Cancellation of Solicitation -- SLD 30/SC SONET to DWDM Migration Part 2B

Amendment / Modification

• The Request for Quotation (RFQ) FA461026Q0003, for the SONET to DWDM Migration Part 2B requirement at Vandenberg Space Force Base, has been cancelled in its entirety, effective immediately.

• The cancellation is due to the withdrawal of funding previously identified for this requirement. Funds are not presently available to support an award.

• This cancellation is solely due to funding availability and is not related to the content of any quotation received.

• The Government reserves the right to cancel the RFQ at any time before contract award, and has no obligation to reimburse offerors for costs incurred in proposal preparation.

• The Government anticipates that funding may become available prior to the end of fiscal year 26, but this does not obligate them to re-solicit or make an award.

• The entire solicitation (RFQ FA461026Q0003) is cancelled.

• All proposal submissions are no longer required due to the cancellation of the solicitation.

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding Amendment 4 and the solicitation for an opportunity.

• Circuit Quantity Expectation: The government expects 500 circuits to be migrated. If the Integrated Master Schedule (IMS) reflects fewer, the reasons will be jointly discussed and decided upon by the Contractor and Government.

• Project and Program Management: The government confirms that if the Contractor intends to manage the entire effort with the on-site Project Manager (CPM), this is a Contractor decision. The on-site CPM is expected to be capable of timely decision-making and answering questions.

• Period of Performance (PoP) and IMS Timing: The 10-month PoP is intended to include the development and approval of the draft and final IMS.

• Period of Performance Confirmation: The intended PoP for pricing and evaluation is 10 months, as reflected in the PWS, combined synopsis, and pricing sheet.

• Factor I (Technical Approach) Revisions: Revised Factor I language introduces no new technical requirements. A sentence requiring certificates or documentation for personnel qualifications was removed.

• Offeror Signature: An authorized offeror signature is not required to complete the quote.

• The 10-month Period of Performance is confirmed for pricing and evaluation.

• No new technical requirements are introduced by the revised Factor I language.

• The government does not presently intend to extend the solicitation deadline, even if responses to questions are provided close to the submission date.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) details the requirements for migrating government-furnished Synchronous Optical Network (SONET) circuits to a Dense Wavelength Division Multiplexing (DWDM) Optical Transport Network (OTN) architecture at Vandenberg Space Force Base (VSFB).

• Migrate government-furnished SONET circuits to the DWDM network.

• Provide necessary engineering, planning, and materials (fiber/copper cables, DSX Patch panels, etc.).

• Implement migration services.

• Acquire necessary DWDM hardware for Part 2 of the migration.

• Perform all testing and circuit turn-up to government acceptance criteria.

• Furnish required documentation and status reports.

• The contractor shall provide on-site support for a period of ten (10) months, with an expected migration of 500 circuits.

• Documentation must be completed with 98% of reports accurately depicting current status; 2% allowance for resubmission within 24 hours for errors.

• Completed activities will be completed in accordance with the contractor-provided schedule 95% of the time; 5% allowance for rescheduling within 5 working days (excluding government-caused delays).

• Work areas must be clean 98% of the time at the end of each day/activity; 2% allowance for cleaning the following working day.

• Period of Performance: 10 months from Contract Award.

• Location: Vandenberg Space Force Base (VSFB), CA.

• Working Hours: Business day duty hours (0730-1630), with potential for after-duty hours for service interruptions.

• Contractor Project Manager (CPM) must reside on-site and have prior experience with DoW/DoD DWDM system migrations.

• Two (2) on-site Technical (engineer/technician) FTEs required, Ciena certified with direct experience migrating circuits to a DWDM system, and a minimum of 10 years of experience per FTE.

• Contractor personnel must possess a Secret facility clearance, and all on-base personnel must hold a DoD Secret clearance or higher.

• Compliance with Air Force Instruction (AFI) 31-101, DoDM5220.22v2_AFMAN16-1406v2, and local security requirements.

• No Electronic, Bluetooth, or WiFi devices are authorized in Restricted Areas.

• Contractor must be certified by Ciena to install and maintain Ciena equipment.

• All contractor personnel must be US Citizens and possess a REAL ID Driver's License.

• Expertise in Carrier Ethernet, fiber optic transport, and switching protocols is required.

• New materials come with a minimum 1-year full warranty. Installation labor also has a minimum 1-year warranty.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to migrate up to 500 circuits from Synchronous Optical Network (SONET) to a Ciena-based Dense Wavelength Division Multiplexing (DWDM) Optical Transport Network (OTN) architecture at Vandenberg Space Force Base (VSFB). The government intends to award a Firm Fixed Price (FFP) contract to the responsible offeror whose quotation represents the Best Value.

• Migration of up to 500 circuits from SONET to DWDM.

