S&RTS Cape Canaveral, Florida

Solicitation / RFP / RFQ

This solicitation seeks proposals for Stevedoring and Related Terminal Services (S&RTS) at the Cape Canaveral Space Force Station (CCSFS) in Cape Canaveral, FL. The services involve handling both government-sponsored and non-sponsored cargo for import and export.

• Provision of Stevedoring and Related Terminal Services (S&RTS).

• Services to be performed in accordance with Attachment 1, Performance Work Statement (PWS).

• Billing to be in accordance with Attachment 2, Schedule of Rates (SOR).

• Performance must be consistent with safety, efficiency, and customer service standards.

• Contract Type: Indefinite Delivery/Indefinite Quantity (IDIQ).

• Period of Performance: A 5-year ordering period from May 19, 2026, through May 18, 2031.

• Minimum Order Value: $2,500.00 for the first 12 months of contract performance.

• Maximum Contract Value (Ceiling): Based on total contract award plus a 25% increase.

• Option to Extend Services: A six-month extension period is available from May 19, 2031, through November 18, 2031.

• Proposal Due Date: February 27, 2026, at 06:00 AM Central Time (CT).

• Submission Method: Via email to designated points of contact.

• Evaluation Basis: Lowest Price Technically Acceptable (LPTA) source selection process.

• Evaluation Factors: Technical Proposal (Acceptable/Unacceptable) and Price Proposal (Fair and Reasonable/Not Fair and Reasonable).

• Technical Proposal components include the Technical Worksheet (Attachment 5) and Mission Essential Plan (Attachment 3).

• Price Proposal requires submission of the Schedule of Rates (Attachment 2).

• The acquisition is listed as "UNRESTRICTED."

• NAICS Code: 488320 (Marine Cargo Handling).

• Size Standard: $47,000,000.

• The solicitation incorporates numerous FAR and DFARS clauses by reference.

• Offerors must register in the System for Award Management (SAM).

• Specific instructions for proposal preparation, including page limits and formatting, are provided.

Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Stevedoring and Related Terminal Services (S&RTS) for the U.S. Army Transportation Command (ARTRANS) at the Cape Canaveral Space Force Station (CCSFS), Florida. The primary goal is to provide efficient, safe, and customer-focused handling of Defense Transportation System (DTS) sponsored and non-sponsored cargo during import and export operations.

• Services: Comprehensive management of U.S. Military cargo, including containers, vehicles (up to 150,000 lbs), breakbulk, and aircraft. Tasks include vessel and truck loading/discharging, port reception and disposition, cargo management, intra-port transfers, vessel preparation, documentation, and warehousing.

• Operations: Capability to work multiple vessels and decks simultaneously, 24/7/365, at CCSFS and potentially other Florida seaports.

• Cargo Types: Military wheeled/tracked vehicles, aircraft, containerized/flat-racked breakbulk, hazardous materials, sensitive, and priority DoD cargo.

• Contractor Responsibilities: Provide all necessary equipment (CFE/MHE), labor (stevedores, longshoremen, drivers, etc.), supervision, transportation, and materials.

• Safety: Strict adherence to U.S. Government safety regulations, including maintaining a comprehensive safety program, providing a Safety Program Manager, and conducting regular safety briefings. "Safety stops" can be initiated for unsafe practices.

• Security: Compliance with U.S. Government personnel screening guidelines, installation access control procedures, and Operations Security (OPSEC) directives.

• Reporting: Timely submission of various reports, including accident investigations, daily accomplishment plans, cost data, and quality control documentation.

• Productivity: Meeting minimum productivity levels for vessel loading/discharging as defined in Table 3 of the PWS.

• Primary Location: Cape Canaveral Space Force Station (CCSFS), Florida.

• Secondary Locations: Other designated areas in Florida, including the Port of Cape Canaveral.

• Hours: Operations are required 24 hours a day, 7 days a week, 365 days a year.

• Security Clearances: Contractor personnel must undergo screening and may require security clearances for access to military installations.

• Certifications: Operators of powered industrial trucks and cranes must be certified. HAZMAT-certified personnel are required for handling hazardous cargo.

