Soda Bag-In-Box ( BIB) Beverage Solicitation

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation (RFQ) for Carbonated and Non-Carbonated beverage products. It is issued in accordance with FAR Part 12 and constitutes the only solicitation; a separate written solicitation will not be issued.

• Supply and direct delivery of Carbonated and Non-Carbonated beverage products.

• The document outlines various FAR and DFARS clauses and provisions that will govern the contract.

• Offer Due Date: 2026 APR 30, 03:00 PM.

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference.

• Evaluation will be based on price and other factors considered, with the Government awarding to the responsible Offeror whose offer is most advantageous.

• This acquisition is NOT set-aside for small business concerns.

• The document references numerous FAR and DFARS clauses and provisions, including those related to representations and certifications, contract terms and conditions, and various prohibitions and restrictions.

• Full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 3-FPCON.pdf," is an attachment related to the opportunity. Based on its name, it likely details Force Protection Conditions (FPCON) which are a system for standardizing the identification of and recommended preventive actions and responses to terrorist threats against U.S. personnel and facilities.

• The document is expected to outline the different FPCON levels (e.g., NORMAL, ALPHA, BRAVO, CHARLIE, DELTA).
• For each level, it will likely detail specific measures and actions required to enhance security.
• It may also include guidance on how commanders apply these measures operationally to guard against terrorist threats.

Vendors should review this attachment to understand the security posture and requirements that may be in effect for the performance of the contract. This could impact site access, personnel movement, and overall operational planning. Understanding the FPCON levels and associated measures is crucial for bidders to assess potential operational constraints and security protocols relevant to the opportunity.

Solicitation

This solicitation seeks proposals for full-service Bag-In-Box beverage products, including dispensing equipment and CO2, for delivery to Land and Ships Customers in CONUS, Alaska, Hawaii, and Guam. The government intends to award multiple contracts based on offers received in each item category (Carbonated and/or Non-Carbonated).

• Supply of Bag-In-Box beverage products (Carbonated, Non-Carbonated, Electrolyte, Juice Drinks with <= 20% juice).

• Supply of necessary dispensing equipment and CO2 (Navy customers will order CO2 separately).

• Delivery to all customer locations within specified categories.

• Products must be produced and manufactured in the United States.

• Offerors must specify their flavors/products for each category.

• Items must be available on the Subsistence Total Order and Receipt Electronic System (STORES) catalog.

• Maintain a quality program for product acquisition, warehousing, and distribution.

• Provide comprehensive Standard Operating Procedures (SOP) for equipment repairs and preventive maintenance.

• Maintain an up-to-date and accessible list of all products offered, including unavailability.

• Contract Type: Fixed Price Indefinite Quantity Contract (IQC).

• Period of Performance: Twelve (12) months or Nine Million dollars ($9,000,000.00) total combined, whichever comes first.

• Guaranteed Minimum: $225,000.00 per contract.

• Pricing: Firm fixed unit price per gallon, submitted by Gallon.

• Proposed prices shall be FOB destination only.

• Submission Method: Email only.

• Evaluation Process: Lowest Price Technically Acceptable (LPTA) Source Selection Process.

• Evaluation Factors: Technical Acceptability and Price.

• Offers must contain the offeror's best terms from a price and technical standpoint.

• Quotations must be submitted electronically as one locked PDF and one editable Microsoft Excel file for pricing.

• Offerors must provide pricing on at least one category, and all items in that category must be priced (exceptions for Touch Screen Dispenser and Flavor Shots).

• Offerors must list and detail any exceptions to the solicitation requirements on a separate page titled "Exceptions."

• Key Deadlines: Offer due date is April 30, 2026, at 3:00 P.M. Local Philadelphia, PA Time.

• This is an unrestricted acquisition.

• Offerors are cautioned to take extreme care when preparing quotations.

• Taking exception to terms and conditions may result in technical unacceptability.

• Active registration in the System for Award Management (SAM) is mandatory.

