S299--Kitchen Canteen Exhaust Duct cleaning

Form / Attachment / Pricing Sheet

This document contains architectural drawings, specifically a partial plan of the interstitial and ground floor (Area 'E') of Building No. 100 at the V.A.H. Bronx, N.Y. It details the layout and routing of ductwork and refrigerant piping.

• Layout: Shows the placement and routing of various duct sizes (e.g., 26"x8", 44"x44", 12"x10") and refrigerant piping.
• Components: Includes details on booster heaters, fin tube radiation, and kitchen hood exhaust ductwork.
• Notes: Provides specific instructions and references to other drawings for detailed information.
• Scales: Multiple scales are provided for different sections of the drawing.

This drawing is crucial for bidders to understand the physical layout and specific requirements for HVAC (Heating, Ventilation, and Air Conditioning) and refrigerant systems within Building No. 100, Area 'E'. It directly informs the scope of work, material requirements, and installation complexity for any related construction or replacement projects.

Solicitation / RFP / RFQ

This solicitation is for a firm-fixed-price contract for quarterly kitchen and canteen exhaust duct cleaning services at the James J. Peters VA Medical Center in Bronx, NY. The requirement is for full-service cleaning to ensure proper function and prevent hazardous situations.

• Kitchen Cleaning: Scraping, washing, and polishing of four stainless steel canopies. Cleaning of interior horizontal ducts from the air handling room to the kitchen hoods. Cleaning of exhaust fan #49 (blades and housing). Hoods must be tagged with cleaning date and contractor information. Work to be performed quarterly, starting after 7:30 PM on weekdays, with dates coordinated with the COR.

• Canteen Cleaning: Scraping, washing, and polishing of five stainless steel canopies. Cleaning of interior horizontal ducts from the exhaust fan (KE-1 on the compactor area roof) to the interstitial area above the Canteen Kitchen. Cleaning of exhaust fan KE-1 (blades and housing). Hoods must be tagged with cleaning date and contractor information. Work to be performed quarterly, starting after 2:00 PM on weekdays, with dates coordinated with the COR.

• General Requirements: Removal of all grease, dirt, and foreign matter from duct interiors, canopies, and fan housings. Use of non-corrosive cleaners for canopies. Provision of MSDS sheets for all chemicals. All accumulated matter to be placed in leak-proof containers and removed by the contractor. Notification to COR of any duct deficiencies. Provision of weekly look-ahead and quarterly action plans to the COR. No harmful materials used where food is exposed. Protection of food-exposed surfaces.

• Compliance & Certifications: Contractor must have Certified Exhaust Cleaning Specialists (CECS), Certified Exhaust System Inspectors (CESI), and Certified Exhaust Cleaning Technicians (CECT). Crew must be certified exhaust hood cleaning certified and members of CHDCA. Compliance with NFPA 96, OSHA 30-hour training, EPA guidance for grease removal, and NYS Health Regulation Part 14 is required.

• Contract Type: Firm-Fixed-Price.

• Period of Performance: Base year with four (4) option years.

• Estimated Value: $9 Million (This is likely an estimate or ceiling, not a guaranteed amount).

• Offer Due Date: February 13, 2026, at 3:00 PM EST.

• Submission Questions Deadline: February 6, 2026, at 3:00 PM EST to Charles.Collins@va.gov.

• Evaluation Factors: Technical Capability, Past Performance, and Price. Technical and Past Performance combined are [weighting not specified].

• The acquisition is Unrestricted.

• Solicitation Number: 36C24226Q0108.

• Issued by: Department of Veterans Affairs, Samuel S. Stratton VA Medical Center.

• Delivery to: James J. Peters VA Medical Center, Bronx NY.

• FAR clauses 52.212-1, 52.212-4, and 52.212-5 are incorporated by reference or attached. Addenda are attached.

• Security requirements include showing proof of identity and passing security screening; contractors will be escorted and will not connect to the VA network. C&A requirements do not apply.

• Insurance requirements include Workers' Compensation, General Liability ($500,000 per occurrence), and Automobile Liability.

Form / Attachment / Pricing Sheet

This document is a set of architectural drawings for the "Interstitial Plan First Floor Area G" of the Replacement Hospital at V.A.H., Bronx, N.Y. It details ductwork and piping layouts within the interstitial space of the first floor.

• Detailed layout of ductwork, including dimensions (e.g., 26x14, 10x7) and routing.
• Identification of mechanical equipment such as booster heaters and kitchen hood exhaust ducts.
• Piping layouts for hot and cold water, steam, and other services.
• Notes and references to other drawings for specific details or continuations.
• Scale indicators for different drawing views (e.g., 1/8"=1'-0", 1/4"=1'-0").

This drawing provides critical information for any bidder involved in mechanical, electrical, or plumbing (MEP) work, or any construction requiring coordination with these systems. It defines the physical space, routing, and dimensions of ductwork and piping, which are essential for estimating, planning, and executing installation or modification work within this area of the hospital.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (WD 2015-4187, Revision No. 34) for the Service Contract Act, applicable to the State of New York, specifically the counties of Bronx, Kings, New York, Queens, Richmond, Rockland, and Westchester. It outlines the minimum wage rates and fringe benefits required for various occupations employed on federal service contracts in this region. A specific note clarifies that the Janitor occupation rate applies only to Putnam, Rockland, and Westchester Counties, with different rates for Bronx, Kings, New York, Queens, and Richmond Counties covered by Wage Determination 1977-0225.

This wage determination is crucial for bidders as it establishes the minimum labor costs for covered employees. Bidders must ensure their proposals account for the specified wage rates and fringe benefits for each occupation they intend to use on the contract. Key details include:

• Occupational Wage Rates: A comprehensive list of occupations with their corresponding minimum hourly wage rates.
• Fringe Benefits: Standard fringe benefits include Health & Welfare ($5.55/hour or $222.00/week), Health & Welfare EO 13706 ($5.09/hour or $203.60/week), Vacation (tiered based on years of service), and 12 paid Holidays.
• Executive Orders: Applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) is noted, with specific requirements and rates provided.
• Hazardous Pay: Differentials for working with ordnance, explosives, and incendiary materials (8% for high hazard, 4% for low hazard) are detailed.
• Uniform Allowance: Requirements for furnishing and maintaining uniforms, including reimbursement rates ($3.35/week for cleaning).
• Conformance Process: Procedures for classifying and determining wages for occupations not listed in the determination using Standard Form 1444 (SF-1444) are outlined, emphasizing that this process must be initiated by the contractor.

Bidders must carefully review the listed occupations and their corresponding rates and benefits to accurately price their proposals and ensure compliance with federal labor laws.

Solicitation / RFP / RFQ

This solicitation is for kitchen and canteen duct cleaning services at the James J. Peters VA Medical Center in Bronx, NY.

• Cleaning of kitchen and canteen exhaust ducts.

• Not specified in the provided text.

• Response Date/Time/Zone: 02-13-2026 3pm EASTERN TIME, NEW YORK, USA.

• The solicitation number is 36C24226Q0108.

• This opportunity is set aside by the SBA.

• Product Service Code: S299

• NAICS Code: 561790

• Place of Performance: Department of Veteran Affairs, James J Peters VA Medical Center, 130 W Kingsbridge Rd, Bronx NY 10468.

• Contracting Office Address: Department of Veterans Affairs, Samuel S. Stratton VA Medical Center, 113 Holland Avenue (2-90NCA), Albany NY 12208-3410.

• Point of Contact: Charles Collins, Contracting Officer, charles.collins@va.gov, 518-626-5084.