S299--Kitchen Canteen Exhaust Duct cleaning
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the 242-NETWORK CONTRACT OFFICE 02 (36C242), is seeking proposals for quarterly Kitchen and Canteen Exhaust Duct Cleaning Services at the James J. Peters VA Medical Center in Bronx, New York. This is a Solicitation for a Firm-Fixed-Price contract. The acquisition is Unrestricted. Offers are due by February 13, 2026, at 3:00 PM EST.
Scope of Work
This solicitation requires quarterly full-service cleaning of kitchen and canteen exhaust ducts to ensure proper function and prevent hazardous situations.
- Kitchen Cleaning: Includes scraping, washing, and polishing four stainless steel canopies, cleaning interior horizontal ducts from the air handling room to kitchen hoods, and cleaning exhaust fan #49. Work is quarterly, after 7:30 PM on weekdays.
- Canteen Cleaning: Involves scraping, washing, and polishing five stainless steel canopies, cleaning interior horizontal ducts from exhaust fan KE-1 to the interstitial area above the Canteen Kitchen, and cleaning exhaust fan KE-1. Work is quarterly, after 2:00 PM on weekdays.
- General Requirements: Removal of all grease, dirt, and foreign matter; use of non-corrosive cleaners; provision of MSDS sheets; proper disposal of waste; notification of duct deficiencies; and provision of weekly look-ahead and quarterly action plans. Protection of food-exposed surfaces is mandatory.
- Compliance & Certifications: Contractors must employ Certified Exhaust Cleaning Specialists (CECS), Certified Exhaust System Inspectors (CESI), and Certified Exhaust Cleaning Technicians (CECT). Crew members must be certified exhaust hood cleaning certified and members of CHDCA. Compliance with NFPA 96, OSHA 30-hour training, EPA guidance for grease removal, and NYS Health Regulation Part 14 is required.
Contract Details
- Contract Type: Firm-Fixed-Price.
- Period of Performance: Base year with four (4) option years.
- Set-Aside: Unrestricted.
- Estimated Value: $9 Million (Note: This is likely an estimate or ceiling).
Submission & Evaluation
- Offer Due Date: February 13, 2026, at 3:00 PM EST.
- Submission Questions Deadline: February 6, 2026, at 3:00 PM EST, to Charles.Collins@va.gov.
- Evaluation Factors: Technical Capability, Past Performance, and Price. Technical and Past Performance combined are weighted, though the specific weighting is not provided.
Additional Notes
The solicitation number is 36C24226Q0108. Relevant FAR clauses 52.212-1, 52.212-4, and 52.212-5 are incorporated. Security requirements include proof of identity and security screening; contractors will be escorted and will not connect to the VA network. Insurance requirements include Workers' Compensation, General Liability ($500,000 per occurrence), and Automobile Liability. A U.S. Department of Labor Wage Determination (WD 2015-4187, Revision No. 34) for New York counties applies, outlining minimum wage rates and fringe benefits. Architectural drawings for canteen and kitchen ductwork are available for bidder review. Point of Contact: Charles Collins, Contracting Officer, charles.collins@va.gov, 518-626-5084.