q_A_v1," containing vendor questions and government responses, is attached.

• The deadline for submitting offers has been extended to February 3, 2026, at 10:00 AM ET.

• Bidders should review the attached Q&A document for clarifications.

Amendment / Modification

• This amendment provides vendor questions received with government responses.

• The response due date for the RFQ has been extended to February 3, 2026, at 10:00 AM Eastern Time.

• The RFQ response deadline has been modified.

• Vendor Questions & Answers (v1) have been provided.

• The proposal submission deadline is extended to 02-03-2026 10:00 EASTERN TIME, NEW YORK, USA.

• Bidders should review the attached Q&A document for clarifications.

Form / Attachment / Pricing Sheet

This document lists the Service Contract Act (SCA) Wage Determinations for various facilities within VISN 5. It serves as a reference for contractors to understand the applicable wage rates for service employees working on contracts at these locations.

• Facility Name
• Address
• City, State, Zip Code, County
• SCA WD (Service Contract Act Wage Determination number)

Bidders should consult this document to identify the correct SCA Wage Determination applicable to the specific facility or facilities where services will be performed under a government contract. This information is crucial for accurately calculating labor costs and ensuring compliance with federal labor laws when preparing proposals.

Solicitation / RFP / RFQ

This is a Request for Quotations (RFQ) for Regulated Medical Waste (RMW) and Sharps Disposal Services for VISN 5 facilities. The contract will be a Single Award Firm Fixed Unit Price Blanket Purchase Agreement (BPA) with an ordering start date of April 1, 2026. The services are required for facilities in West Virginia, Ohio, Virginia, Kentucky, and the Washington D.C. VA Medical Center.

• Provision of all labor, packaging, collection, removal, transportation, equipment, and supplies for RMW and sharps disposal.

• Services include various types of waste: Cultures and Stocks, Pathological Waste, Research Waste, Human Blood and Blood Products, Sharps, Isolation Waste, Trace Chemotherapy Waste (TCW), Category A Waste, and Scintillation Fluid.

• Contractor must provide dedicated medical waste containers, red bags, labels, and tape.

• Contractor must provide DOT licensed haulers and vehicles.

• Contractor must provide training on US DOT HAZMAT Employee requirements.

• Contractor must develop and implement a safety plan and an emergency preparation and spill response plan.

• Contract Type: Firm Fixed Unit Price Blanket Purchase Agreement (BPA).

• Period of Performance: BPA award through March 31, 2027, with option years.

• Estimated Value: Individual BPA Orders may reach $1,000,000.00 per Order.

• Questions Due: January 13, 2026, 10:00 AM ET.

• Quotes Due: January 29, 2026, 10:00 AM ET.

• Quotes must be submitted via email.

• Evaluation Factors: Technical Approach, Capability, Experience, Past Performance, and Price.

• Evaluation Method: Comparative evaluations will be conducted in accordance with FAR 12.203.

• Award Basis: Best-valued quote based on comparative evaluations.

• Tiered evaluation: SDVOSB (Tier 1), VOSB (Tier 2), Small Business (Tier 3).

• Quotations from non-SDVOSB/VOSB small businesses will only be considered if fewer than two responsible quotations are received from SDVOSBs and VOSBs.

• Offerors must be registered in SAM and meet SBA size standards.

• The solicitation includes numerous FAR and VAAR clauses related to contract terms, conditions, representations, and certifications.

• Specific facility locations and estimated quantities are provided in Appendix A and Table A.4.

• The attached documents include: VISN 5 VAMCs_CBOCs Locations_WDs FINAL, Quality Assurance Surveillance Plan RMW Disposal VISN 5_v1, Solicitation Attachment_VISN5 RMW_Sharps RFQ Price Sheet, and Solicitation Attachment - Past Performance Questionnaire.

Form / Attachment / Pricing Sheet

This document is Attachment 3: Past Performance Questionnaire. It is designed to collect information from assessors regarding a contractor's past performance on previous contracts. This information will be used by the government to evaluate potential offerors for future opportunities.

