Sources Sought Crown Hill National Cemetery Tent and Chairs Rentals
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), specifically the National Cemetery Administration (NCA), is conducting market research through a Sources Sought notice for tent and chair rental services for the 2026 Memorial Day ceremony at Crown Hill National Cemetery in Indianapolis, IN. This effort aims to identify qualified Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB). Responses are due by April 13, 2026, at 8:00 PM ET.
Purpose & Scope
This Sources Sought announcement is for market research purposes only and is not a solicitation for proposals. The government seeks to identify capable SDVOSB and VOSB firms to provide rental equipment and associated services. The contractor's overall responsibility will be to supply a tent and chairs for public use during the 2026 Memorial Day ceremony.
The required rental equipment includes:
- One (1) Frame Tent, approximately 30' x 90' (2700 sq. ft.).
- 250 Folding Chairs.
- One (1) 8' x 16' Stage with access steps and skirt.
- A Fire Package for safety.
The scope of work also involves utility verification (811) prior to tent spike installation and labor for all equipment set-up.
Key Requirements
- Delivery Window: Wednesday, May 20, 2026, to Friday, May 22, 2026.
- Pickup Window: Tuesday, May 26, 2026, to Wednesday, May 27, 2026.
- All work must be performed during Federal workdays (7:30 am - 4:00 pm).
- The contractor must coordinate tent spike placement with the Cemetery and utility providers, obtain any necessary City of Indianapolis licenses, and provide all personnel, equipment, tools, materials, supervision, and transportation.
- Adherence to VA, NCS, and OSHA safety regulations is mandatory. The contractor must indemnify the Government against liability and maintain insurance per FAR 52-228-5 ($100,000 per occurrence).
Submission Details
Responses are due by April 13, 2026, at 8:00 PM ET to April.Graves@va.gov. The subject line must be "36C78626Q50142 Crown Hill National Cemetery".
Capabilities statements or email bodies must include:
- Company Name, Address, Point of Contact, Phone, Fax, Email.
- DUNS number / UIE number and Business type (SDVOSB, VOSB, etc.).
- Qualifications, years of experience, and ability to perform the required services.
- Relevant FSS, NAC, GSA Contract vehicles (and if items are available on schedule).
- Feedback on salient characteristics or suggestions, or N/A.
- Available options to meet needs and questions about the Statement of Work.
- Sample pricing for each deliverable (if available).
Contract & Set-Aside
This is a Sources Sought notice for market research. The government is specifically seeking to identify Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB). The Product Service Code is W071 (Lease Or Rental Of Equipment: Furniture), and the NAICS Code is 532289 (All Other Consumer Goods Rental) with a size standard of $12.5 million.
Additional Notes
This notice is for planning purposes only and does not constitute a solicitation or guarantee a future contract award.