San Francisco National Cemetery Grounds Maint. -- S208

Amendment / Modification

This amendment to the solicitation (originally dated 01/21/2026) serves to:

• Provide responses to contractor questions.

• Incorporate a revised Performance Work Statement (PWS).

• Extend the proposal submission deadline.

• The revised PWS is now included as an attachment.

• The "Contractor Questions Government Responses" document is also added.

• The closing date for offers has been extended to February 24, 2026, at 13:00 PT US/Pacific.

Amendment / Modification

This amendment provides responses to contractor questions, incorporates a revised Performance Work Statement (PWS), and extends the solicitation due date.

• Revised PWS is incorporated.

• Contractor Questions and Government Responses are provided.

• The proposal submission deadline has been extended to February 24, 2026, at 13:00 PT US/Pacific.

Statement of Work (SOW) / Performance Work Statement (PWS)

To maintain the esteemed grounds of the San Francisco National Cemetery with care, ensuring an aesthetically pleasing landscape, proper care for burial sections, and memorial sites to honor those who have served the nation.

The contractor shall provide all labor, equipment, materials, and supervision for grounds maintenance and improvement services. This includes, but is not limited to:

• Interment and Disinterment Services
• Headstone Services
• Gravesite Maintenance
• Turf and Grasses Maintenance
• Tree, Shrub, Planting, and Bed Maintenance
• Irrigation System Services
• Drainage System Maintenance
• Trash & Debris Removal
• Pavement Sweeping and Cleaning
• Structure Cleaning, Light Maintenance, and Janitorial Services
• Ceremonies Assistance

Twelve (12) month base year plus four (4) twelve-month option years.

San Francisco National Cemetery (SFNC), 1 Lincoln Blvd, San Francisco CA 94129.

Firm Fixed Price, Indefinite Delivery-Indefinite Quantity Contract.

• Contractor must develop and maintain a Quality Control Program.
• Government will monitor performance using a Quality Assurance Surveillance Plan (QASP).
• Normal hours of operation are Monday through Friday, 8:00 AM – 4:30 PM. Funerals and ceremonies may occur outside these hours.
• Contractor personnel must abide by all security rules and regulations and maintain a current list of individuals working onsite.
• Contractor must provide a Site Manager and an alternate.
• Contractor must provide a superintendent and crew foreman with at least two years of supervisory experience in commercial landscape maintenance/construction operations.

Questions & Answers / Clarifications

This document provides responses to questions submitted by potential bidders regarding Solicitation 36C78626R50066.

• Incumbent Contractor: AB Cemetery Management Inc. (DBA: DRT Cemetery Management Inc.).
• Current Contract: 36C78624D50458 with a total value of $1,088,387.29.
• Davis-Bacon Wages: CLINS 0005, 0006, 0008, and 0009 are subject to DBA.
• Spoils Removal: Contractors are responsible for hauling excess backfill to a designated spoils yard or removing it off-site for disposal if no yard is available, as detailed in PWS 5.2.3.4 and 5.9.1.7.
• Turf Renovation (Sodding): Approximately 6000 sqft annually (PWS 5.5.1, Technical Exhibit 3).
• Turf Renovation (Seeding): Approximately 1000 sqft annually (PWS 5.5.1, Technical Exhibit 3).
• Turf Application Schedule: Will be provided by the cemetery upon award.
• Bagging Requirements: Detailed in PWS 5.5.12.34 and 5.5.12.5, with specific areas for bagging approved by the COR.
• PWS 5.6.10: Will be removed and revised.
• Inorganic Mulch: Areas may be converted to inorganic mulch; refer to Attachment 3/Technical Exhibit 3 for square footage.
• Monument Installation: Contractor is responsible for site preparation, proper alignment, and installation. Government orders and inspects.
• Cemetery Work Hours: 8:00 AM – 4:30 PM, Monday through Friday. Cemetery is open to the public 6:00 AM – 6:00 PM daily.
• Federal Holidays: Work is not normally conducted on Federal holidays unless authorized by the COR. A list of Federal holidays is provided.
• Termination Clauses: FAR 52.212-4 (l) and (m) apply.
• Lowering Device: Contractor will provide a government-approved, mechanical casket lowering device (CLD) with a minimum capacity of 1000 pounds.

This document clarifies several aspects of the Performance Work Statement (PWS) and solicitation requirements, including specific quantities, responsibilities, and operational procedures. Bidders should review these responses carefully to ensure their proposals accurately reflect the government's expectations.

Other / Unclassified

This document is a Wage Determination (WD) No. 2015-5637, Revision No. 31, issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It lists the minimum wage rates and fringe benefits required for various occupations in the specified geographic areas (California Counties of San Francisco and San Mateo).