• Section A: Contractor Information: To be completed by the contractor, this section collects details about the solicitation, project, customer agency (Department of the Veteran Affairs, NCO 5), contractor's name and address, point of contact, contract award number, description of services, contract award date, and period of performance.
• Section B: Assessors Information: To be completed by assessors, this section includes a rating scale (Acceptable 'A', Unacceptable 'U') with definitions for evaluating past performance. It covers Quality of Service, Schedule, and Business Relations, with specific questions and space for rationale. It also includes a section for general comments and the assessor's role and period of involvement.

Bidders should be aware that this questionnaire will be used to assess their past performance. Contractors will need to provide accurate information in Section A for their past contracts. The ratings and comments provided by assessors in Section B will directly impact the evaluation of their proposals for this opportunity. Understanding the criteria and questions within this questionnaire can help contractors prepare to provide relevant information and potentially brief their past performance references.

Form / Attachment / Pricing Sheet

This document is a price sheet for regulated medical waste (RMW), sharps, and related containment materials and equipment, as well as DOT training services. It details the quantities and units of measure for various items required for different VA facilities and CBOCs.

• Services: Regulated Medical Waste (RMW) Collection Services, Sharps Collection Services, DOT Training (Online and Onsite), and Emergency Response services.
• Materials: Various sizes of RMW and TCW containment boxes, totes, carts, and yellow bags; Sharps containers (disposable and reusable, counter and wall-mount, with or without cabinets/dollies).
• Locations: Services and materials are itemized for multiple VA Medical Centers (VAMCs) and Community-Based Outpatient Clinics (CBOCs) across different regions.
• Quantities & Units: Specific quantities and units of measure (e.g., YR, EA, LB, HR) are provided for each item.
• Pricing: The sheet includes columns for Base Year Unit Price, Base Year SLIN Total, Base Year CLIN Total, and similar for Option Years 1-4. All provided prices are $0.00, indicating this is a template for pricing submission rather than a finalized price list.

This price sheet is crucial for bidders to understand the scope and estimated quantities of services and supplies required. Bidders must use this template to provide their pricing for each line item, which will be a key factor in proposal evaluation. The detailed breakdown by location and item type helps in assessing the overall contract requirements and preparing a competitive bid.

Forms / Attachments / Pricing Sheets

This document provides a detailed schedule of line items for various services and materials related to regulated medical waste (RMW) and trace contaminated waste (TCW) collection, containment, and disposal, as well as DOT training. It outlines quantities, units of measure, and contract periods for each item across multiple locations.

• Services: Includes RMW and TCW collection, sharps collection, DOT training (online and onsite), and emergency response services.
• Materials: Lists various containment materials such as RMW overpack boxes, totes, carts, and yellow bags/containers.
• Locations: Services are specified for Baltimore MD VAMC, Baltimore VAMC Annex, Loch Raven VAMC, Fort Meade CBOC, E. Balt. County CBOC, Glen Burnie CBOC, Perry Point VAMC, Pocomoke City CBOC, Cambridge CBOC, Washington DC VAMC, Charlotte Hall CBOC, Montgomery County/Gaithersburg CBOC, Lexington Park CBOC, Southern PG County CBOC, Southeast CBOC, Fort Belvoir CBOC, Martinsburg VAMC, Cumberland CBOC, Fort Detrick CBOC, Franklin CBOC, Hagerstown CBOC, Stephen City CBOC, Harrisonburg CBOC, Petersburg CBOC, Huntington VAMC, Charleston CBOC, Gallipolis CBOC, Lenore CBOC, Eastern Kentucky CBOC, and Wood County CBOC.
• Contract Periods: Base period (2026-04-01 to 2027-03-31) and multiple option periods (Option 1: 2027-04-01 to 2028-03-31, Option 2: 2028-04-01 to 2029-03-31, Option 3: 2029-04-01 to 2030-03-31, Option 4: 2030-04-01 to 2031-03-31).
• Quantities and Units: Specific quantities and units of measure (e.g., YR, EA, LB, HR) are provided for each line item.

This schedule is crucial for bidders to understand the scope of services and materials required, the estimated quantities, and the various locations where services will be performed. It forms the basis for pricing proposals and assessing the overall scale and complexity of the opportunity.

