Prequalification of Sources - Sollars ES HVAC Upgrades, Misawa Air Base, Japan

Quick Summary

The U.S. Army Corps of Engineers (USACE), Japan District, is conducting a Prequalification of Sources for the upcoming Sollars Elementary School (ES) HVAC Upgrades project at Misawa Air Base, Japan. This notice aims to identify qualified contractors for a subsequent Invitation for Bid (IFB) utilizing FAR Part 14 Sealed Bidding procedures. The solicitation is anticipated for July 2026. Responses to this prequalification notice are due by June 2, 2026, 1400 JST.

Project Details

This project involves upgrading the existing heating system and adding full building cooling capabilities to five buildings (80, 90, 92, 94, 98). The scope includes, but is not limited to, removal and replacement of HVAC systems, associated building systems (ceilings, partitions, lighting, power, fire protection), roof upgrades, structural beam/column reinforcement, construction of a new central plant enclosure, new mechanical rooms, and site work (trenching, repaving/resodding, transformer replacement, site structure removal). The project magnitude is estimated between ¥2,500,000,000 and ¥10,000,000,000 (Japanese YEN). The Product Service Code is Z2JZ (Repair or Alteration of Miscellaneous Buildings) and the NAICS code is 236220 (Commercial and Institutional Building Construction).

Prequalification Requirements & Evaluation

Contractors must receive a "GO" for Factor 1 and be rated "ACCEPTABLE" for Factors 2 and 3 to be eligible for the IFB. This opportunity is intended only for local sources.

• Factor 1: Eligibility (GO/NO GO)
  • Contractors must possess a Japanese civil construction (doboku isshiki koji) license or Japanese architectural construction (kenchiku isshiki koji) license with an English translation. The license will be verified via the MLIT website.
• Factor 2: Construction Experience (Acceptable/Unacceptable)
  • Submit a minimum of one (maximum three) construction projects using Attachment I - Construction Experience Information Sheet. Each project must meet all criteria:
    • Contractor was the Prime Contractor (or eligible JV/parent/subsidiary).
    • Completed within ten (10) years of the notice issuance date.
    • Completed in Japan.
    • Total contract value ≥ ¥500,000,000 (or $5,000,000 USD equivalent).
    • Included HVAC work (installation, renovation, or replacement of DOAS, chilled water plant, or district cooling/heating system).
• Factor 3: Proven Competence (Acceptable/Unacceptable)
  • Demonstrate overall satisfactory or better past performance on at least one recent and relevant project (meeting Factor 2 criteria) in Quality and Schedule. This is evidenced by Past Performance Questionnaires (PPQs) (Attachment II), CPARs, or other verified data. Contractors are responsible for ensuring PPQs are submitted by clients.

Submission Instructions

• Prequalification packages must be submitted electronically via email to Ruben.A.Romero@usace.army.mil and Ryan.J.Marzetta@usace.army.mil.
• Submission deadline: June 2, 2026, 1400 Japan Standard Time.
• Format: Portable Document Format (PDF) only. Total pages shall not exceed 50 pages.
• The first page (cover page) must include solicitation number, company name/address, POC name/title/email, and authorized signatory details.

Inquiries

Questions or RFIs must be submitted through the Microsoft Forms website (https://forms.osi.apps.mil/r/Yqd7FbH9Ey) by May 13, 2026, 23:59 JST. Telephonic and email questions to Government representatives will not be accepted. Notify the Contract Specialist and Contracting Officer after submitting inquiries to confirm receipt.