Sandia RD Janitorial

Other / Unclassified

This document is an award notification for Request for Quotation (RFQ) #127EAV26Q0006, "SANDIA RD JANITORIAL". It informs "ALL RESPONSIVE INTERESTED VENDORS" that KOI Advocacy Group, LLC. has been awarded the contract.

This document signifies the closure of the solicitation process for the "SANDIA RD JANITORIAL" requirement. It confirms the award to KOI Advocacy Group, LLC. for a total amount of $74,861.76, including options, under contract #127EAV26C0001. Other vendors who responded to the RFQ are being notified that the opportunity is no longer open for proposals.

Amendment / Modification

• This amendment (P00002) modifies the Schedule of Items (SOI) to align with the Statement of Work (SOW), specifically regarding "Twice a Year IAW SOW" services and their quantities.

• The Solicitation Due Date has been extended to December 3, 2025, at 12:00 PM MT.

• Schedule of Items (SOI)

• Solicitation Due Date

• The proposal deadline has been extended to December 3, 2025, at 12:00 PM MT.

• All other terms and conditions remain unchanged.

• Quotes must be emailed to Ellena Silva at ellena.silva@usda.gov by the new deadline.

• The period of performance remains December 15, 2025, to November 30, 2030.

Amendment / Modification

• This amendment changes the time of service and Government-furnished property.

• All other terms and conditions remain the same.

• Time of service

• Government-furnished property

• The deadline for questions is November 20, 2025, at 1700 MT.

• Answers to questions will be posted to sam.gov.

• Quotes are due by December 01, 2025, at 1700 MT and must be emailed to Ellena Silva at ellena.silva@usda.gov.

• The period of performance is December 15, 2025, to November 30, 2030.

Questions & Answers / Clarifications

This document contains questions and answers related to the Sandia RD Janitorial opportunity (127EAV26Q0006).

• Previous Contract: The previous contract number was 127EAV25P0002, with an award value of $60,134.60 to BIAH GROUP LLC.
• Subcontractor Approval: A formal written letter with subcontractor details (Name, Address, UEI #, and individual's entering the Government facility) is required. Background checks are also mandatory.
• Site Visit Information: Many details, including window heights, wood panel area, floor square footage (tile and carpet), number of waste baskets, windows to be cleaned, restroom/sink counts, and tile type, can only be obtained by attending a site visit. Information on scheduling a site visit is in the solicitation.
• Building Layout: The building layout is provided for the number of offices.
• Water Supply: A water supply is available in either building for mopping/cleaning.

Potential bidders are directed to the solicitation for site visit scheduling information. Several key details required for accurate bidding are only available through a site visit or are provided within this document or other attachments (like building layout).

Wage Determination

This document establishes the minimum wage rates and fringe benefits that must be paid to various categories of service employees working on federal contracts covered by the Service Contract Act (SCA). It ensures fair wages and benefits for workers.

• Applicable Executive Orders: The document references Executive Order 14026 (effective Jan 30, 2022, minimum wage $17.75/hour) and Executive Order 13658 (effective Jan 1, 2015, minimum wage $13.30/hour). The applicable order depends on the contract award and renewal dates.

• Wage Rates: A comprehensive list of occupation codes, titles, and corresponding minimum hourly wage rates is provided. This includes a wide range of service occupations, from administrative support to technical and protective services.

• Fringe Benefits: All listed occupations are entitled to specific fringe benefits, including Health & Welfare ($5.55/hour or $222.00/week) and paid vacation (2 weeks after 1 year, 3 weeks after 10 years, 4 weeks after 15 years).

• Paid Sick Leave: Executive Order 13706 applies to contracts awarded on or after January 1, 2017, requiring contractors to provide 1 hour of paid sick leave for every 30 hours worked, up to 56 hours per year.

• Hazardous Pay: Specific differentials (8% or 4%) are applicable for work involving ordnance, explosives, and incendiary materials.

• Uniform Allowance: Contractors must furnish uniforms or reimburse employees for their cost and maintenance, with specific rates provided for cleaning.