• Maintain critical network uptime during the migration process.

• Retain qualified and/or certified personnel as required.

• The Performance Work Statement (PWS) details the scope of work, including migration priorities, plan, and template configurations.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance (PoP): Base PoP is projected to be 10 months from contract award.

• Estimated Value: Not explicitly stated, but the small business size standard is $34M.

• Proposal Submission Deadline: 23 Jan 2026 at 1300 hours PT via email.

• Questions Deadline: 21 Jan 2026 at 1300 hours PT via email.

• Evaluation Factors: Factor 1 - Technical Approach, Factor 2 - Price.

• Award Basis: Best Value to the Government, based on initial quotation submission without interchanges.

• Offerors must quote the entire package to be considered responsive.

• Quotations must be valid for 60 days after the closing date.

• Solicited under Full and Open Competition.

• NAICS Code: 541512 - Computer Systems Design Services.

• Small Business Size Standard: $34M.

• Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM).

• Brand Name: Ciena brand name equipment is required.

• Attachments include: PWS, SONET Migration Pricing, Clauses, DD254, Wage Determination, and Brand Name Justification.

• Offerors must be registered in Wide Area Workflow (WAWF) for electronic funds transfer.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to award a Firm Fixed Price (FFP) contract for the migration of up to 500 circuits from Synchronous Optical Network (SONET) to a Ciena-based Dense Wavelength Division Multiplexing (DWDM) Optical Transport Network (OTN) architecture at Vandenberg Space Force Base (VSFB). The government intends to award one contract to the responsible offeror whose quotation represents the Best Value.

• Migration of up to 500 circuits from SONET to DWDM.

• The work involves a Ciena-based DWDM OTN architecture.

• Requires navigating operational challenges in a secure launch facility environment while maintaining critical network uptime.

• Offerors must demonstrate understanding of the requirements and provide a realistic path to meeting milestones.

• Offerors must provide certificates or documentation confirming capability to provide qualified and certified personnel.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance (PoP): Base PoP is projected to be 10 months from contract award.

• Estimated Value: Not explicitly stated, but the small business size standard is $34M.

• Quotations are due by 31 December 2025 at 1300 hours PT.

• Quotations must include a Cover Letter, Technical Approach, and Price.

• Page limits apply to the Technical Approach (20 pages) and Cover Letter (1 page).

• Award will be based on initial responses without interchanges, unless deemed in the best interest of the Government.

• Evaluation Factors: Factor 1 – Technical Approach (Acceptable/Unacceptable), Factor 2 – Price (evaluated for reasonableness and will be the sole discriminator).

• Questions regarding the RFQ must be submitted by 10 December 2025 at 1300 hours PT.

• Solicited under Full and Open Competition.

• NAICS Code: 541512 - Computer Systems Design Services.

• Small Business Size Standard: $34M.

• Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM).

• Responsibility determination is required per FAR Subpart 9.1.

• Brand Name: Ciena brand name equipment is required (Attachment 6).

• Attachments include: PWS (Attachment 1), SONET Migration Pricing (Attachment 2), Clauses (Attachment 3), DD254 (Attachment 4), Wage Determination (Attachment 5), and Brand Name Justification (Attachment 6).

• Offerors must be registered in Wide Area Workflow (WAWF) for payment.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to award a Firm Fixed Price (FFP) contract for the migration of up to 500 circuits from Synchronous Optical Network (SONET) to a Ciena-based Dense Wavelength Division Multiplexing (DWDM) Optical Transport Network (OTN) architecture at Vandenberg Space Force Base (VSFB). The government intends to award one contract to the responsible offeror whose quotation represents the Best Value.

• Migration of up to 500 circuits from SONET to DWDM.

• The Performance Work Statement (PWS) outlines the migration priorities, plan, and template configurations.

• Requires Ciena brand name equipment.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance (PoP): Base PoP is projected to be 15 months from contract award.

• Quotations are due by 31 December 2025 at 1300 hours PT.

• Submit quotations via e-mail to Scott Yeaple (scott.yeaple@spaceforce.mil) and Paul Baraldi (paul.baraldi@spaceforce.mil).

• Questions regarding the RFQ must be submitted by 10 December 2025 at 1300 hours PT.

• Award will be based on initial responses without interchanges.

• Evaluation Factors: Factor 1 - Technical Approach, Factor 2 - Price.

  • Technical Approach: Must demonstrate understanding of requirements, articulate methodology for navigating challenges in a secure launch facility environment, and include personnel qualifications.
  • Price: Evaluated for reasonableness; Total Evaluated Prices (TEPs) will be the discriminator.

• North American Industry Classification System (NAICS) code: 541512 - Computer Systems Design Services.

• Small business size standard: $34M.

• Offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM).

• Full and Open Competition.

• Offerors must hold prices firm for 60 calendar days from the offer receipt date.