• The government reserves the right to cancel the solicitation at any time.

• The government intends to evaluate offers and award without discussions, but reserves the right to conduct discussions if necessary.

Form / Attachment / Pricing Sheet

This document outlines the process for customers and vendors to request access roles within the STORES system through the Account Management and Provisioning System (AMPS).

• Account Creation: New users must create an account and request access via AMPS (https://amps.dla.mil).
• External Users: Customers and vendors external to DLA will receive a user ID and create a password specifically for AMPS access.
• Role Request Workflow: Requests are routed to the appropriate DLA Representative based on geographic responsibility for approval.
• User Registration Steps: Detailed instructions are provided for logging into AMPS, registering as a new user (selecting 'Supplier/Vendor' for external entities), setting up security questions and passwords, reviewing the summary, and confirming the account.
• Role Selection: Users must select specific STORES roles based on their customer or vendor status and geographic area of responsibility.
• Justification and Approval: A justification for the request, supervisor contact information, and attachments (PDF, <2MB) are required. The request is then submitted for supervisor approval.
• Confirmation: Upon submission, SAAR (System Authorization Access Request) numbers are generated, and users receive email notifications regarding approval status.

This document is crucial for any vendor needing to access the STORES system. It provides a step-by-step guide on how to register, request the necessary roles, and understand the approval process, which is essential for participating in opportunities that require STORES access.

Form / Attachment / Pricing Sheet

This document provides the Electronic Data Interchange (EDI) Implementation Guidelines for the Subsistence Total Ordering and Receipt Electronic System (STORES). It details the transaction sets and data requirements for vendors interacting with the Defense Logistics Agency (DLA) Troop Support.

• EDI Transaction Sets: Outlines the requirements for 832 (Catalog), 850 (Purchase Order), and 810 (Invoice) transaction sets.
• Testing Process: Describes the mandatory EDI testing process, including points of contact for testing different transaction sets (832, 850, 810).
• Transmission Schedules: Specifies the schedule for submitting catalog updates (832) and notes that purchase orders (850) can be generated at any time.
• Problem Recovery: Provides guidance on addressing delays, omissions, or errors during production.
• Detailed Guidelines: Includes detailed specifications for each transaction set, outlining segments, elements, definitions, values, sizes, and mandatory/conditional requirements.
• Example Files: Provides example EDI files for 832, 850, and 810 transaction sets.

This document is crucial for any vendor intending to conduct business through the STORES system. It provides the technical specifications and procedural information necessary to successfully transmit and receive electronic data, including catalogs, purchase orders, and invoices. Understanding these guidelines is essential for compliance and smooth operational integration with DLA Troop Support.

Form / Attachment / Pricing Sheet

This document, an Excel spreadsheet named "ATTACHMENT 2-SCHEDULE OF ITEMS FOR SPE300-26-Q-0001.xlsx", contains detailed pricing schedules and instructions for offerors responding to solicitation SPE300-26-Q-0001. It outlines the categories of beverage products, estimated quantities, and requires bidders to provide unit pricing.

• Instructions Tab: Details required information for the "Company Information" and "Bag-In-Box Schedule of Items" tabs. Emphasizes highlighting RED sections, providing company details (Cage Code, DUNS, POCs), ordering methods (EDI/FAX), and local bottler contact information. Crucially, it states that a current Wholesale Price list or commercial pricing documents must be submitted as a separate attachment, not within this spreadsheet.
• Company Information Tab: A template for offerors to provide their company name, address, Cage Code, DUNS number, Points of Contact (POCs) for negotiation and customer service, ordering/invoicing/payment contacts, and whether they are EDI capable.
• Bag-In-Box Schedule of Items Tab: Lists categories for Carbonated and Non-Carbonated Bag-In-Box Beverage Products, and Flavor Shots. It specifies estimated annual quantities for various customer locations (CONUS LAND, CONUS SHIPS, Alaska, Hawaii, Guam) and includes line items for touch screen/touchless dispensers. Offerors must provide pricing per gallon for 12 months.
• Flavors-Category Description Tab: Instructions for offerors to list their available flavors and product codes in a specific format (e.g., "BEV BASE, COLA, ________ (Brand) name of the product, 5 GAL BIB - PRODUCT CODE").

