Solid Waste, Sharps, and Regulated Medical Waste Removal Services
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Indian Health Service (IHS) is conducting market research via a Sources Sought Notice to identify qualified contractors for Solid Waste, Sharps, and Regulated Medical Waste Removal Services at the Mid Atlantic Tribal Health Center (MATHC) in Charles City, VA. This notice aims to determine the availability of contractors that meet the definition of an Indian Economic Enterprise (IEE) or small business size standards under NAICS 562112. Responses are due March 6, 2026, at 1:30 PM ET.
Purpose & Background
This is solely for market research and planning purposes to inform the Government's acquisition strategy, including potential set-asides. It is not a solicitation, and no contract will be awarded from this notice. The MATHC is a 25,000+ square foot healthcare facility requiring recurring waste management services in compliance with Federal, State, local, and tribal regulations.
Scope of Services
The contractor will provide all necessary labor, equipment, and materials for:
- Weekly solid waste removal using an 8-yard dumpster.
- Monthly sharps and regulated medical waste pickup, including curbside sharps drop box waste.
- Transportation and disposal compliant with DOT, OSHA, EPA, and State requirements.
- Documentation, manifesting, and recordkeeping for all regulated waste streams.
- Provision of compliant containers, transport bins, and biohazard-labeled equipment.
Contractor Requirements
Interested parties must submit a Capability Statement addressing:
- Company Information: Name, UEI, CAGE, address, POC, and business size/status (e.g., Small Business, 8(a), HUBZone, SDVOSB, WOSB, IEE).
- Technical Capability: Demonstrated experience in waste services, equipment description, and compliance with regulations and permits.
- Past Performance: Up to three recent and relevant contracts.
- Capacity: Ability to meet schedules, support emergency pickups, and service Charles City, VA.
Set-Aside & NAICS
This opportunity is specifically seeking Indian Economic Enterprises (IEE), as defined by HHSAR 326.601, and/or small businesses. The anticipated NAICS code is 562112 – Hazardous Waste Collection, with a size standard of $47.0M.
Key Document: IEE Representation Form
An attached document, "IHS-IEE-Representation-Form_.pdf," is a critical self-certification form for offerors to confirm their eligibility as an "Indian Economic Enterprise" under the Buy Indian Act. Bidders must accurately complete this form to demonstrate eligibility.
Submission Details
Responses must be submitted via email in PDF format to donna.harjo@ihs.gov with the subject line: "Sources Sought Response – Solid Waste & Medical Waste Services – MATHC".
Due Date: March 6, 2026, at 1:30 PM ET. Late submissions may not be considered.