Sources Sought: Non-Hazardous Waste Removal Service for Washington Crossing National Cemetery -- S205

Amendment / Modification

• This amendment addresses contractor questions and clarifies aspects of the solicitation.

• The due date for quote responses remains March 20, 2026.

• All other terms and conditions of the original solicitation remain unchanged.

• Not explicitly stated, but the amendment provides clarifications in response to contractor inquiries.

• The deadline for submitting quotes has NOT been extended.

• Bidders should ensure their proposals account for the information provided in the Q&A section.

Amendment / Modification

• This amendment revises the Statement of Work (SOW) to correct the dumpster size requirement. Specifically, it clarifies that one (1) 8-cubic-yard front load trash dumpster is required, correcting previous instances where it was mistakenly listed as a 4-cubic-yard dumpster.

• Statement of Work (SOW)

• The due date for quote responses remains unchanged and is still March 20, 2026, by 10:00 AM EST.

Solicitation / RFP / RFQ

This solicitation is for NON-HAZARDOUS WASTE (TRASH) COLLECTION & DISPOSAL SERVICES at Washington Crossing National Cemetery in Newtown, PA. The contractor will be responsible for collecting and delivering non-hazardous waste to an approved, licensed, certified disposal area or landfill, ensuring compliance with all local, State, and Federal legal requirements.

• Provision of factory new or refurbished roll-off type dumpsters (40 cubic yard, 8 cubic yard trash, and 2 cubic yard recycling).

• Dumpsters must display the company name and contractor information.

• Collection and disposal of waste, including plastic, aluminum beverage containers, magazines, newspapers, mixed office paper, holiday floral arrangements, cafeteria waste, general office waste, and food wrappings.

• Recycling of paper, cardboard, aluminum, glass, and plastic.

• Scheduled weekly pickup and emptying of 4-yard trash and 2-yard recycling dumpsters.

• Transport and disposal of non-hazardous waste and recyclables off-site.

• Dumpsters damaged due to handling must be replaced at no cost to the Government.

• Contractor is responsible for cleaning up any spilled trash, garbage, or debris.

• No on-site burning or disposal is allowed.

• Contractor must provide all necessary permits, licenses, certifications, and fees.

• All vehicles and materials handling equipment must be equipped with OSHA-approved back-up alarms.

• Work hours are Monday-Friday, 8:00 AM - 4:30 PM, with potential for weekend work with COR authorization.

• Contractor personnel must adhere to strict safety, environmental, and conduct requirements, especially concerning cemetery operations and grieving individuals.

• The solicitation number is 36C78626Q50106.

• The offer due date is March 20, 2026, at 10:00 AM ET.

• The period of performance spans multiple years, with individual CLINs detailing specific periods from April 10, 2026, through April 9, 2031.

• Interested Quoters must be registered in SAM and complete the Online Representations and Certifications Application (ORCA).

• Quotes must be submitted electronically via email to Marshand Boone at Marshand.Boone@va.gov by March 23, 2026, at 12:00 PM EST.

• Quotes must be submitted in three separate PDF documents: Company Information and Technical Solution (Volume A), Past Performance (Volume B), and Pricing (Volume C).

• Evaluation will be based on Technical Solution, Past Performance, and Price. Non-price technical factors are significantly more important than cost or price.

• A site visit is scheduled for March 10, 2026.

• Questions concerning the solicitation will be accepted until March 12, 2026, at 4:00 PM ET via email.

• The acquisition is set aside for Small Business.

• Specific clauses related to Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns are included, indicating potential set-aside or preference for eligible SDVOSBs.

• The solicitation incorporates by reference numerous FAR and VAAR clauses.

• Wage determinations under the Service Contract Act are provided for Pennsylvania counties of Bucks, Chester, and Montgomery.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination under the Service Contract Act (SCA). It specifies the minimum wage rates and fringe benefits required for various occupations performing contract work in Bucks, Chester, and Montgomery Counties, Pennsylvania. The determination includes a list of occupations with their corresponding hourly wage rates and outlines required fringe benefits such as Health & Welfare, paid sick leave (EO 13706), vacation, and holidays.

