Sources Sought--Grounds Upkeep for Grafton National Cemetery -- S208
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of Veterans Affairs (VA), National Cemetery Administration, has awarded a contract for Grounds Upkeep Services at Grafton National Cemetery, WV. This contract was set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).
Scope of Awarded Work
The awarded contract covers comprehensive grounds maintenance services, ensuring the cemetery is maintained as a national shrine. Key services include:
- Lawn Maintenance: Mowing, trimming, and edging approximately 3 acres of turf, maintaining specific grass heights (3" in cooler months, 4" in warmer months), and using appropriate equipment. Trimming around headstones, markers, monuments, trees, buildings, and fences is required weekly.
- Edging: Bi-weekly edging along streets, curbs, walkways, tree wells, and shrub/flower beds.
- Trash, Leaf & Debris Removal: Weekly collection and removal of all trash, dead flowers, tree limbs, leaves, and other debris from cemetery grounds, walkways, and drainage ditches.
- Snow & Ice Removal: Clearing snow (over 1" depth) and ice from driveways, walkways, building steps, and designated surrounding areas, including clearing passages to gravesites during interments. The contractor is responsible for providing all necessary labor, materials, tools, supplies, and equipment, adhering to NCA standards, and coordinating with the Cemetery Director/COR.
Contract Details
- Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ).
- Period of Performance: A base year (approximately April 5, 2026, to April 4, 2027) with four option years, extending through April 4, 2031.
- Place of Performance: Grafton National Cemetery, 431 Walnut St., Grafton, WV 26354.
- Set-Aside: This acquisition was exclusively set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB). The applicable NAICS Code was 561730 (Landscaping Services) with a $9.5 million size standard.
Original Solicitation & Evaluation (Context for Award)
The original solicitation required quoters to submit proposals in four separate files: Volume A (Company Information), Volume B (Technical), Volume C (Past Performance), and Volume D (Pricing - Excel spreadsheet). Award was made to the responsible Quoter whose quote was most advantageous, with Technical and Past Performance combined being more important than price. A mandatory site visit was held on January 29, 2026, and questions were due by February 2, 2026. The submission deadline for proposals was February 23, 2026, by 12:00 PM EST, submitted electronically to marshand.boone@va.gov.
Wage Determination
The contract is subject to the Service Contract Act, requiring adherence to U.S. Department of Labor Wage Determination (No. 2015-4353, Revision No. 30) for West Virginia counties, including minimum hourly wage rates and fringe benefits (Health & Welfare, paid vacation, 11 paid holidays).
Contact Information
Contracting Officer: Marshand Boone (marshand.boone@va.gov).