• Offerors must be registered in Wide Area Workflow (WAWF) for electronic funds transfer.

• Attachments include PWS, SONET Migration Pricing, Clauses, DD254, Wage Determination, and Brand Name Justification.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing pricing details for a SONET/DWDM Migration project. It is intended for bidders to fill in their cost estimates.

• Services/Equipment: Lists categories such as Final Design and Integrated Master Schedule, On-Site Project Manager, On-site Migration Engineer/Technician Lead, On-site Migration Engineer/Technician, Project and Program Management, Installation Related Materials (various cable types, test equipment rental), and other materials as required.
• Units: Specifies units for each item (e.g., Job, Month, EA).
• Cost Fields: Includes columns for '# of Unit', '$ / Unit', and 'Item/Labor Cost' for bidders to populate.
• Period of Performance Notes: Indicates that the 'Final Design and Integrated Master Schedule' is anticipated to last between May 1, 2026, and July 31, 2026. Other services are anticipated to start on August 1, 2026.
• Bidder Information: Includes fields for Company Name, Type of Business, E-mail Address, CAGE Code Required, and Tax I.D. (TIN) Required, and UEI Required.

This sheet is critical for bidders to provide their pricing for the SONET/DWDM Migration services and equipment. Bidders must complete the cost fields and provide their company information as requested. The listed services and materials indicate the scope of work for which pricing is required.

Questions & Answers / Clarifications

This document provides responses from the Government to questions submitted by potential bidders regarding the SONET to DWDM Migration opportunity (FA461026Q0003) for Vandenberg SFB, CA.

• Period of Performance & Staffing: The Government approved a recommendation to align the pricing spreadsheet with the PWS, specifying a 10-month Period of Performance with 3 FTEs on-site (PM, engineers/technicians) and allowing for off-site Program/Project Management for administrative and compliance duties.
• Pricing Spreadsheet Updates: The Government approved changes to the pricing spreadsheet to reflect the PWS requirements, including replacing "Circuit Migration Implementation and Testing" with specific on-site roles (Program Manager, Migration Engineer/Technician Lead, Migration Engineer/Technician) and adjusting units and quantities.
• List of Materials: The Government approved additions and corrections to the list of materials in PWS Paragraph 15, specifically for Ciena equipment, software licenses, and associated cables, to ensure accuracy.

These clarifications and updates ensure better alignment between the solicitation document, the Performance Work Statement (PWS), and the pricing spreadsheet, providing bidders with more accurate information for proposal preparation.

Other / Unclassified

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This document does not contain substantive information about the SAM.gov opportunity. It serves as an access control notification. Bidders will need to obtain proper authorization or use a compatible PDF viewer to access the actual solicitation or related documents.

Statement of Work (SOW) / Performance Work Statement (PWS)

To migrate government-furnished Synchronous Optical Network (SONET) circuits to a Dense Wavelength Division Multiplexing (DWDM) Optical Transport Network (OTN) architecture at Vandenberg Space Force Base (VSFB).

• Develop and submit a migration design, solution, and integrated master schedule.

• Provide necessary fiber or copper cables and DSX patch panels for circuit migration.

• Acquire DWDM hardware as needed for the migration.

• Execute the migration of approximately 300-500 circuits per the approved design and schedule.

• Perform all testing and turn-up of circuits to Government acceptance criteria.

• Furnish required documentation and status reports.

• Documentation completion: 98% of reports accurately depicting current status; 2% can be re-submitted with corrections within 24 hours.

• Schedule/Performance: 95% of activities completed per schedule; 5% can be rescheduled within 5 working days (excluding government-caused delays).

• Trash Removal: Area cleaned 98% of the time at the end of each day/activity; 2% can be cleaned the following working day.

• Period of Performance: 10 months from Contract Award.

• Place of Performance: On-site at Vandenberg SFB, CA.

• Working Hours: Business day duty hours (0730-1630), with exceptions for service interruptions requiring advance coordination.

• Contractor shall provide an on-site Project Manager (PM) with direct experience in DWDM systems and migration activities.

• Contractor shall provide 2 on-site Technical (engineer/technician) FTEs, Ciena certified with DWDM migration experience.

• Personnel must possess a Secret facility clearance or higher.

• Compliance with VSFB security requirements, including base access procedures, personnel identification, and key control.

• Contractor must be certified by Ciena to install and maintain Ciena equipment.

• Personnel must be U.S. Citizens and possess a REAL ID Driver's License.

• No Class 1 Ozone-Depleting Chemicals are to be used.

• Contractor must comply with all environmental, federal, state, and local laws and regulations.

Form / Attachment / Pricing Sheet

This document is a Register of Wage Determinations under the Service Contract Act, specifically Revision No. 26 for Wage Determination No. 2015-5647, dated December 3, 2025. It lists the minimum wage rates and fringe benefits required for various occupations in California, County of Santa Barbara.