This document is crucial for bidders responding to solicitations that require services covered by the Service Contract Act in the specified Pennsylvania counties. It establishes the baseline labor costs that must be factored into proposals. Key information for bidders includes:

• Minimum Wage Rates: A comprehensive list of occupations and their required minimum hourly wages.
• Fringe Benefits: Specific dollar amounts or hours for Health & Welfare, paid sick leave, vacation, and holidays that must be provided or paid in lieu of.
• Executive Orders: Notes on the applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments).
• Specialized Occupations: Includes rates for IT, health, technical, and maintenance roles, among others.
• Hazardous Pay: Details on differential pay for work involving ordnance and explosives.
• Uniform Allowance: Guidelines on contractor responsibility for uniform costs and maintenance.
• Conformance Process: Instructions for classifying and determining wages for occupations not explicitly listed in this determination, using Standard Form 1444 (SF-1444).

Bidders must ensure their proposed wages and benefits meet or exceed these requirements to be compliant.

Solicitation / RFP / RFQ

This solicitation is for Non-Hazardous Waste (Trash) Collection & Disposal Services at Washington Crossing National Cemetery, located at 830 Highland Road, Newtown, PA 18940. The contractor will be responsible for collecting and delivering non-hazardous waste to an approved, licensed, certified disposal area/landfill, ensuring compliance with all local, State, and Federal legal requirements.

• Provision of factory new or refurbished roll-off dumpsters (40 cubic yard, 8 cubic yard front load trash, and 2 cubic yard front load recycling).

• Dumpsters must be displayed with company name and contractor information.

• Weekly pickup and emptying of 4-yard trash and 2-yard recycling dumpsters during normal business hours (Monday-Friday, 8:00 AM - 4:30 PM), with potential for weekend service with COR authorization.

• "As-needed/as-requested" basis for 40-yard dumpsters, with delivery within 72 hours of COR request.

• Contractor responsible for cleaning up any spilled trash, garbage, or debris.

• No on-site burning or disposal is allowed.

• Contractor must provide all necessary permits, licenses, certifications, and fees.

• Equipment and vehicles must be OSHA-approved.

• Work must not interfere with cemetery operations, committal services, or ceremonies.

• Solicitation Number: 36C78626Q50106

• Solicitation Issue Date: 03/04/2026

• Offer Due Date: 03/20/2026, 10:00 ET

• NAICS Code: 562219

• Size Standard: $47 million

• Period of Performance: Multiple CLINs with periods of performance ranging from 04/10/2026 to 04/09/2031.

• Quotes must be submitted electronically in three separate PDF documents (Volume A: Company Information and Technical Solution, Volume B: Past Performance, Volume C: Pricing).

• Evaluation factors are Technical Solution, Past Performance, and Price. Non-price technical factors are significantly more important than cost or price.

• Site Visit: March 10, 2026.

• Questions Deadline: March 12, 2026, 4:00 PM ET.

• Quote Submission Deadline: March 23, 2026, 12:00 PM EST.

• This acquisition is set aside for Small Business.

• It is also set aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns.

• The contract incorporates clauses by reference; full text is available upon request.

• Wage Determination No.: 2015-5791 for Pennsylvania Counties of Bucks, Chester, Montgomery applies.

Solicitation / RFP / RFQ

This document provides instructions and requirements for potential bidders responding to an opportunity related to services at the Washington Crossing National Cemetery. It details administrative requirements, submission guidelines, and evaluation criteria.

• Dignity Clause: Strict adherence to performing all actions with special care, reverence, and dignity in national cemeteries. Personnel must be aware of remains and headstones, avoid damage, and report any damage or exposure of remains. Employees must sign a statement of compliance.

