Springfield MEPS W9124D26QA040
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Army, W6QM MICC-FT KNOX, is soliciting proposals for Noon Meals (sub sandwiches) for applicants processing through the Springfield Military Entrance Processing Station (MEPS) in Chicopee, MA. This is a Fixed Price contract with a base period from April 1, 2026, to March 31, 2027, and two 12-month option periods. This opportunity is a Total Small Business Set-Aside. Offers are due by January 26, 2026, at 05:00 PM ET.
Scope of Work
The contractor will provide daily delivery of boxed meals, primarily sub sandwiches, to the MEPS Control Desk by 09:30 a.m., Monday through Friday, with potential for up to 28 Saturdays annually. Meals must be prepared at a government-approved facility, adhering to strict sanitation and food safety standards, including passing a Veterinary Service Food Protection Audit. Each boxed meal must include a sub-type sandwich (e.g., ham, turkey, roast beef, veggie), lettuce, tomato, a bag of chips, a cookie, an apple, a straw, and a napkin. Specifics for sandwich types, meat/cheese quantities, and condiments are detailed in the Product and Delivery Specification (PDS). "Mission day" meals, potentially including hot sandwiches, may also be required for late-processing applicants.
Contract & Timeline
- Contract Type: Fixed Price
- Period of Performance: Base period (April 1, 2026 – March 31, 2027) plus two 12-month option periods.
- Estimated Service Days: Approximately 264 per year, with additional "mission day" meals possible.
- Guaranteed Minimum: The government guarantees to procure $1,500.00 of Noon meals for the base period.
- Payment: Via Government Purchase Card (GPC).
- Set-Aside: Total Small Business (NAICS Code: 311991, Size Standard: 700 employees).
- Offer Due Date: January 26, 2026, 05:00 PM ET.
- Questions Due: January 19, 2026, 10:00 AM ET.
- Published Date: January 12, 2026.
Submission & Evaluation
Quotes must be submitted via email. Required documentation includes a duly executed Standard Form 1449, a health inspection report (less than 12 months old with a score of "A" or "B", 85+, or "pass"), and proof of fully executed subcontractor agreements, if applicable. Evaluation will be based on the Lowest Priced Technically Acceptable (LPTA) methodology. Evaluation factors include the acceptability of the health inspection report, subcontractor agreements, and past performance (acceptable/unacceptable, based on recency, relevancy, and quality for contracts valued at minimum $25,000.00 within the last 36 months). Technical and past performance factors are not more important than price, and trade-offs are not permitted. Prices will be evaluated for reasonableness and must be held firm for 90 calendar days.
Additional Notes
Contractors must possess a Real ID for entry to the Springfield MEPS military installation. The contractor must have the capability to accept GPC payments, and invoices are to be submitted monthly. Subcontracting or furnishing meals from a location other than specified requires prior written consent from the Contracting Officer. Historical data on lunch quantities is provided for informational purposes.