Site Support Services

Solicitation / RFP / RFQ

This solicitation (FA875126R0004) is for Site Support Services for the Air Force Research Laboratory Information Directorate (AFRL/RI) at multiple locations: Rome, NY; Stockbridge, NY; and Newport, NY. The contract encompasses five support functions: Test Site Management, Technical Library, Mailroom, Equipment Management, and Information Technology Asset Management (ITAM).

• Nonpersonal services for the five support functions listed above.

• Services are to be provided in accordance with the Performance Work Statement (PWS) dated 10 December 2025.

• Contractor shall provide data as required by the Contract Data Requirements List (CDRL), with specific exhibits for each option year.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: Base Year (01 Jun 2026 - 31 May 2027) with multiple option years extending up to 5 years and 6 months total duration.

• Estimated Value: USD 47,000,000.00 (NAICS Code: 561210).

• Offer Due Date: 27 February 2026, 01:00 PM.

• Proposals will be evaluated on a pass/fail technical basis, followed by a performance-price tradeoff (PPT) analysis.

• The Government intends to award a contract without discussions, but reserves the right to conduct them.

• Evaluation factors include Technical Acceptability (Technical Capability/Understanding and Personnel/Staffing Plan), Past Performance, and Price.

• Past performance will be evaluated on the lowest priced technically passed offeror whose price is reasonable and balanced.

• This acquisition is set aside for Small Business.

• NAICS Code: 561210, Size Standard: USD 47,000,000.00.

• The solicitation includes numerous FAR and DFARS clauses incorporated by reference and in full text.

• Attachment 1: Site Support Perf Work Statement (10 DEC 2025)

• Attachment 2: Contract Data Requirements List (CDRL)

• Attachment 3: Proposal Template

• Attachment 4: DD Form 254 (Contract Security Classification Specification)

• Attachment 5: Wage Determination

• Attachment 6: Past Performance Questionnaire

• Attachment 7: Offeror Representation and Certifications

Form / Attachment / Pricing Sheet

This document is Attachment 3, a Proposal Template, provided in Excel format. It is designed to guide bidders in structuring their pricing and labor hour proposals for the opportunity.

• The template outlines CLINs (Contract Line Item Numbers) for different service areas: Test Site Management, Technical Library, Mailroom, Equipment Management, and ITAM Management.
• For each CLIN, it includes placeholders for 'Labor Category', 'Hours', 'Rate', and 'Total Amount'.
• It provides columns for Base Period and five Option Years, including a 6-month extension, allowing for detailed cost breakdown over the contract's potential duration.
• A final column for 'Total All Contract Periods' is included.

Bidders must use this template to format their pricing proposals. It requires detailed input on labor categories, estimated hours, and rates for each period of performance, enabling the government to evaluate the proposed costs against the requirements.

Other / Unclassified

This document is a notification that the attached file is protected by Microsoft Information Protection. It indicates that the user is either not authorized to view the content or is using an unsupported PDF viewer. Instructions are provided to use a PDF viewer that supports Azure Rights Management or to contact the document owner for permissions.

This document does not contain substantive information about the opportunity itself. It serves as a technical access notice. Bidders attempting to access the opportunity's attachments should ensure they have the appropriate software or permissions to view Microsoft Information Protection-encrypted files.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire. It is designed to collect feedback from references regarding an offeror's past performance on previous contracts. This information is used by the government to evaluate the offeror's likelihood of success on the current opportunity.

Section A (For Offeror Completion):

• Company Name/Reference Name
• Address, Tel, Email, Fax of Reference
• Contract # and Program Name
• Contracting Officer details (if different)
• Contract Type (Firm-Fixed Price, Cost-Reimbursement, Other)
• Description of Work
• Brief Description of the Effort (Prime or Subcontractor)
• Award Date, Scheduled Completion, Current/Final Completion Date
• Amount per Year, Contract Total Amount
• Comments regarding compliance with contract terms and conditions
• Comments regarding any known unacceptable performance
• List of major subcontractors, their trade, and percentage of work done.

Section B (For Reference Completion):

• Instructions for the reference, identifying the specific solicitation (FA875126R0004 Rome Research Site- Site Support Services).
• Name, Position, Address, Tel, Email, Fax of the reference.
• Contract # and Program Name.
• Relationship and time involved with the offeror.
• Details on subcontracted work and estimated percentages.
• Evaluation Areas covering Technical Capability, Timely Performance, Management Effectiveness, Contract Administration, Compliance with Security Standards, and Overall Performance, with a rating scale (Exceptional, Good, Satisfactory, Marginal, Unsatisfactory, Neutral).
• Space for additional comments.

Offerors must complete Section A for each reference and submit it with their proposal. They must also provide Section B to their references, instructing them to return it directly to the Contract Specialist. This document is critical for the offeror to gather and submit evidence of their past performance, which is a key evaluation factor in many government solicitations. The proposal response date for this questionnaire is 27 February 2026.

Forms / Attachments / Pricing Sheets

This document is a Contract Data Requirements List (CDRL), DD Form 1423-1, which specifies the data items required from the contractor. It outlines the deliverables, their titles, and associated contract line item numbers (CLINs).