• Conformance Process: Procedures are outlined for contractors to request wage rates for classifications not listed in the determination, requiring a comparison to existing job descriptions and submission of a Standard Form 1444.

• The wage determination is subject to annual adjustment.

• Specific exclusions and conditions apply to certain occupations, such as computer employees and air traffic controllers.

• The Service Contract Act Directory of Occupations provides detailed job descriptions.

Solicitation / RFP / RFQ

This solicitation is for janitorial services for the USDA Forest Service, Sandia Ranger District, Cibola National Forest. The services are required to maintain cleanliness and hygiene within the district office and warehouse facilities.

• Scope of Work: Furnish all necessary labor, supervision, materials, and supplies for janitorial services at the Sandia Ranger District Office and Warehouse. This includes cleaning offices, restrooms, kitchens, lobbies, corridors, conference rooms, etc.

• Service Frequency: Services include monthly janitorial services (once per week), quarterly services (four times per year), and bi-monthly services (twice per year).

• Specific Tasks: Tasks include sweeping, mopping, vacuuming carpets, dusting furniture and surfaces, emptying wastebaskets, cleaning and disinfecting restrooms and sinks, cleaning windows and blinds, buffing floor tiles, and performing high cleaning.

• Contractor-Furnished Property: The contractor must provide cleaning supplies and equipment, including vacuum cleaners, mops, brooms, cleaning agents, toilet paper, paper towels, etc.

• Bio-Based Products: The procurement requires the use of bio-based products where reasonably available and meeting performance standards.

• Period of Performance: Base Year: December 15, 2025 - December 14, 2026. Includes four (4) option years.

• Contract Type: Firm Fixed Price.

• Offer Due Date: December 01, 2025, by 1700 MT.

• Submission Method: Offers must be emailed to Ellena Silva at ellena.silva@usda.gov.

• Required Documents: Offerors must submit a completed SF-1449, acknowledgement of amendments, Schedule of Items, past performance information (max 2 pages), and a technical proposal (max 3 pages).

• Evaluation Criteria: Award will be based on the offer that meets or exceeds acceptability standards for technical factors, past performance, and price. Past performance and technical capability are of equal importance to price.

• Questions Deadline: November 20, 2025, by 1700 MT. Answers will be posted to SAM.gov.

• NAICS Code: 561720 (Janitorial Services).

• Registration: Offerors must have an active entity registration in the System for Award Management (SAM).

• A pre-award site visit is urged and can be arranged by contacting the Sandia Ranger District Office or the COR.

• A post-award conference is required.

Form / Attachment / Pricing Sheet

This document is a "Second Floor Communications Plan" which appears to be a floor plan detailing the layout of communications equipment and wiring on the second floor of a building. It includes notations for phone lines and security equipment.

• Floor plan of the second floor.
• Labeled rooms and areas.
• Notations indicating phone line locations (e.g., "PC 32 IS PHONE", "PHONE 32 IS 33 phone", "15 PHONE 3").
• Indication of a "FOR SECURITY" area.
• "NO TO SCALE" designation.
• Appears to be a blueprint or technical drawing.

This document provides critical spatial and technical information for any bidder involved in installing, maintaining, or upgrading communications infrastructure on the second floor. It helps in understanding the existing layout, the placement of communication lines, and potential areas requiring security considerations, which is essential for accurate bidding and project planning.

Form / Attachment / Pricing Sheet

This document is a "First Floor Communications Plan" which details the layout and placement of communication infrastructure, likely for telephone and computer networks, on the first floor of a building.

• Floor plan indicating rooms and areas.
• Symbols representing communication outlets (e.g., telephone, computer).
• Labels and numbers indicating specific locations or quantities of outlets.
• Notes such as "NO TO SCALE" and "TELEPHONE" and "COMPUTER".
• Handwritten annotations indicating specific phone lines (e.g., "PC. 32 is Phone", "PHONE 32 IS 55 PHONE", "PHONE 33 IS PHONE").

This plan is crucial for bidders to understand the existing or planned communication infrastructure. It helps in assessing the scope of work for any related installations, upgrades, or maintenance tasks, particularly concerning the number and location of communication points within the first floor.