This document is crucial for bidders as it establishes the minimum wage and benefit rates that must be paid to service employees working under a Service Contract Act (SCA) covered contract. Bidders must ensure their proposed labor costs align with these determined rates to be compliant. The document details specific wage rates for numerous occupations, including administrative, automotive, health, information technology, and maintenance roles. It also outlines requirements for paid sick leave (EO 13706), health and welfare benefits, vacation, and holidays. Additionally, it provides guidance on hazardous pay differentials and uniform allowances, as well as the process for requesting additional classifications and wage rates (SF-1444) if an occupation is not listed.

Key information for bidders includes:

• Minimum Wage Rates: Specific hourly rates for a wide range of occupations.
• Fringe Benefits: Required health and welfare, vacation, and holiday benefits.
• Executive Orders: Applicability of EO 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage).
• Hazardous Pay: Potential differentials for hazardous work.
• Uniform Allowance: Requirements for providing and maintaining uniforms.
• Conformance Process: Procedures for establishing wage rates for unlisted occupations.

Other / Unclassified

This document is a compilation of general wage decisions for various construction trades in California, as determined by the U.S. Department of Labor. It lists prevailing wage rates and fringe benefits for numerous classifications, including but not limited to: Asbestos Workers, Boilermakers, Bricklayers, Carpenters, Electricians, Ironworkers, Laborers, Painters, Plasterers, Plumbers, Roofers, Sheet Metal Workers, Sprinkler Fitters, Truck Drivers, and Welders.

This document is crucial for any bidder on a federal construction project in California that is subject to the Davis-Bacon Act. It provides the legally mandated minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on the project. Bidders must use these rates to accurately calculate their labor costs and ensure compliance with federal regulations. Failure to adhere to these wage determinations can result in penalties and debarment.

Other / Unclassified

This document outlines specific requirements for contractor personnel regarding the handling of headstones, markers, and remains within national cemeteries. It emphasizes the need for special care, reverence, dignity, and respect due to the nature of these sites.

Contractors must adhere to strict guidelines to avoid damaging headstones, markers, or disturbing remains. Key requirements include:

• Respectful Conduct: All actions must be performed with utmost care and reverence.
• Prohibited Actions: Contractor personnel cannot walk, stand, lean, sit, jump on, or drive over headstones or markers. Tools, equipment, or other items must not be placed on them.
• Damage Prevention: Care must be taken to avoid scratching or damaging markers.
• Responsibility for Damage: Contractors are responsible for replacing damaged headstones/markers and restoring damaged turf.
• Handling Exposed Remains: If remains or containers are exposed or damaged, contractors must immediately contact the COR, Director/Assistant Director, or CO.
• Seeking Guidance: Any doubts about proper procedures must be addressed with the COR, Director/Assistant Director, or CO.
• Employee Compliance: Contractors must discuss these guidelines with employees and subcontractors, obtain signed statements of compliance from each, and submit them to the COR before work begins.

Form / Attachment / Pricing Sheet

This document specifies the minimum and maximum aggregate values for the contract.

• Guaranteed minimum amount: $6,000.00
• Maximum aggregate value (inclusive of five one-year ordering periods): $5,000,000.00

This information is crucial for bidders to understand the potential financial scope of the contract. It clarifies that while a minimum amount is guaranteed, the government does not guarantee that orders will exceed this minimum. Bidders should consider these values when assessing the opportunity's scale and potential revenue.

Performance Work Statement (PWS)

To maintain the San Francisco National Cemetery (SFNC) grounds with care, ensuring an aesthetically pleasing landscape and honoring those who served our nation.

This PWS outlines requirements for comprehensive grounds maintenance services at SFNC. Key areas include:

• Interment and Disinterment Services: Gravesite preparation, excavation, interment/inurnment, service assistance, and disinterments.

• Headstone Services: Setting new and replacement headstones, raising, lowering, realigning, and cleaning existing headstones and markers.

• Gravesite Maintenance: Repairing sunken graves and general upkeep.

• Turf and Grasses Maintenance: Mowing, trimming, edging, fertilization, pest control, aeration, topdressing, dethatching, and renovation.

• Tree, Shrub, Planting, and Bed Maintenance: Pruning, planting, weed control, mulching, and pest/disease management.

• Irrigation System Services: Management, maintenance, and minor repairs of the irrigation system.

• Drainage System Maintenance: Clearing grates, catch basins, and maintaining rock dissipaters.

• Trash & Debris Removal: Regular collection and disposal of all cemetery grounds debris, including floral arrangements.

• Pavement Sweeping and Cleaning: Maintaining roads, walkways, and parking lots.

• Structure Cleaning, Light Maintenance, and Janitorial Services: Upkeep of buildings, signage, fences, and other structures.

• Ceremonies Assistance: Support for events, including setup/takedown of government-provided equipment.

• Services must adhere to National Cemetery Administration (NCA) Standards.

• Quality Control (QC) program required, with a formal plan submitted within 30 days of award.

• Government Quality Assurance (QA) via Quality Assurance Surveillance Plan (QASP).

• Performance objectives and minimum acceptable levels of service are detailed in the QASP.

• Period: Twelve (12) month base year plus four (4) twelve-month option years.