• Data Items: The CDRL lists various data items including Contractor's Progress and Status Reports, Presentation Materials, Technical Information Reports (Continuity Books, Security Plans), and SF 424 Annual Updates.
• Contract Line Item Numbers (CLINs): Data items are associated with specific CLINs, such as CLIN 0006, CLIN 1006, CLIN 2006, CLIN 3006, CLIN 4006, and CLIN 5006, often across different options (e.g., Site Support Effort Options 1 through 5).
• Frequency and Submission: Submission details like frequency, date of first submission, and subsequent submission dates are often referenced to be found in 'Block 16' (Remarks).
• Remarks: The remarks section provides crucial details on contractor format acceptability (preferring electronic delivery in MS Office compatible formats like RTF or PDF), delivery via email instructions, and specific submission timelines (e.g., 40 days after award for initial reports, quarterly thereafter; 3 days prior for draft presentations; 15 or 30 days after award for technical reports).
• Distribution: Specifies distribution of copies to the COR (Contracting Officer's Representative) and other entities as coordinated.

This CDRL is critical for bidders as it defines the specific reports, documentation, and information the contractor will be required to submit throughout the contract period. Understanding these requirements is essential for accurately estimating the effort and cost associated with contract performance and for ensuring compliance with contractual obligations.

Form / Attachment / Pricing Sheet

This document is a DD Form 254, Contract Security Classification Specification. It provides security requirements and guidance for a classified contract effort. It specifies the level of facility security clearance required, the nature of the specification (original, revised, or final), and details regarding contractor and subcontractor access to classified information.

• Clearance and Safeguarding: Specifies the required facility security clearance level (Secret) and safeguarding requirements for classified information.
• Contract Information: Identifies the contract number (FA8751-26-R-0004), whether it's a prime contract, subcontract, or solicitation, and includes fields for original, revised, or final specifications.
• Contractor and Subcontractor Details: Sections for the prime contractor's name, address, CAGE code, and Cognizant Security Office (CSO), as well as similar details for any subcontractors.
• Actual Performance Location: Specifies the location where the actual performance will take place (AFRL/RI, Rome, NY).
• Unclassified Description: Provides a general unclassified description of the procurement: "Sustainment and performance of Site Support Services."
• Access to Classified Information: Details the types of classified information the contractor will require access to, including COMSEC, Restricted Data, Foreign Government Information, and NATO information.
• Security Guidance: Outlines specific security guidance, including the need for cleared personnel, access to classified information during equipment installation and maintenance, and the use of the Defense Technical Information Center (DTIC).
• Public Release: States that any information pertaining to the contract shall not be released without proper U.S. Government approval.

This form is critical for bidders to understand the security requirements and classification levels associated with the opportunity. It clarifies the need for specific security clearances, handling of classified information, and the locations where performance will occur. Bidders must ensure they can meet these security requirements to be eligible for the contract. It also serves as official notification of a classified service contract.

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It provides the minimum wage rates and fringe benefits that must be paid to various occupational classifications of service employees working on covered federal contracts. Bidders must use this information to ensure their proposals comply with federal labor laws.

• Occupational Codes and Titles: Lists numerous job titles with corresponding codes.
• Wage Rates: Specifies the minimum hourly wage for each occupation.
• Fringe Benefits: Details health and welfare benefits, including specific rates for Executive Order 13706.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) and their requirements.
• Vacation and Holiday Policies: Outlines standard paid vacation and holiday entitlements for service contract employees.
• Conformance Process: Explains the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This document is critical for bidders to accurately calculate labor costs for their proposals. Failure to comply with the specified wage rates and benefits can lead to bid disqualification or contract non-compliance. Bidders must ensure their proposed wages and benefits meet or exceed these minimums for all relevant service occupations.

Form / Attachment / Pricing Sheet

This document, "Attachment 7 Offeror Representation and Certifications - Commercial Products and Commercial Services," is a form that potential bidders must complete and return with their offer or proposal. It requires representations and certifications related to specific Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses.

This attachment includes several provisions that require Offeror responses:

• FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021): Requires Offerors to represent whether they provide or use "covered telecommunications equipment or services." If they do, specific disclosures regarding the equipment/services, the producing entity, and the proposed use are required.
• FAR 52.209-7, Information Regarding Responsibility Matters (OCT 2018): Requires Offerors to disclose information about past performance and integrity matters, particularly concerning Federal contracts and grants exceeding $10,000,000, and any related criminal, civil, or administrative proceedings within the last five years. This information is to be posted in FAPIIS.
• FAR 52.229-11, Tax on Certain Foreign Procurements—Notice and Representation (JUN 2020): Requires Offerors to represent whether they are a "foreign person" and whether they are claiming an exemption from the 2 percent excise tax on specified Federal procurement payments. If applicable, an IRS Form W-14 must be submitted.
• DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (MAY 2021): Requires Offerors to represent whether they will provide "covered defense telecommunications equipment or services" as part of their offered products or services. If they will, specific disclosures are required.

Completing and submitting this form accurately is mandatory for all potential bidders. The representations and certifications made within this document are critical for determining Offeror responsibility, compliance with prohibitions on certain telecommunications equipment, and tax implications. Failure to complete this form correctly or to provide required disclosures may impact the ability to be considered for award.