Smith River Janitorial

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for janitorial services at the Smith River National Forest. It serves as the sole solicitation, and no separate written solicitation will be issued. The acquisition is a Total Small Business Set-Aside.

• Janitorial duties for approximately 6,560 square feet across five buildings at the Smith River National Forest.

• Services must comply with the terms, specifications, conditions, and provisions outlined in the solicitation.

• Attachment 2 provides the detailed Statement of Work.

• Anticipated Award Type: Firm-fixed-price requirements contract.

• Period of Performance: One (1) one-year base period and four (4) one-year option periods, for a total duration not exceeding five (5) years.

• Quotations must be submitted electronically to kari.hughes@usda.gov.

• Deadline for Quotations: February 16, 2026, by 11:00 AM Pacific Daylight Time.

• Offerors must hold prices firm for 90 calendar days from the specified receipt date.

• Evaluation Criteria: Lowest price technically acceptable. Award will be made to the offeror representing the best value to the Government.

• Technical Acceptability: Will be rated "acceptable" or "unacceptable" based on the offeror's ability to provide a sound and compliant approach. This includes a detailed explanation of how requirements will be met, any exceptions, and a Quality Control Program (QCP).

• Past Performance: Offerors must submit completed Past Performance Information Sheets for five (5) relevant contracts (completed within the preceding five years) for themselves, teaming partners, and critical subcontractors.

• This acquisition is a Total Small Business Set-Aside.

• Applicable NAICS Code: 567120.

• Small Business Size Standard: $22 million.

• Funds are not presently available; award is contingent on fund availability.

• The Government reserves the right to cancel the solicitation.

• A site visit is scheduled for February 5, 2026, at 10:00 AM PDT at the Visitor's Center, 10600 Highway 199, Gasquet, California 95543.

• Questions are due no later than February 9, 2025, at 3:00 PM Pacific Time, via email to kari.hughes@usda.gov.

• Numerous FAR and AGAR clauses and provisions are incorporated by reference and by full text.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work outlines the requirements for janitorial services to maintain the building interior and indicated exterior portions of the Six Rivers offices located at 10600 Highway 199, Gasquet, California 95543, to a standard of cleanliness suitable for commercial administrative buildings.

• The contractor shall provide all labor, transportation, equipment, supervision, materials, and supplies, except for Government-Furnished Components.

• Services include routine and periodic cleaning tasks across various building areas.

• Specific tasks include trash collection, room cleaning, bathroom sanitation, floor cleaning, dusting, window washing, and more.

• Performance will be evaluated based on the Government's assessment of results against the Contractor's Operating Plan and Schedule.

• The building must present an overall appearance of cleanliness, consistent with industry standards.

• A written Quality Control Program is required to ensure contract requirements are met.

• The contract period spans from March 1, 2026, through February 28, 2031, including a base year and four option years.

• Performance will take place at the Six Rivers offices located at 10600 Highway 199, Gasquet, California 95543.

• Government-Furnished Components: Includes cleaning compounds, toilet tissue, hand soap, light bulbs, wastebasket liners, and utilities. Contractor must notify COR at least 2 weeks in advance for replenishments.

• Contractor-Furnished Components: Includes supervision, labor, materials, supplies, and equipment. Contractor must use Energy Star or FEMP-listed energy-efficient items and UL-approved electrical equipment.

• Personnel: Must be skilled, qualified, and at least 18 years old. Background checks (HSP-12) are required for personnel accessing the facility without government escort. Employees must not disturb government property or use government equipment.

• Insurance: Worker's Compensation Insurance or a written exemption is required within 14 days of award.

• Security: Contractor is responsible for building security, including locking doors and arming alarms. Keys/keycards must be secured, and lost items reported immediately. Reimbursement for lock replacement may be required.

• Reporting: Circumstances requiring repairs or unusual soiling must be reported to the COR. Communication primarily through the COR, with formal requests in writing.

• Training: Hazard Communication training is required within one month of award or hiring.

• Invoicing: Payment is made in arrears via Electronic Funds Transfer (EFT) through the Invoice Processing Platform (IPP). Monthly invoices are required, along with inspection checklists.

• Wage Determination: Wage Determination No. 2015-5673, Revision 25, is applicable.

Form / Attachment / Pricing Sheet

This document, "Schedule of Items," is an attachment to Solicitation 127EAY26Q0012 and serves as a pricing sheet for potential bidders responding to a Request for Quotation (RFQ).

• Contractor Information: Fields for Contractor Name, Address, Email, and UEI.
• Schedule of Items: Details the services, quantity, unit of issue, unit price, and total price for a base year and four option years.
  • Base Year: Janitorial services for Smith River from 03/01/2026 to 2/28/2027, with a quantity of 12 Months.
  • Option Years 1-4: Janitorial services for Smith River, each with a quantity of 12 Months and specific date ranges.
• Total: A field to sum the total price.
• Schedule Notes: Provides specific instructions for the RFQ:
  • One award will be made.
  • Contractors must submit pricing for all items.
  • Unit prices will govern in case of errors in extending bid prices.
  • Proposals will not be returned and will be retained by the U.S. Forest Service.
  • Bidders must complete Representations and Certifications electronically via SAM.gov.
  • Contractors must acknowledge any Amendments.

This document is critical for bidders as it outlines the specific services, quantities, and contract period for which pricing is required. Bidders must accurately complete the unit and total price fields for each item and year to submit a compliant quote. It also highlights key submission requirements and notes relevant to the RFQ process.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire from the USDA Forest Service, referenced under FSH 6309.31 and 41 USC 1. It is designed to gather information from potential offerors regarding their experience and past performance on similar projects.

• Contractor Information: Requires the contractor's name, address, and telephone number.
• Business Type: Asks to identify the business structure (Company, Corporation, Co-partnership, Individual, Non-profit Organization).
• Experience: Inquires about the number of years in the relevant line of work and years of experience as a prime or sub-contractor.
• Project History: A table to list projects completed within the last three years, including contract amount, type of project, date completed, and contact information for the project owner/reference.
• Failure to Complete Work: Asks if the contractor has ever failed to complete awarded work and to provide details if applicable.
• Remarks: A section for additional comments or to elaborate on previous answers.
• Certification: A statement certifying the accuracy of the information provided and authorizing references to furnish information to the Forest Service.

Bidders must complete and submit this questionnaire accurately. The information provided will be used by the Forest Service to assess the bidder's past performance, which is a critical factor in evaluating proposals for this opportunity. Failure to provide complete and accurate information may negatively impact the evaluation.

Form / Attachment / Pricing Sheet

This document is a Wage Determination (WD) issued under the Service Contract Act, specifically Revision No. 25, dated December 3, 2025. It establishes the minimum wage rates and fringe benefits required for various occupations performing work on federal contracts in specific areas of California (Del Norte, Humboldt, Lake, Mendocino counties).

• Occupational Listing: Provides a comprehensive list of job classifications, including codes, titles, and corresponding minimum hourly wage rates.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on health and welfare benefits are provided at the end of the document.
• Executive Orders: Notes the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage) for federal contractors, outlining requirements and minimum rates for 2025.
• Vacation and Holidays: Details the paid vacation and holiday provisions required for service contract employees.
• Conformance Process: Outlines the procedure for contractors to request wage rates for classifications not listed in the determination.

This wage determination is crucial for bidders to understand the labor costs associated with performing services under the contract. It dictates the minimum wages and benefits that must be paid to employees, directly impacting proposal pricing and overall contract compliance. Bidders must ensure their proposed labor rates meet or exceed these requirements.