SAW District Office Outside Shelter

Quick Summary

The U.S. Army Corps of Engineers (USACE), Wilmington District, is seeking quotes for the supply, delivery, and installation of one (1) 28'x28' prefabricated open truss recreational shelter at its Wilmington, NC headquarters. This opportunity is a 100% Total Small Business Set-Aside and is issued as a Request for Quote (RFQ). The shelter will provide a covered outdoor space for Corps Special Events, meetings, and employee morale, welfare, and recreation (MWR) activities, and must be fully compliant with the Americans with Disabilities Act (ADA).

Scope of Work

The project requires the provision of all necessary materials, equipment, and services for the delivery and installation of a 28'x28' (784 sq ft) prefabricated open truss recreational shelter. Key specifications include:

• Structure: Heavy-duty steel frame with UV-resistant powder-coat finish.
• Roof: Open truss style, 24-gauge multi-rib or R-panel steel, with a 4:12 pitch.
• Support: 6 or 8 column design, surface mounted with base plates and anchor bolts epoxied on the existing concrete pad.
• Engineering: Rated for 140 MPH wind and 20 PSF snow load, requiring stamped/sealed drawings and calculations by a North Carolina licensed structural engineer.
• Accessibility: IBC and ADA compliant railing where the vertical drop exceeds 12 inches, and extension of the existing concrete sidewalk (min. 4" thick) to the shelter location, adhering to ADA requirements.
• Electrical: Provision for concealed electrical circuits/raceways for overhead lighting, a minimum 120" diameter ceiling fan, and 120V/20A GFCI outlets, including supply and installation of all associated components.
• Compliance: Adherence to all local, state, and federal building codes. Contractor is responsible for obtaining all required building permits and coordinating inspections.
• Safety: Compliance with USACE Manual EM 385-1-1, requiring a Level 3 Site Safety and Health Officer (SSHO), certified first aid/CPR responders, an Accident Prevention Plan (APP), and Activity Hazard Analysis (AHA).
• Security: Contractor personnel must be pre-screened using E-Verify and possess valid Government-issued identification.

Contract Details

• Contract Type: Firm Fixed Price (FFP).
• Set-Aside: 100% Total Small Business Set-Aside (FAR 19.5).
• NAICS Code: 332311 (Small Business Size Standard: 750 employees).
• Place of Performance: USACE Wilmington District HQ Building, 69 Darlington Ave, Wilmington NC, 28403.
• Delivery: No later than 60 calendar days after receipt of Notice of Award.

Submission & Evaluation

Offerors must submit both a Technical Proposal and a Price Proposal/Price Quote. Proposals must be clear, concise, and include sufficient detail for evaluation.

• Technical Minimum Submission: Cut sheets, specification charts, product literature for the proposed shelter structure and railing, and a capability statement.
• Pricing: A firm fixed price to complete all requirements, with a complete price schedule including subtotals and totals.
• Format: All submissions must be in Adobe PDF format, on 8.5 x 11 size pages, with no less than a 10 pitch or 10 font. Compression software (e.g., WinZip, PKZip) may be used.
• File Naming: W912PM26QA011_COMPANY NAME_PRICING and W912PM26QA011_COMPANY NAME_TECHNICAL.
• Submission Method: Electronically via email to Shaun M. McKenna (shaun.m.mckenna@usace.army.mil) with a copy to Edward A. Boddie (edward.a.boddie@usace.army.mil). The solicitation number must be included in the subject line.
• Basis for Award: Award will be made to the lowest priced technically acceptable offer. The Government reserves the right to conduct discussions but advises offerors to submit their best initial offer.

Key Dates & Contacts

• Solicitation Number: W912PM26QA011
• Published Date: March 4, 2026
• Quotes Due Date: March 18, 2026, by 3:00 P.M. Eastern Time.
• Primary Contact: Edward Boddie (Edward.A.Boddie@usace.army.mil, 910-995-3581)
• Secondary Contact: Shaun McKenna (shaun.m.mckenna@usace.army.mil, 910-251-4812)