• Place: San Francisco National Cemetery (SFNC), 1 Lincoln Blvd, San Francisco CA 94129.

• Contract Type: Firm Fixed Price, Indefinite Delivery-Indefinite Quantity (IDIQ) contract, subject to Service Contract Act (SCA) and Davis-Bacon Act (DBA).

• Personnel: Contractor personnel must possess required skills and licenses. A Site Manager is required.

• Security: Adherence to all cemetery security rules and regulations.

• Reporting: Regular submission of various reports including weekly work plans, completed work reports, inspection reports, and specific task-related reports.

• Environmental Compliance: Strict adherence to all applicable Federal, State, County, and City laws, ordinances, EPA guidelines, and regulations, particularly regarding pesticide and herbicide application.

• Conduct: Contractor personnel must maintain professional conduct and reverence at all times.

• Government Furnished Property: Limited GFE includes facilities for parking/staging, storage bays, and headstones/markers for installation. No Government-furnished equipment.

Amendment / Modification

This document is an addendum to FAR 52.212-1 (Instructions to Offerors) and FAR 52.212-2 (Evaluation – Commercial Products and Commercial Services). It provides specific instructions and clarifications for offerors responding to this solicitation.

Key points include:

• General instructions on proposal format, content, and submission requirements.
• Requirement for proposals to be submitted in two separate documents: Part-I Price and Part II-Technical.
• Offers received after the established response date/time will not be accepted.
• Specific checklist items for offerors to review before submitting their proposal, including completing and signing the SF 1449, pricing the schedule, and acknowledging amendments.
• Clarification that the acquisition is a competitive solicitation with award to be made to the offeror representing the best value to the Government.
• Offerors must hold prices firm for sixty (60) calendar days from the closing date.
• Details regarding a post-award/pre-performance conference.
• Identification of the Point of Contact (POC) for questions and the deadline for submission (February 10, 2026, 1:00 PM PST).
• Information about a site visit scheduled for February 5, 2026, at 10:00 AM PST, with instructions for attendance notification.
• Specific instructions for proposal submission via email, including subject line format and the submission deadline (February 20, 2026, 1:00 PM PST).
• Emphasis on not altering solicitation files and the consequences of doing so.
• The Basis of Award states that the contract will be awarded to the responsible offeror with the lowest price that is fair and reasonable and technically acceptable.
• Technical Acceptability Evaluation Factors include:
  • California certifications for personnel applying fertilizers, pesticides, and herbicides.
  • Resumes of Key personnel with a minimum of five (5) years of experience in cemetery operations.
  • Documentation of a minimum of four (4) employees and a clean, serviceable vehicle equipped with casket rollers for transport.
• The evaluation process will identify the lowest-priced offer, followed by technical evaluation. Discussions may be held if deemed in the Government's interest.
• Price analysis will be used to determine fair and reasonable pricing.
• Options will be evaluated by adding their total price to the basic requirement's price.

This addendum modifies and supplements FAR 52.212-1 and FAR 52.212-2.

Offerors must adhere to the specific formatting, content, and submission deadline requirements outlined in this addendum. Failure to comply may result in the proposal being deemed unacceptable or eliminated from consideration. Technical acceptability factors are critical for award.

Solicitation / RFP / RFQ

This solicitation is for Grounds Maintenance Services for the San Francisco National Cemetery (SFNC). The services are for a base year plus four option years.

The contractor shall provide all personnel, materials, equipment, and maintenance necessary to ensure grounds maintenance and improvement services are performed at SFNC. Specific requirements include:

• Interment and Disinterment Services -Headstone Services -Gravesite Maintenance -Turf and Grasses Maintenance -Tree, Shrub, Planting, and Bed Maintenance -Irrigation System Services -Drainage System Maintenance -Trash & Debris Removal -Pavement Sweeping and Cleaning -Structure Cleaning, Light Maintenance, and Janitorial Services -Ceremonies Assistance

• Contract Type: Firm Fixed Price, Indefinite Delivery-Indefinite Quantity (IDIQ) Contract.

• Period of Performance: 12-month base year plus four (4) 12-month option years.

• Place of Performance: San Francisco National Cemetery, 1 Lincoln Blvd, San Francisco CA 94129.

• Guaranteed Minimum Amount: $6,000.00

• Maximum Aggregate Value: $5,000,000.00

• Offer Due Date: February 20, 2026, 1:00 PM (PST).

• Proposals must be submitted in two separate documents: Part-I Price and Part II-Technical.

• Evaluation will be based on lowest price technically acceptable, considering non-price factors.

• Site Visit: Scheduled for February 5, 2026, at 10:00 AM (PST).

• The acquisition is set aside for verified Service-Disabled Veteran-Owned Small Businesses (SDVOSBs).

• Contractors must adhere to strict adherence to specifications and maintain the cemetery's esteemed grounds with care, reverence, dignity, and respect.

• Specific clauses regarding labor standards, including wage rates, are incorporated by reference.