Grounds Upkeep for Grafton National Cemetery -- S208
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), National Cemetery Administration, is soliciting proposals for Grounds Upkeep Services at Grafton National Cemetery in Grafton, WV. This is a Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract with a base year and four option years. Proposals are due by February 23, 2026, at 12:00 PM EST.
Scope of Work
The contractor will provide comprehensive grounds maintenance, including routine care and management of lawns, gardens, trees, and walkways. Specific services include:
- Mowing all turf areas, removing grass and debris clippings.
- Weekly trimming and bi-weekly edging services.
- Collection and removal of leaves, debris, and trash from grounds, sidewalks, driveways, and parking areas.
- Snow and ice removal for sidewalks, parking areas, steps, driveways, and lodge areas after at least 1 inch of snow accumulation.
Contract & Timeline
- Contract Type: Combined Synopsis/Solicitation (RFQ) for an IDIQ contract.
- Duration: One base year (approx. April 5, 2026 – April 4, 2027) plus four option years (up to April 4, 2031).
- Set-Aside: Service-Disabled Veteran-Owned Small Business (SDVOSB).
- NAICS Code: 561730 (Landscaping Services) with a $9.5 million size standard.
- Place of Performance: Grafton National Cemetery, Grafton, WV 26354.
- Published Date: January 26, 2026.
- Mandatory Site Visit: Thursday, January 29, 2026 (contact marshand.boone@va.gov to arrange).
- Questions Deadline: February 2, 2026, by 12:00 PM EST.
- Proposal Due Date: February 23, 2026, by 12:00 PM EST.
Submission & Evaluation
Quoters must submit proposals electronically via email to marshand.boone@va.gov in four separate files: Volume A (Company Information), Volume B (Technical), Volume C (Past Performance), and Volume D (Pricing - Excel spreadsheet). Award will be made to the responsible Quoter whose quote is most advantageous, with Technical and Past Performance combined being more important than price.
Bidders must demonstrate capabilities in organizational control, subcontractor management, and performing similar work, identifying key personnel and providing a detailed Work Plan/Staffing Plan. The solicitation incorporates a U.S. Department of Labor Wage Determination (No. 2015-4353, Revision No. 30) for Service Contract Act compliance, which must be integrated into pricing. A Past Performance Questionnaire outlines evaluation metrics. All quoters must be registered in SAM.gov, and SDVOSB/VOSB concerns must be certified at https://veterans.certify.sba.gov/. The Government intends to make an award without discussions.