Solicitation Z1DA--NRM - 640-23-102 | Microbiology Lab Renovation
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA) is soliciting proposals for the Microbiology Lab Renovation at the VA Palo Alto Health Care System in Palo Alto, CA. This project, identified as Project # 640-23-102, is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside. The estimated magnitude is between $2,000,000 and $5,000,000. Proposals are due February 9, 2026, at 10:00 AM PST.
Scope of Work
This project involves comprehensive renovation of the Microbiology Laboratory in Building 100. The scope includes general construction, interior finishes, alterations, and upgrades to mechanical, electrical, plumbing, fire protection, and utility systems. Specific tasks include:
- Demolition of existing casework, sinks, and fume hoods.
- Installation of new metal stud pony walls, plumbing chase walls, metal casework with epoxy resin countertops, integral sinks, and BioSafety cabinets.
- Replacement of flooring, wall paint, and ceiling tiles.
- Reinstallation and re-routing of existing equipment and utilities.
- Modifications to designated "Swing Space" areas for temporary use during renovation, with work in these areas to be completed after hours (5 PM - 10 PM) and/or on weekends to minimize impact on daily hospital operations.
The contractor must adhere to strict interim life safety and infection control measures, code compliance, and egress plans. All work must meet VA, Federal, State, County, City, and industry standards. OSHA 10/30-hour construction safety certification and TB screening for all employees are required.
Contract Details
- Contract Type: Firm-Fixed-Price
- Magnitude: $2,000,000 - $5,000,000
- Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). Offerors must be verified in the VA's VetCert database at the time of offer submission and award.
- NAICS Code: 236220 (Commercial and Institutional Building Construction) with a $45M size standard.
- Period of Performance: 365 calendar days after Notice to Proceed (NTP).
- Bonds: Payment and performance bonds are required.
- Wage Determination: CA20250018 applies, requiring compliance with Davis-Bacon Act prevailing wage rates.
- Subcontracting Limitations: Offerors must certify compliance with VAAR 852.219-75, limiting subcontracting to non-SDVOSBs (e.g., 85% for general construction, excluding materials).
Key Dates & Submission
- Published Date: January 9, 2026
- Site Visit: January 22, 2026, at 10:00 AM (Palo Alto, CA)
- Requests for Information (RFIs) Due: January 27, 2026, at 2:00 PM PST
- Proposals Due: February 9, 2026, at 10:00 AM PST
- Submission: Electronically to jose.hernandez1@va.gov.
- Proposal Structure: Technical Proposal (Volume I, max 15 pages), Price Proposal (Volume II, max 5 pages), and Administrative (Volume III).
- Required Forms: Divisional Cost Break-Out, Safety & Environmental Record/EMR (EMR <= 1.0 required), and VAAR 852.219-75 certification.
Evaluation Criteria
Award will be based on a Best Value Trade-off process. Non-price factors, including Specialized Experience, Technical Approach, Key Personnel, and Past Performance, will be considered more important than price.
Contact Information
Contracting Officer: Jose Hernandez (jose.hernandez1@va.gov, 916-561-7489).