• Ceremony Coordination: Offeror personnel must not delay or impact funeral ceremonies, processions, or visitations. Scheduled ceremonies will be provided weekly, and committal services daily.

• Contract Administration: Handled by the Department of Veterans Affairs, NCA Contracting Service. Contracting Specialist: Marshand Boone.

• Payment: Via Electronic Funds Transfer (EFT) through the System for Award Management (SAM).

• Invoicing: Monthly.

• Registration: Bidders MUST be registered in SAM.gov. Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) must also be registered and certified with SBA (search.certifications.sba.gov).

• Quote Submission: Electronically via email to Marshand.Boone@va.gov by March 23, 2026, 12:00 PM EST.

• Quote Format: Three (3) separate Adobe Acrobat (.pdf) documents: Volume A (Company Information and Technical Solution), Volume B (Past Performance), and Volume C (Pricing).

• Evaluation: Based on FAR Part 13-106 procedures. Award will be made to the responsible offeror whose response is most advantageous, considering price and other factors. Non-price factors (Technical Solution and Past Performance) are significantly more important than cost or price.

• Key Deadlines:

  • Site Visit: March 10, 2026 (confirm details with Marshand Boone)
  • Solicitation Questions Deadline: March 12, 2026, 4:00 PM EST (via email only)
  • Quote Submission Deadline: March 23, 2026, 12:00 PM EST

• SAM.gov Registration: Mandatory for all interested quoters.

• SDVOSB/VOSB Certification: Mandatory for those claiming these statuses, including written certification of performing 50% of the work per Public Law 116-183.

• Failure to comply with registration, certification, or submission requirements will result in the offeror being considered non-responsive.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-hazardous waste (trash) collection and disposal services at Washington Crossing National Cemetery.

• Provide roll-off dumpsters (40 cubic yard, as needed) and front-load dumpsters (8 cubic yard trash, 2 cubic yard recycling).

• Responsible for collection, transportation, and disposal of non-hazardous waste and recyclables at approved, licensed facilities in accordance with all legal and environmental requirements.

• Weekly pickup of 4-yard trash and 2-yard recycling dumpsters during normal business hours (8:00 AM - 4:30 PM, Monday-Friday, excluding Federal Holidays), coordinated with the COR.

• 40-yard roll-off dumpster to be provided within 72 hours of request for 7-9 day usage periods.

• Replace damaged or unsightly dumpsters at no cost to the Government.

• Clean up any spilled trash during pickup and disposal.

• No on-site burning or disposal is permitted.

• Dumpsters must be factory new or refurbished within the past three months and in "like new" condition.

• Each dumpster must display company name and contractor information.

• Contractor must comply with all Federal, State, and Local laws, policies, rules, and regulations, applying the strictest regulation in case of conflict.

• Contractor is responsible for all permits, licenses, certifications, and fees.

• Contractor must meet all safety requirements of the Cemetery, VA, OSHA, and the State of Pennsylvania.

• Report all "on-the-job" injuries within 24 hours orally to the COR, followed by written notice.

• Preserve and protect all structures, equipment, and vegetation on or adjacent to the work site.

• Contractor personnel must maintain a neat, professional appearance, wear uniforms or badges, and exhibit decorum, composure, and respect, especially when interacting with grieving individuals.

• Location: Washington Crossing National Cemetery, 830 Highland Road, Newtown, PA 18940.

• Work Hours: Monday-Friday, 8:00 AM - 4:30 PM, excluding Federal Holidays. Weekend services require written authorization from the COR.

• Contractor is responsible for all dumpster maintenance, labor, supervision, equipment, handling, and transportation.

• Dumpster locations to be jointly determined with the COR to avoid interference with cemetery operations.

• Vehicles and equipment must have OSHA-approved back-up alarms.

• Burial activities at the cemetery take precedence over contract work; work and noise must not disturb burial services. Work should cease within 1,000 feet of an ongoing committal service or ceremony.

• Contractor must possess and maintain all necessary insurance, licenses, and permits.

