R--SPED Teacher, SRDS

Amendment / Modification

This amendment (0002) to solicitation 140A232600050 makes the following changes:

• Extends the solicitation response date from March 2, 2026, 10:00 AM MST to March 20, 2026, 10:00 AM MDT.

• Updates the set-aside status. The previous set-aside for Indian-owned Small Business Economic Enterprises (ISBEE) has been removed due to a lack of responsive offers or interest. The solicitation is now updated for Full and Open competition.

• Removes the following clauses and provisions related to Indian Economic Enterprise Set-Aside and Representation:

  • Clause 1455.280-2
  • Clause 1452.280-3
  • Provision 1452.280-1
  • Provision 1452.280-4

• Adds a "Custom Clause. Option for Increased Quantity."

• States that the Period of Performance will be updated upon award.

• The Period of Performance is listed as 03/15/2026 to 03/14/2027.

• Solicitation response date

• Set-aside status (ISBEE/IEE removed, now Full and Open)

• Specific clauses and provisions related to Indian Economic Enterprises

• Addition of a custom clause for increased quantity

• Period of Performance (to be updated upon award, but listed as 03/15/2026 to 03/14/2027)

• The deadline for submitting offers has been extended to March 20, 2026.

• Bidders must acknowledge this amendment for their offer to be considered responsive.

• The set-aside requirements have changed, impacting eligibility for certain business types.

Amendment / Modification

This amendment (0001) to the solicitation 140A232600050 serves two primary purposes:

• Extends the Response Date: The deadline for submitting offers has been moved from February 26, 2026, 10:00 AM Mountain Standard Time, to March 2, 2026, 10:00 AM Mountain Standard Time.
• Includes Q&A and Updates Attachments: It posts questions and answers (Q&A) related to the solicitation and updates attachments, specifically referencing "Amend 0001 Q and A-Santa Rosa Day School".

The amendment pertains to providing one (1) onsite Special Education (SPED) Teacher for Santa Rosa Day School (SRDS) in Sells, Arizona.

• The response deadline for offers.

• Attachments, including the Q&A document.

• Bidders must acknowledge receipt of this amendment for their offer to be considered responsive.

• The submission deadline has been extended to March 2, 2026.

Questions & Answers / Clarifications

This document provides clarifications and answers to vendor questions regarding the SPED Teacher opportunity at Santa Rosa Day School (SRDS).

• Labor Hours & Funding: The 1,808 hours are an estimate, not a funded ceiling. This is a labor hour type purchase order. The base year funding is fully obligated at award; option year funding is detailed in the Solicitation. The 336 summer compensatory education hours are included within the total estimated hours. Parent-teacher conference and after-school hours are billable at the same labor rate for key personnel/SPED Teacher. A transition period for key personnel/SPEC Teacher is allowed per the scope of work.
• Operational & Caseload: The estimated average weekly hours expectation is approximately 40 hours per week, based on current caseload needs. Santa Rosa Day currently has 5 students in special education, with 2 students in the SPED room more than 60% of the day. There is no dedicated special education teacher assistant on-site.
• Background Clearance: The PERSEC background clearance process can sometimes exceed the typical 60-day timeframe, based on historical background information of key personnel.
• Housing: Internet service is not included in BIE housing units but can be subscribed through TOUA. Wireless internet access is available on the school campus.

This Q&A document clarifies key aspects of the solicitation, including funding, hours, operational details, and administrative processes, which may impact bidder understanding and proposal preparation.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure the consistent, high-quality delivery of special education and related services to students with disabilities enrolled at Santa Rosa Day School (SRDS) in Sells, Arizona. This contract is short-term to address staffing shortages.

• Provide individualized, school-based special education services in accordance with IDEA 2004, Section 504 of the Rehabilitation Act, and 25 CFR Part 39.

• Services include direct instruction, IEP development, progress monitoring, and collaboration with families and school staff.

• Key responsibilities include teaching and instruction, case management, child find activities, IEP facilitation, planning and organization, administrative and professional development, documentation and reporting, parent connection and communication, and communication with the SPED Coordinator and School Administrator.

• Ensure timely and compliant service delivery (e.g., 100% of services initiated within IDEA timelines, all IEP meetings attended).

• Improve student access to specialized support (e.g., 95% of students receive services at the frequency and duration specified in IEPs).

• Enhance student outcomes through direct services (e.g., 100% of students show measurable progress documented quarterly).

• Support culturally responsive practices (e.g., 100% of providers complete annual cultural competency training).

• Strengthen school-based teams through collaboration and professional development.

• Ensure accountability and data-driven decision making (e.g., 100% of service logs entered weekly).

• Provide responsive and ethical professional services (e.g., 100% of staff maintain active licensure).

• Period of Performance: One base year plus one option year.

• Place of Performance: SRDS campus, Sells, Arizona.

• Core Duty Hours: Monday-Friday, 7:30 AM to 4:00 PM. Direct services typically occur between 8:00 AM and 3:30 PM, with earlier release on Fridays.

