Combined Solicitation Crown Hill National Cemetery Tent and Chairs Rentals

SOL #: 36C78626Q50142Combined Synopsis/Solicitation

Overview

Buyer

Veterans Affairs

Veterans Affairs, Department Of

NATIONAL CEMETERY ADMIN (36C786)

QUANTICO, VA, 22134, United States

Place of Performance

Indianapolis, IN

NAICS

All Other Consumer Goods Rental (532289)

PSC

Lease Or Rental Of Equipment: Furniture (W071)

Set Aside

Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14) (SDVOSBC)

Original Source

https://sam.gov/opp/f6a0a9cb384c4b46ab42087d71429784/view

Timeline

Posted

Mar 24, 2026

Last Updated

Apr 22, 2026

Submission Deadline

Apr 24, 2026, 8:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The Department of Veterans Affairs (VA), National Cemetery Administration, has issued a Combined Synopsis/Solicitation for tent and chair rental services at Crown Hill National Cemetery in Indianapolis, IN. This Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside aims to procure equipment and labor for the 2026 Memorial Day ceremony. Quotes are due by April 24, 2026, at 4:00 pm EST.

Scope of Work

The contractor will be responsible for furnishing and setting up event equipment, including:

A frame tent (approximately 30' x 90' or 2700 sq. ft.).
250 folding chairs.
An 8' x 16' stage with access steps and skirt.
A fire package for safety.
811/utility verification prior to tent spike installation.
Labor for the set-up of all equipment.

Delivery is scheduled between May 20-22, 2026, and pick-up between May 26-27, 2026, during normal Federal workdays (7:30 am - 4:00 pm).

Contract Details

Opportunity Type: Combined Synopsis/Solicitation
Contract Type: Firm Fixed Price Purchase Order
Period of Performance: Base period plus four option years, if exercised.
Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB)
NAICS Code: 532289 (All Other Consumer Goods Rental) with a $12.5 million size standard.
Place of Performance: Crown Hill National Cemetery, 725 W. 42nd Street, Indianapolis, IN 46208.

Submission & Evaluation

Quotes Due: April 24, 2026, at 4:00 pm EST.
Questions Due: April 22, 2026, at 4:00 pm EST.
Submission Method: Email to April.Graves@va.gov.
Evaluation: Lowest Price Technically Acceptable (LPTA), based on Price (Lowest Price) and Technical Acceptability (Pass/Fail).
Proposal Structure: Proposals must be submitted in four volumes: Administrative, Technical Proposal, Past Performance, and Pricing. Bidders must complete the provided Past Performance Questionnaire (Attachment B) and Pricing Sheet (Excel spreadsheet).

Special Requirements & Notes

All prospective quoters must be registered in SAM.gov.
Contractors must adhere to the "Dignity Clause", exercising special care and reverence for cemetery grounds, headstones, and markers, and are responsible for any damage.
Coordination with the Cemetery for utility verification and obtaining any necessary City of Indianapolis licenses is required.
Adherence to VA, NCS, and OSHA regulations, along with maintaining insurance of at least $100,000 per occurrence, is mandatory.