Small Business Set-Aside for Authorized Resellers for EATON Brand Air Drier Parts Kits (See Attachments)

Form / Attachment / Pricing Sheet

This document specifies the required supplies for the agency's needs, detailing a specific part and quantity. It also includes a note regarding reseller authorization.

• NSN Number/Part Number: 4440-01-451-9331/5479361
• Description: Air Drier Parts Kit
• Quantity: 500
• Brand Requirement: EATON brand is the only acceptable brand.
• Reseller Requirement: Bidders must be authorized resellers and able to provide a letter to prove authorization.

This document directly informs bidders about the specific product required, the quantity, and a critical brand restriction. It also outlines a key requirement for resellers to provide proof of authorization, which will impact proposal preparation and submission.

Form / Attachment / Pricing Sheet

This document is a "Brand Name Justification" memorandum. It serves to justify the acquisition of specific EATON brand air drier parts kits on a brand name basis, rather than through full and open competition.

• Agency: Naval Sea Systems Command, Naval Surface Warfare Center, Panama City Division (NSWC PCD).
• Item: EATON brand air drier parts kits (NSN: 4440-01-451-9331 / Part Number: 5479361).
• Quantity: 500 kits.
• Purpose of Item: To remove moisture, water vapor, and contaminants from compressed air for power board prototypes, ensuring "instrument-grade" air for sensitive military equipment.
• Justification Rationale: Eaton is cited as the only brand authorized for use within the Clandestine Delivered Mine (CDM) system due to exact physical dimensions, proprietary rights over internal components, and precision engineering critical for the CDM's Operational Readiness (OR). Alternative sources are deemed not feasible due to cost, time, and potential delays.
• Acquisition Method: Simplified acquisition procedures, not exceeding the simplified acquisition threshold of $350,000.00.
• Delivery: Within twelve (12) weeks after contract award.

This document explains why the government is seeking to procure a specific brand name item and the rationale behind limiting competition. Bidders interested in supplying these specific EATON brand air drier parts kits, or those who believe they can meet the stringent requirements through alternative means, should review the detailed justification provided.

Other / Unclassified

This document is a Brand Name Justification Memorandum for the acquisition of EATON brand air drier parts kits. The Naval Sea Systems Command (NAVSEA), Naval Surface Warfare Center, Panama City Division (NSWC PCD) is seeking to award a firm fixed-price purchase order for these parts.

• Purpose: The justification is for acquiring EATON brand air drier parts kits, which are critical components for building power board prototypes used in the clandestine delivered mine (CDM) system.
• Need: The air driers are essential for removing moisture, water vapor, and contaminants from compressed air, preventing corrosion, freezing, and electronic malfunctions in sensitive military equipment.
• Item: The specific item is an "Air Drier Parts Kit" with NSN 4440-01-451-9331, with 500 kits required.
• Justification for Brand Name: Eaton is cited as the sole source because their air driers are authorized for use within the CDM system, requiring exact physical dimensions and mounting footprints. Eaton holds proprietary rights over internal desiccant composition and filtration media. Testing of sub-assemblies does not guarantee acceptability of final assemblies. Only OEM-certified parts meet the Mean Time Between Failure (MTBF) requirements for the CDM system. Competition is not expected to yield significant savings or better service and would likely cause unacceptable delays.
• Acquisition Strategy: The acquisition will use simplified acquisition procedures, with a total dollar value not exceeding the simplified acquisition threshold of $350,000.00. Delivery is expected within twelve (12) weeks after contract award.
• Market Research: Market research concluded that Eaton is the only brand that can meet the Government's needs.

Form / Attachment / Pricing Sheet

This document provides a description of the supplies required to meet the agency's needs, specifying that only EATON brand equipment is acceptable.

• NSN Number: 4440-01-451-9331
• Description: Air Drier Parts Kit
• Quantity: 500

Bidders must be authorized resellers of EATON brand equipment and be able to provide a letter to demonstrate this authorization. This document specifies a particular brand and item, indicating a potential brand-name requirement.

Forms / Attachments / Pricing Sheets

This document contains various contract clauses, provisions, and instructions relevant to potential bidders. It outlines terms and conditions for contract performance, administration, and evaluation.

• Section F - Deliveries or performance: Specifies "FOB Destination" and "Wide Area Workflow Payment Instructions."
• Section G - Contract Clauses: Lists numerous FAR and DFARS clauses related to reporting, system for award management, ownership, safeguarding information, prohibitions on certain contractors, and other compliance requirements.
• Section I - Contract Clauses: Continues the listing of FAR and DFARS clauses, including those related to commercial items, small business set-asides, labor laws, and foreign purchases.
• Section K - Representations, certifications, and other statements of offerors or respondents: Includes clauses related to prohibitions on certain agreements and representations regarding telecommunications equipment.
• Section L - Instructions Conditions and Notices to Bidders: Provides instructions for offerors, including those related to the System for Award Management and past performance evaluations.
• Section M – Evaluation Factors for Award: Outlines evaluation criteria, emphasizing "Best Value" considering Price, Delivery, Quality, and Past Performance for commercial items.
• Special Provisions (C-204-H001, G-232-H005, G-242-H001, G-242-H002, L-204-H003): These cover specific topics such as the use of Navy support contractors for official contract files, supplemental invoicing instructions, contract administration functions, hours of operation, and holiday schedules.

This document is critical for bidders as it details the legal and contractual framework governing the opportunity. Understanding these clauses, representations, certifications, and instructions is essential for preparing a compliant and competitive proposal. It highlights key compliance areas, submission requirements, and evaluation criteria.