• Contractor is responsible for any injury to personnel or damage to property caused by fault or negligence, and must maintain required liability and property damage insurance.

• Indemnify the Government from any environmental, health, or safety liability assessed due to contractor non-compliance.

• Contractor personnel must not disturb committal services, ceremonies, processions, or visitations.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-hazardous waste (trash) collection and disposal services at Washington Crossing National Cemetery.

• Dumpster Services: Provide and maintain factory new or recently refurbished roll-off dumpsters (40 cubic yard, as needed) and front-load dumpsters (4 cubic yard trash, 2 cubic yard recycling) at the Maintenance Yard.

• Scheduled Pickups: Weekly pickup and off-site disposal of trash and recyclables from the 4-yard and 2-yard dumpsters during normal business hours (8:00 AM - 4:30 PM, Monday-Friday, excluding Federal Holidays), coordinated with the COR.

• On-Demand Pickups: Delivery of a 40 cubic yard dumpster within 72 hours of request for an anticipated 7-9 day usage period, with subsequent haul-away upon completion.

• Disposal: All waste and recyclables must be transported to an approved, licensed disposal area in accordance with all local, State, and Federal requirements.

• Cleanup: Contractor is responsible for cleaning up any debris spilled during collection and disposal.

• Compliance: Adherence to all applicable Federal, State, and Local laws, environmental regulations, and safety requirements (OSHA, VA, PA).

• Dumpsters must be factory new or refurbished within the past three months and in "like new" condition.

• Damaged or unsightly dumpsters must be replaced at no cost to the Government.

• Contractor must clean up spilled debris.

• Compliance with all environmental, health, and safety regulations.

• Location: Washington Crossing National Cemetery, 830 Highland Road, Newtown, PA 18940.

• Work Hours: Monday-Friday, 8:00 AM - 4:30 PM, excluding Federal Holidays. Weekend services require written COR authorization.

• Personnel: Must maintain a neat, professional appearance (uniforms with contractor name, appropriate attire) and exhibit decorum, composure, and courtesy, especially when interacting with grieving individuals.

• Safety: Must comply with all safety requirements of the cemetery, VA, OSHA, and the State of Pennsylvania. Must have a safety representative in contact with the cemetery's Safety Officer.

• Insurance & Permits: Must possess and maintain all necessary insurance, licenses, and permits. Responsible for any damage or injury caused by fault or negligence.

• Reporting: Must report all "on-the-job" injuries within 24 hours to the COR (oral/telephone followed by written notice).

• Coordination: Must coordinate work with the COR and ensure burial activities take precedence. Work must cease within 1,000 feet of ongoing committal services or ceremonies.

• Indemnity: Contractor agrees to indemnify the Government for any environmental, health, or safety liability arising from non-compliance.

Other / Unclassified

This document is a Source Sought notice from the Department of Veterans Affairs, National Cemetery Administration (NCA), seeking information for market research purposes regarding non-hazardous waste (trash) collection and disposal services for the Washington Crossing National Cemetery. It is not a request for quotes or proposals at this time.

Potential bidders interested in providing waste removal services should note the following:

• Requirement: Non-hazardous waste (trash) collection and disposal services.
• NAICS Code: 562219
• Size Standard: $47 million
• Purpose of Notice: To identify qualified contractors capable of performing this work.
• Required Response: A capabilities statement including:
  • Offeror's contact information.
  • Interest in bidding on the future solicitation.
  • Capability to perform, with three examples of comparable past performance (project description, customer, dollar value).
  • Business size (Large, HUBZone, SDVOSB/VOSB, 8(a), Small Business) and DUNS number. SDVOSB/VOSB firms must be SBA certified.
• Registration: Contractors must be registered in SAM.gov.
• Response Deadline: Written responses (email) must be received by February 10, 2026, at 12:00 PM EST.
• Contact: Marshand Boone at Marshand.boone@va.gov for questions and responses.

A formal solicitation has not been issued. If issued, it will be announced on SAM.gov.