Solicitation / RFP / RFQ

This is a Request for Quotations (RFQ) for VISN 5 Regulated Medical Waste (RMW) and Sharps Disposal Services. The contract will be a Single Award Firm Fixed Unit Price Blanket Purchase Agreement (BPA) with an ordering start date of April 1, 2026. The services will cover all VISN 5 Medical Facilities, including 8 VAMCs and 29 CBOCs across multiple locations in MD, DC, WV, VA, KY, and OH.

The primary deliverable is the disposal of Regulated Medical Waste and Sharps. Specific details regarding tasks, technical requirements, and compliance obligations are expected to be found in the referenced SOW (Section B.1) and Price/Cost Schedule (Section B.2).

• Contract Type: Single Award Firm Fixed Unit Price Blanket Purchase Agreement (BPA).

• Ordering Start Date: April 1, 2026.

• Questions Due: No later than January 13, 2026, at 10:00 AM ET.

• Quotes Due: January 29, 2026, at 10:00 AM ET.

• Evaluation: Tiered evaluations will be conducted (SDVOSB -> VOSB -> SB) in accordance with VAAR 819.7010. Comparative evaluations will follow FAR 12.203. Refer to Section E.8 for supplemental instructions to quoters regarding evaluation information and response requirements.

This opportunity is set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs). Tiered evaluations will also consider Veteran-Owned Small Businesses (VOSBs) and Small Businesses (SB).

Key points of contact are Darren Morris (darren.morris2@va.gov) and Dan Feng Lu (DanFeng.Lu@va.gov). Several documents are attached for detailed review, including the main RFQ, Schedule, Locations, Quality Assurance Surveillance Plan, Price Sheet, and Past Performance Questionnaire.

Other / Unclassified

This document is a Quality Assurance Surveillance Plan (QASP) for a Regulated Medical Waste (RMW) and Sharps Disposal Contract for VISN 5. It outlines the systematic method the government will use to evaluate contractor performance.

This QASP details how the government will monitor and evaluate the contractor's performance, including:

• What will be monitored: Specific tasks related to RMW disposal and container exchange.
• How monitoring will take place: Methods include periodic inspections and validated user/customer complaints.
• Who will conduct the monitoring: Primarily the Contracting Officer's Representative (COR).
• How monitoring efforts and results will be documented: Through reports, Contract Discrepancy Reports (CDRs), and semi-annual performance assessment meetings.

Key performance standards and acceptable quality levels are defined for tasks such as:

• Exchange of sharps containers: Ensuring timely exchange for safe working environments.
• Removal of waste: Adhering to specified timeframes for waste removal.
• Monthly Reports/Manifests: Providing accurate proof and methodology of RMW disposal.
• Monthly Invoices: Ensuring accuracy and timeliness.
• Daily Reports: Verifying container servicing according to the SOW schedule.

This plan also outlines government roles (Contracting Officer, COR) and procedures for addressing both acceptable and unacceptable performance, including the use of incentives based on performance standards.

Solicitation / RFP / RFQ

This solicitation is for Regulated Medical Waste and Sharps Removal Services for all 8 VA Medical Centers (VAMCs) and 28 associated Community-Based Outpatient Clinics (CBOCs) within the VA Capitol Health Care Network (VISN 5). VISN 5 serves Veterans across Maryland, the District of Columbia, West Virginia, and portions of Virginia, Pennsylvania, Ohio, and Kentucky.

• Regulated Medical Waste and Sharps Removal Services.

• Contract Type: Single Award Firm Fixed Unit Price Blanket Purchase Agreement.

• Period of Performance: Anticipated 5 years, from April 1, 2026, to March 31, 2031.

• Structure: 1 Base Year + 4 Option Years.

• Response Date/Time: November 20, 2025, 10:00 AM Eastern Time.

• The Government may award based on the initial quote without discussion.

• This requirement will be set aside as a Tiered Evaluation including Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), and Small Business (SB) in accordance with VAAR 819.7010.

• Tier 1: SDVOSB

• Tier 2: VOSB

• Tier 3: All other small business concerns.

• SDVOSB/VOSB/SBs must be listed and viewable in the Small Business Administration (SBA) database at https://search.certifications.sba.gov. The SBA database will be checked at the time of offer submission and prior to award.

• All contractors must be registered in the SAM Database (https://www.sam.gov) prior to contract award.

• Prospective offerors are encouraged to register prior to submitting quotations.

• NAICS Code: 562211

• Product Service Code: S222