Scott Inn HVAC Preventative Maintenance Requirement
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force is soliciting proposals for HVAC Preventative Maintenance, Inspection, and Repair Services at Building 1812 (Scott Inn), Scott Air Force Base, IL. This is a Full and Open Competition for a Non-Appropriated Funds (NAF) acquisition. The objective is to ensure optimal performance, extend system life, and maintain energy efficiency of HVAC systems. Proposals are due Wednesday, February 25, 2026, at noon CST.
Scope of Work
Services include quarterly and annual preventative maintenance, inspection, and repair for various HVAC equipment such as Rooftop Units, Boilers, Chillers, Cooling Towers, and the Metasys Building Automation System. The contractor will provide all labor, supervision, tools, materials, equipment, and transportation. Key tasks involve inspections, cleaning, lubrication, filter replacement, water treatment, and 24/7 emergency response with a 2-hour response time.
Contract Details
- Contract Type: Combined Synopsis/Solicitation (RFQ). Firm-Fixed-Price for preventative maintenance and routine service calls (CLINs X001-X003), and Time and Materials for additional repair work (CLIN X0004).
- Period of Performance: Estimated to begin March 1, 2026, with a base year (March 1, 2026 - February 28, 2027) and four 12-month option periods.
- Set-Aside: Full and Open Competition.
- Product Service Code (PSC): J041 (Maintenance, Repair And Rebuilding Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment).
- NAICS Code: 238200 (Plumbing, Heating, and Air Conditioning).
Submission & Evaluation
- Offer Due Date: February 25, 2026, at noon CST.
- Questions Deadline: February 19, 2026, at noon CST.
- Submission Method: Electronic copy via email to Margret West (margret.west@us.af.mil) and Andrew Kleiser (andrew.kleiser.1@us.af.mil).
- Evaluation Criteria: Best value source selection utilizing a subjective trade-off process. Non-price factors (Technical Approach and Past Performance) are combined and are more important than Price. Technical Approach will be evaluated on an Acceptable/Unacceptable basis.
- Required Submissions: Cover Letter, Technical Proposal (max 5 pages), Past Performance Information, Pricing (using provided sheet), and an Organizational Conflict of Interest (OCI) statement.
Important Notes
- A site visit will be held on February 17, 2026, at 1000 CST at the 375 CONS building. Arrangements for base access sponsorship must be made by February 12, 2026, at noon CST.
- Contractor personnel require LEADS background checks, AT Level I training, and specific certifications (e.g., Metasys Building Automation System, Confined Space for Sump Holding Tank).
- Bidders must adhere to the provided Wage Determination (2015-5075, Rev 31) for labor costs and fringe benefits.