• Documentation: Strict adherence to documentation and reporting requirements, including timekeeping, tally sheets, and accident reports.

• Emergency Response: Contractor must provide a comprehensive Emergency Response Plan (ERP) and Spill Contingency and Response Plan (SCRP).

• Contract Administration: Requirements for contract managers, points of contact, and adherence to ordering, cancellation, and invoicing procedures.

• This PWS details extensive requirements for safety, security, operational procedures, reporting, and contractor responsibilities. Bidders should carefully review all sections, including appendices and referenced regulations, to fully understand the scope and demands of the contract.

Forms / Attachments / Pricing Sheets

This document is an Excel spreadsheet containing detailed pricing and quantity information for stevedoring and related terminal services at Cape Canaveral. It outlines various commodity handling schedules, units of measure, and associated costs.

• Commodity Handling Schedules: Details line items for loading/discharging vessels, loading/discharging trucks, reception, disposition, and stuffing/unstuffing.
• Commodity Types: Includes explosives, ISO containers (20'/40'), breakbulk cargo, and various vehicle classes (light, medium, heavy) based on weight and type (LO/LO, RO/RO, TO/TO).
• Units of Measure: Specifies units such as Measurement Tons (MTON), Each (EA), Long Tons (LT), and Pounds (LBS).
• Estimated Quantities & Prices: Provides estimated quantities and unit prices for each line item, contributing to the total evaluated value.
• Man-hours and Equipment: Includes details on extra labor, detention, overtime differentials, guaranteed time, and equipment rental rates.
• Miscellaneous Costs: Outlines miscellaneous out-of-pocket expenses.

This pricing sheet is crucial for bidders to understand the estimated scope and cost structure for services at Cape Canaveral. It provides the basis for potential contract value and helps bidders formulate their own pricing strategies and assess the financial viability of the opportunity. The detailed breakdown of commodities, services, and units allows for a precise understanding of the work involved.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Mission Essential Plan," is a required submission for Offerors responding to Request for Proposal HTC71126RE123. It details the requirements for a plan that ensures the continuation of essential contractor services during a crisis, as mandated by DFARS 252.237-7024.

• Continuity of Operations: Offerors must describe how they will continue performing essential contractor services outlined in Attachment 1 (Performance Work Statement), Section 4.26, during a crisis.
• Specificity: Plans must be specific to the port(s) for this requirement.
• Page Limit: The written response is strictly limited to 5 pages, including all narrative, appendices, annexes, figures, and tables. Content exceeding this limit will not be evaluated.
• Completeness: Failure to complete the document in its entirety may result in ineligibility for award.
• Evaluation: The Government will evaluate the soundness of the plan and its adherence to DFARS 252.237-7024 requirements.
• Plan Components: The plan must address:
  • Acquisition of essential personnel and resources for up to 30 days or until normal operations resume.
  • Challenges of maintaining services during extended events (e.g., pandemics).
  • Time lapse between acquisition initiation and personnel/resource availability.
  • Identification, training, and preparedness of personnel for relocation or remote work.
  • Alert and notification procedures for mobilizing essential personnel.
  • Communication of employee roles and responsibilities during a crisis.

This attachment is critical for bidders to understand the specific requirements for business continuity planning. A well-defined and compliant Mission Essential Plan is a mandatory component of the proposal, and failure to meet these requirements can lead to disqualification. Offerors must carefully address all specified elements within the 5-page limit to ensure their proposal is considered for award.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - RFP Information and General Compliance Worksheet," is a mandatory worksheet for bidders responding to Solicitation HTC71126RE123 for Stevedoring & Related Terminal Services (S&RTS) at the Port of Cape Canaveral. It serves to collect essential bidder information and confirm compliance with various contractual requirements.

• Company Information: Requires details such as Company Name, Address, Telephone, Email, Business Size (NAICS 488320), CAGE Code, SAM Number, Tax ID, IBAN/SWIFT, and Remittance Address.
• Points of Contact: Needs identification of Primary and Alternate POCs with their titles and contact information, who have authority to negotiate and obligate the company.
• Contractual Compliance: Bidders must confirm completion of several action items related to SAM registration, Representations and Certifications (FAR and DFARS clauses), and submission of required attachments (Small Business Subcontracting Plan, Technical Worksheet, Mission Essential Plan, Schedule of Rates).
• Proposal Submission Details: Includes fields for Prompt Payment Discount, Date/Time of Submission, and Proposal Validity Date.
• Specific Form Completion: Requires specific blocks to be completed on SF1449 and SF30 forms.