This attachment is critical for bidders to understand the specific product categories, estimated volumes, and the required format for submitting pricing information. It also details essential company and contact information that must be provided. Failure to correctly and completely provide the requested information could lead to a bid being considered non-responsive.

Form / Attachment / Pricing Sheet

This document, "ATTACHMENT 2-SCHEDULE OF ITEMS.xlsx", provides detailed instructions and templates for bidders to submit pricing for carbonated and non-carbonated bag-in-box beverage products, as well as flavor shots. It outlines the required information for company details, product specifications, and pricing.

• Instructions Tab: Requires bidders to complete highlighted sections in RED on the Schedule of Items, Company Information, and Category Description tabs. Specific information includes company name, address, Cage Code, DUNS number, authorized negotiator details, customer service contacts, ordering methods (EDI/FAX), and local bottler contact information. Bidders must also attach a current wholesale price list.
• Company Information Tab: A template for providing company details, including CAGE Code, DUNS, POCs for ordering, invoicing, and payment, and whether the company is EDI capable.
• Bag-In-Box Schedule of Items Tab: Requires bidders to submit pricing for at least one category, including all items within that category. Pricing must be FOB Destination only and provided for 12 months. Required fields include Full Item Description, Product Code, and Unit Price (per gallon, rounded to two decimal places).
• Flavors-Category Description Tab: Requires bidders to provide full item descriptions and product codes for available flavors in a specified format (e.g., BEV BASE, COLA, ________ (Brand) name of the product, 5 GAL BIB - PRODUCT CODE).

This attachment is critical for bidders to understand the specific data and pricing formats required for their offer. Failure to correctly and completely provide the requested information could lead to the bid being considered non-responsive. Bidders must pay close attention to the instructions regarding which sections to complete, the format for product descriptions and pricing, and the requirement to submit a separate wholesale price list.

Sources Sought Notice

This notice is for market research conducted by the Defense Logistics Agency (DLA) Troop Support, Strategic Material Sourcing Group (SMSG) to identify potential sources for the acquisition of Beverage Base (Bag-In-Box) for Carbonated, Non-Carbonated, Electrolyte, and Juice Drinks (<= 20% Juice). The beverages are intended for delivery to DOD and non-DOD customers, as well as Navy/Coast Guard Ships within the Continental United States (CONUS), Hawaii, Alaska, and Guam.

• Supply of Beverage Base in Bag-In-Box (BIB) format.

• Provision of necessary dispensing equipment.

• Supply of 20 lbs. Carbon Dioxide (CO2) cylinders.

• Service to the dispensing equipment for all customers.

• Development of a central email Point of Contact (POC) for order receipt and coordination with bottlers.

• Ensuring agreements are in place with both successful offeror-owned and independently owned bottlers.

• Potential requirement for a subcontracting plan (FAR 52.219-9) depending on business size.

• Contract period: Twelve (12) months.

• Maximum value: Nine Million dollars ($9,000,000.00).

• Quantities: Indefinite.

• This is a Sources Sought Notice; no solicitation is currently issued.

• Interested parties should respond via email by the close of business on Tuesday, March 26th, 2026, to Justin.Brown@dla.mil and Zoraya.Wilson@dla.mil.

• Offerors will specify their flavors/products for categories listed in ATTACHMENT 1 - Schedule of Items.

• The final schedule of items will be determined by proposed offeror products and government award.

• NAICS Code: 312111.

• Subcontracting plan requirements may apply based on business size.

• The government is seeking to understand industry capabilities and interest.

• Offerors are requested to provide a brief company description (name, address, business type, size, CAGE Code, country of origin).

• Offerors should indicate their intent to participate if a solicitation is issued.