• Vendor must recruit and retain qualified personnel.

• Personnel must comply with IDEA timelines and BIE protocols.

• Onboarding and training for NASIS, school procedures, and cultural competency are required.

• Service continuity must be maintained.

• Performance-based metrics tied to student progress, compliance, and service quality must be met.

• Key Personnel Requirements: Master's degree in Special Education, valid Arizona Certification and License for Special Education (K-8), and a minimum of three years of experience.

• All personnel must undergo and pass a BIE background investigation (Moderate Risk Public Trust).

• Contractor personnel must visibly wear their Bureau-issued PIV card on campus.

• Mandatory training (IMT Awareness, DOI Incident Reporting, SCAN Reporting) is required.

• Personnel must adhere to confidentiality and privacy regulations (FERPA, Privacy Act).

• Government-furnished equipment (laptop, system access, PIV card) and housing will be provided.

• A minimum of 60 calendar days' notice is required for removal or replacement of key personnel.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued under the Service Contract Act, specifically for the State of Arizona, County of Cochise. It lists various occupational classifications and their corresponding minimum wage and fringe benefit rates. This document is crucial for contractors to understand the minimum labor costs associated with performing services under a government contract in this geographic area.

• Occupational Codes and Titles: A comprehensive list of job titles across various sectors (e.g., Administrative Support, Automotive Service, Health Occupations, Information Technology).
• Wage Rates: The minimum hourly wage required for each listed occupation.
• Fringe Benefits: Indicates that fringe benefits are required and follow the occupational listing. Specific details on health and welfare benefits, vacation, and holidays are provided in subsequent sections.
• Footnotes: Certain occupations have numbered footnotes referencing specific conditions or exclusions, such as applicability to computer employees or special pay rates for air traffic controllers.
• Executive Orders: References Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), outlining contractor obligations related to these orders.

Bidders must use this wage determination to accurately calculate labor costs for their proposals. Failure to comply with the specified wage and fringe benefit rates can lead to contract violations. The document helps bidders assess the overall cost of labor for the opportunity and ensure their pricing is competitive and compliant.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services, specifically for one (1) onsite Special Education (SPED) Teacher for Santa Rosa Day School (SRDS) located in Sells, Arizona. The procurement is a Request for Quote (RFQ) under FAR Part 12 and 13.

• Provide one (1) onsite SPED Teacher.

• The teacher must possess a Bachelor's degree (or higher) from an accredited institution.

• Must hold a current Arizona Department of Public Education certificate, Valid State Teacher certification for appropriate grade levels (K-6) with a Special Education endorsement and certification standards for the position in the State where the position is located.

• Key personnel must be US citizens.

• Indian Preference (IP) recruitment and hiring practices apply.

• Contractor personnel require background investigations.

• Contractor personnel must be current on required immunizations (MMR, Tdap, Polio, TB test).

• Contract Type: "Labor Hour" type purchase order.

• Period of Performance: Base Year: 03/15/2026 - 03/14/2027; Option Year One (OY1): 03/15/2027 - 03/14/2028.

• Estimated hours: 1,808 hours per year (includes school year, quarter hours for conferences, and summer hours).

• NAICS Code: 611710 – Educational Support Services.

• Small Business Size Standard: $24.0M.

• Questions Due Date: February 24, 2026, at 10:00 AM Mountain Standard Time (MS).

• RFQ Due Date: February 26, 2026, at 10:00 AM Mountain Standard Time (MS).

• Quotes must be submitted electronically via email to Felicia.Aspaas@bie.edu.

• Quotes must include a Technical Volume (max 10 pages) and a Pricing Volume.

• Evaluation will be based on Capabilities, Key Personnel, and Price.

• The Government will award to the responsible quote whose offer is most advantageous, considering price and other factors.

• This procurement is set aside 100% for Indian Small Business Economic Enterprises (ISBEE) in accordance with the Buy Indian Act Regulations.

• Offers will be evaluated from ISBEE vendors. If no acceptable offers are received from ISBEE vendors, responses from IEEs may be evaluated.

• The contract is subject to Contractor Performance Assessment Reporting System (CPARS).

• The place of performance is Santa Rosa Day School, Sells, Arizona.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It serves as a self-certification for offerors to confirm they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, "Acquisitions Under the Buy Indian Act."

• Solicitation/Sources Sought/RFI Number: To identify the specific procurement.
• Project Title: To identify the project associated with the solicitation.
• Date of Form Submission: The date the form is completed.
• Offeror Representation: Requires information on:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% (or greater) Owner of the IEE Firm
  • Legal Business Name
  • Certifying Signature
  • Unique Entity ID (UEI)
  • Printed Name

Bidders must complete and submit this form to represent their eligibility as an Indian Economic Enterprise. This self-certification is required in accordance with 25 U.S.C. 47 and DIAR Part 1480. The enterprise must meet the IEE requirements at the time of offer, contract award, and throughout the full term of the contract. Contracting Officers may request additional documentation to verify eligibility. False or misleading information can lead to legal penalties.