SOLICITATION--USMA Supplemental Transportation Support West Point

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for transportation movement services to support the United States Military Academy (USMA) at West Point.

• Provide a sufficient array of vehicles to support Transportation Movement Requests (TMRs) as needed.

• Execute TMRs within the requested timelines.

• Properly staff and execute Overtime (OT) requests when given in excess of 48 hours notice.

• Maintain access to the USMA Transportation Application at all times.

• Provide written weekly updates on TMR execution by Friday mornings.

• Provide CDRL-01 (industry standard report detailing operations and workload) by the third day of every month.

• Vehicles must be adequately maintained, clean, and ready to execute TMRs.

• Services must be provided in accordance with TMR timelines.

• OT TMRs must be executed when given in excess of 48 hours notice.

• Contractor must maintain primary and alternate users for the USMA Transportation Application.

• Weekly updates require a concise summary of missions executed and any issues identified (AQL: 90%).

• Monthly reports (CDRL-01) require industry standard detailing of operations and workload (AQL: 90%).

• Acceptable Quality Levels (AQLs) are generally 98% for timeliness and quality of services, and 100% for application access.

• Services are required every single day of the year, including federal holidays.

• A significant reduction in workload (estimated 50%) is expected from approximately June 1 to July 31 annually due to summer break. Contractors should factor this into their proposals.

• The document includes maps indicating the "USMA BOS Trans Region" and specific areas within it. It also notes that areas within the highlighted region shall not be included in the contractor's assessment of workload or cost.

• The contractor is required to provide services every day of the year.

• The contractor must provide all correspondence related to CDRLs and weekly reports via listed email addresses. Telephonic communications are encouraged for day-to-day operational issues and RFIs, but should not hinder operational execution.

Solicitation / RFP / RFQ

This solicitation is for "Off Campus Transport CHARTER Services (Bussing)" for the United States Military Academy (USMA). The service involves transportation support for USMA cadets, staff, and faculty, excluding Base Operations Support (BOS).

• Transportation of 1-50 personnel at a time from USMA to all airport terminals servicing the West Point, NY area (JFK, LaGuardia, Newark Liberty, Stewart International Airports).

• Transportation of 1-50 personnel at a time from these airport terminals back to USMA.

• Transportation support for USMA cadets to medical facilities within a 150-mile radius of West Point, NY.

• Contractor must provide all maintenance for their Contractor-Owned Contractor-Operated (COCO) vehicle fleet.

• No Government Furnished Equipment (GFE) will be provided.

• Contractor must utilize the "USMA Transportation Application" system to receive Transportation Movement Requests (TMRs).

• Weekly updates on TMRs executed and monthly summary reports (CDRL-01) are required.

• Semi-annual Performance Management Reviews are required.

• Contractor must adhere to security and compliance regulations, including reporting manpower, background checks, and iWATCH training.

• Contract Type: Firm Fixed Price (FFP).

• Period of Performance: Base Year (June 1, 2026 - May 31, 2027) with four (4) option years.

• Estimated Value: USD 19,000,000.00 (Size Standard).

• NAICS Code: 485510 (Charter Bus Industry).

• Offerors must hold a GSA Contract to perform these services.

• Submission Deadline for Questions (RFI): Monday, March 9, 2026, 1630 (4:30 PM).

• Quotations must be submitted by Monday, March 9, 2026, 1630 (4:30 PM).

• Submission Format: Microsoft Word, PowerPoint, Adobe PDF, and Excel. Electronic submissions via email or facsimile are not accepted. Hard copies and digital copies on CD-ROM are required.

• Evaluation Method: Lowest Price Technically Acceptable (LPTA).

• Evaluation Factors: Technical Capability, Past Performance, and Price.

  • Technical Capability requires a Technical Brochure, Satisfactory FMCSA rating, GSA Approval, and DoD Approval.
  • Past Performance will be evaluated for acceptability (recent and relevant).
  • Price will be evaluated for reasonableness.

• This acquisition is set aside for Small Business.

• All referenced documents are available on www.SAM.gov.

• The Government may employ AI tools in proposal evaluation, but final decisions remain with Government personnel.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide supplemental transportation support for United States Military Academy (USMA) cadets, staff, and faculty, excluding transportation already covered by Base Operations Support (BOS).

• Provide transportation for 1-50 personnel at a time between USMA and area airport terminals (JFK, LaGuardia, Newark, Stewart).

• Provide transportation for USMA cadets to medical facilities within a 150-mile radius of West Point, NY, including one-way or round trips as specified.

• Utilize a Contractor-Owned Contractor-Operated (COCO) vehicle fleet, with the contractor responsible for all maintenance and costs.

• Resources may include Charter Buses, 4-door Sedans, and 15-passenger Vans/Airporters.

• No Government Furnished Equipment (GFE) will be provided.

• Execute Transportation Movement Requests (TMRs) within the requested timeline, with TMRs provided at least 24 hours in advance.

• Overtime (OT) TMRs require at least 48 hours' notice.

• Utilize the "USMA Transportation Application" system for TMRs.

• Provide written weekly updates on executed TMRs and establish internal tracking systems.

• Submit a monthly "Operations Report" (CDRL-01) by the third day of each month.

• Conduct semi-annual Performance Management Reviews using the provided template.

• Not explicitly defined in this excerpt, but implies operations within the USMA area and to specified medical facilities.

• Contractor must obtain network access to the "USMA Transportation Application" system.

• Designate primary and alternate Points of Contact (POCs) for network access and duty availability.

• Adhere to security and compliance regulations, including Army Contractor Manpower Reporting, adjudication standards (NCIC-III, TSDB), obtaining installation access badges, and returning issued government property.

• All personnel entering Army-controlled installations must undergo law enforcement background and NCIC checks.

• Complete local iWATCH program training within 30 calendar days of contract award (new employees within 10 days of starting work).