• Lists occupational codes, titles, and corresponding minimum hourly wage rates.
• Includes a general statement that "Fringe Benefits Required Follow the Occupational Listing."
• Provides specific details on Health & Welfare benefits ($5.55 per hour or $222.00 per week), and mentions Executive Order 13706 for paid sick leave ($5.09 per hour or $203.60 per week).
• Outlines vacation policy (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years).
• Lists twelve paid holidays per year.
• Includes specific footnotes for Computer Employees and Air Traffic Controllers/Weather Observers regarding applicability and differentials (night pay, Sunday pay, hazardous pay).
• Details uniform allowance requirements and reimbursement rates.
• Explains the conformance process for additional classifications and wage rates.

This document is crucial for bidders as it establishes the minimum wage and benefit requirements for service employees working under a contract covered by the Service Contract Act in the specified geographic area. Bidders must ensure their proposals and subsequent contract performance comply with these mandated wage rates and fringe benefits to be considered compliant and to accurately calculate labor costs.

Form / Attachment / Pricing Sheet

This document lists clauses and provisions that are incorporated by reference into a contract. It serves as a reference for bidders to understand the contractual terms and conditions that will apply to the opportunity.

• Clauses Incorporated by Reference: A comprehensive list of FAR and DFARS clauses, including their clause numbers, titles, alteration/development numbers, year, and section.
• Clauses in Full Text: Provides the full text for specific clauses, such as "Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation" (252.204-7017) and "Item Unique Identification and Valuation" (252.211-7003).
• Contract Terms and Conditions: Includes various contract terms and conditions related to commercial products and services, such as "Offeror Representations and Certifications" (52.212-3) and "Information Regarding Responsibility Matters" (52.209-7).
• Payment and Reporting: Details on payment instructions, including Wide Area WorkFlow (WAWF) procedures (252.232-7006), and reporting requirements.
• Small Business Provisions: Various clauses related to small business concerns, set-asides, and subcontracting plans (e.g., 52.219-6, 52.219-8, 52.219-9).
• Other Clauses: Includes clauses on topics such as labor standards, environmental considerations, and access to government installations.

Bidders must review this document to understand all applicable contractual requirements, including prohibitions, representations, certifications, reporting obligations, and payment procedures. Failure to comply with these clauses can impact proposal submission and contract performance. Specific attention should be paid to clauses related to telecommunications equipment, item identification, responsibility matters, and small business subcontracting, as these often have significant implications for offerors.

Form / Attachment / Pricing Sheet

This document is a DD Form 254, which provides security classification information for a contract or order. It specifies the security requirements, including the classification level, handling procedures, and facility clearance information necessary for performing the work.

• Contract/Order Number
• Security Classification Level (e.g., Confidential, Secret, Top Secret)
• Handling and Storage Requirements
• Facility Clearance Information
• Cognizant Security Office

Bidders must review this form to understand the security requirements associated with the opportunity. This includes determining if their organization possesses the necessary security clearances and capabilities to meet the government's security needs. Failure to meet these requirements can disqualify a bidder.

Form / Attachment / Pricing Sheet

This document is a Single Source Justification (Simplified Acquisition) for the SLD 30/SC SONET Migration Part 2B project. It outlines the rationale for soliciting from a single source, specifically for Ciena brand name components.

• Section A: General Contract Information: Identifies the contracting activity, project name, and estimated contract cost.
• Section B: Description of Supplies/Services Required: Details the need for planning, program management, installation, and test services, along with specific Ciena equipment (Ciena 3926m Service Delivery Switch and components, Ciena 3926 Software) for DWDM network expansion.
• Section C: Justification for Soliciting from a Single Source or Brand Name: Explains the government's need to migrate from Time Division Multiplexing (TDM) to IP-based services due to the obsolescence of SONET technology. It highlights the risk of interoperability issues and increased circuit failures with non-brand name equipment, citing past negative experiences.
• Section D: Efforts to Obtain Competition: Describes the Sources Sought notice posted and the limited responses received, as well as outreach to Ciena for potential vendors. It states the requirement will be solicited as a 100% small business set-aside.
• Section E: Steps to Preclude Future Single Source or Brand Name Awards: Indicates that while future phases may also require brand name components for compatibility, the Contracting Officer will seek competition where possible.
• Section F: Contracting Officer's Determination: Formal determination that only a single source is reasonably available.

This document is crucial for bidders to understand the justification for a single-source or brand-name acquisition. It highlights the specific Ciena equipment required and the technical reasons (interoperability, reliability) for this approach. Bidders interested in this opportunity, particularly small businesses as indicated in Section D, should review the requirements and justification to prepare their quotes. It also signals that future phases may continue this brand-name approach.