Short-Term Office Rental for Greeley, CO

Solicitation / RFP / RFQ

This solicitation is for the lease or rental of office buildings to support the USDA Farm Service Agency and Natural Resources Conservation Service in Greeley, Colorado. It covers a base year and two option years.

• Lease/rental of office buildings.

• Product/Service Code: X1AA

• Base Year:

  • Period of Performance: February 9, 2026, to February 8, 2027
  • Delivery Date: February 9, 2026

• Option Year 1:

  • Period of Performance: February 9, 2027, to February 8, 2028
  • Delivery Date: February 8, 2027

• Option Year 2:

  • Period of Performance: February 9, 2028, to February 8, 2029
  • Delivery Date: February 8, 2029

• Solicitation Number: 12FPC426Q0009

• Solicitation Issue Date: January 20, 2026

• Offer Due Date/Local Time: January 26, 2026, 1400 ET

• The acquisition is currently marked as "UNRESTRICTED."

• The North American Industry Classification Standard (NAICS) code is 531120, with a size standard of $47 million.

• Federal Acquisition Regulation (FAR) clauses 52.212-1, 52.212-3, and 52.212-5 are incorporated by reference and attached.

Amendment / Modification

This document is Amendment 0001 to Solicitation 12FPC426Q0009, providing Questions and Answers (Q&A) in response to the Request for Quote for Short Term Rental in Greeley, CO. The suspense date for the solicitation has not been extended.

• Utilities and Services: The government prefers a single all-inclusive monthly rate for utilities, janitorial services, and snow removal. A breakout is acceptable if an all-inclusive rate is unattainable, but the latter may score higher.
• Internet & Telecommunications: The contractor is only required to provide physical capability (conduit/access) for internet and telephone services; USDA will procure these services directly.
• Satellite Mounting: USDA expects the building owner to research any building or zoning restrictions and their insurance related to mounting a satellite receiver.
• Security Requirements: No access control or alarm systems are required. Parking lot cameras would be preferred but not required.
• Occupancy Date Flexibility: USDA can provide flexibility of up to two weeks for availability. Proposals with availability after February 23rd, 2026, will not be considered.
• Facility Modifications: Signage is permitted during the lease term. Other minor improvements can be permitted if they allow for minimal disruption to employees during work hours.
• Parking Requirements: Parking spaces do not need to be dedicated exclusively to USDA, provided 22-24 spaces are always available. At a minimum, one space is needed for customers with trailers to maneuver and park. This parking area can be onsite or within 1000 ft.
• S01 Sheet: A sample of the S01 sheet will not be provided. Bidders must fill in all requested information highlighted in green throughout the combined synopsis solicitation document.

This amendment primarily addresses clarifications through Q&A, impacting how bidders should prepare their proposals regarding pricing and facility details.

The suspense date for the solicitation has not been extended. Bidders should ensure their proposals reflect the clarifications provided in this amendment.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure a short-term rental of office space in Greeley, CO, to accommodate the USDA Farm Service Agency and Natural Resources Conservation Service, enabling them to deliver services to USDA customers within Weld County.

• Provide office space with a minimum of 2,500 sq ft and a maximum of 3,200 sq ft, located in Greeley, CO.

• The space must be ADA compliant, publicly accessible, and provide sole access and control to the USDA.

• Internet and telephone access are required; satellite receiver mounting capability is preferred.

• Parking for 3-5 visitors, 15 employees, and 4 government vehicles is required.

• Quotes including janitorial services, snow removal, and all utilities in the monthly rental amount may receive a higher technical score.

• Quotes including a Break Room, Conference Room, and three offices may receive a higher technical score.

• Furnished items (desks, chairs, etc.) may be included and may receive a higher technical score.

• Base year of 12 months with two possible 12-month option periods.

• Desired occupancy to begin on February 9, 2026.

• Location: Greeley, CO (Weld County).

• Contractor must be registered with SAM.gov prior to providing a quote.

• Security requirements include Personal Identification Verification of Contractor Personnel, potentially requiring FBI fingerprint checks and background investigations.

• Contractor personnel must comply with confidentiality of information requirements, including AGAR clause 452.224-70, Privacy Act of 1974, and relevant sections of the Farm Security and Rural Investment Act of 2002 and the Food, Conservation, and Energy Act of 2008.

• Contractor must avoid, neutralize, or mitigate organizational conflicts of interest.

• Invoices must be submitted electronically through the Invoice Processing Platform (IPP).

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (RFQ) for a short-term office rental in Greeley, Colorado, for the Farm Service Agency (FSA) and Natural Resources Conservation Service (NRCS). The goal is to provide uninterrupted service to USDA customers. This is the only solicitation; no written solicitation will be issued. The procurement is set aside for 100% Small Business.

• Office Space: Minimum 2,500 sq ft, Maximum 3,200 sq ft, located in Greeley, CO.

• Features: Must be ADA compliant, provide public access, and have sole access/control for USDA. Exterior doors must lock. Internet and telephone access are required; ability to mount a satellite receiver is preferred.

• Amenities: Break room, conference room, and three offices are not required but may improve technical score. Furnished space is not required but may improve technical score.

• Parking: For 3-5 visitors, 15 employees, and 4 government vehicles.

• Optional Inclusions: Quotes including janitorial, snow removal, and all utilities may receive a higher technical score.

• Contract Type: Firm-fixed-price award.

• Period of Performance: Base year (12 months) with two possible one-year option periods (total not to exceed 3 years).

• Desired Occupancy: February 9, 2026.

• Estimated Value: Not explicitly stated, but NAICS code 531120 (Leasing of Building Space) with a size standard of $47.0 Million.

• Submission: Quotes must include the Schedule of Items, any amendments, Experience Narrative, FAR 52.204-24 representation, Offeror Representations and Certifications (if not current in SAM), and a Technical Response. Quotes must be submitted via email to jill.craft@usda.gov and lizabeth.kuhaneck@usda.gov by Wednesday, January 22, 2026, 2:00 PM ET.

• Evaluation: Award will be made to the responsible quoter whose quote is most advantageous to the Government, considering price and other factors. Evaluation factors include: Technical Capability, Ability to Meet Occupancy Date, Experience, Past Performance, and Price. Technical capability and past performance are combined and equal in importance to price.

• Key Deadlines: Questions due by Wednesday, 01/22/2026, 2:00 PM ET. Quotes due by Monday, 01/26/2026, 2:00 PM ET.

• Set-Aside: 100% Total Small Business.

• Requirements: Quoters must be registered in the System for Award Management (SAM.gov).

• The solicitation incorporates numerous FAR and AGAR clauses by reference.

• Attachment A is an Experience Narrative.

• Payments will be made through the Invoice Processing Platform (IPP) at ipp.gov.