This worksheet is critical for bidders to ensure all necessary information and compliance items are addressed. Failure to complete this worksheet accurately and thoroughly may impact the evaluation of the proposal or lead to disqualification. It guides bidders on the specific data and documentation required for their submission, including confirmation of active SAM registration and completion of various FAR/DFARS clauses and other required attachments.

Form / Attachment / Pricing Sheet

This document, "Attachment 5 - Technical Worksheet," is a required form for Offerors responding to Request for Proposal HTC71126R123. It requires Offerors to provide substantive responses demonstrating how they will meet the minimum requirements outlined in Attachment 1, Performance Work Statement (PWS).

• Basis for Responses: All responses must be based on the PWS (Attachment 1).
• Substantive Responses Required: Offerors must provide detailed rationale, not just restate requirements.
• Page Limit: Technical responses are limited to 15 pages, excluding specific items like cover sheets, tables of contents, MHE photographs, HAZMAT certifications, signed self-certified letters, business licenses, and work permits.
• Foreign Language Documents: Certified English translations are required for non-English documents.
• Sections for Completion:
  1. Labor: Describe ability to provide qualified labor for port support, flexible start times, multiple work sites, and 24/7 operations as per PWS Section 4.
  2. Equipment: Describe ability to secure, provide, and safely use Material Handling Equipment (MHE), cargo gear, ramps (up to 70 Ton), and heavy tow equipment (up to 150,000 Lbs), including maintenance support, as per PWS Section 5.
  3. Certifications/Port Access:
     • HAZMAT Certifications: Proof of current certification or self-certified letter for at least two personnel in Hazardous Material handling (CFR Title 49, Section 172.702 or Host Nation equivalent), as per PWS 5.2.7.
     • Port Access: Proof of a valid business license or work permit from the Host Nation for the prime and/or subcontractors to legally work at named ports, as per PWS 4.1.1.

Failure to complete this worksheet in its entirety or attach requested documents may result in ineligibility for award. Responses will be rated as ACCEPTABLE (clearly meets minimum requirements) or UNACCEPTABLE. An "unacceptable" rating on any question will result in an overall "unacceptable" Technical Worksheet rating. This document is critical for demonstrating technical capability and compliance with the PWS requirements.

Form / Attachment / Pricing Sheet

This document is a template for a Small Business Subcontracting Plan, designed to assist large businesses (referred to as "Other Than Small Business Concerns") in meeting the requirements for subcontracting with small businesses. It must be adapted to a company's specific plan and comply with FAR Clause 52.219-9 and DFARS Clause 252.219-7003.

• Definitions: Outlines different types of subcontracting plans (Commercial, Comprehensive, Individual, Master).
• Plan Requirements: Details the necessary components for both Individual and Commercial Subcontracting Plans, including goals, reporting, and methods for developing and identifying sources.
• Goals: Requires specific dollar and percentage goals for subcontracting to various small business categories (Small Business, SDB, VOSB, SDVOSB, HUBZone, WOSB) for both base and option periods (for Individual Plans) or annually (for Commercial Plans).
• Reporting: Mandates the use of the Electronic Subcontracting Reporting System (eSRS) for reporting actual subcontracting achievements.
• Assurances: Requires contractors to assure inclusion of clauses in subcontracts, cooperation with government studies, recordkeeping, good faith efforts in subcontracting, and timely payments to subcontractors.
• Program Administrator: Requires identification of an individual responsible for administering the subcontracting program.

This template is crucial for large business offerors who are required to submit a subcontracting plan as part of their proposal. It outlines the specific information and commitments they must provide regarding their strategy for subcontracting with small businesses. Bidders must complete and submit this plan, ensuring it aligns with the solicitation's requirements and their company's capabilities. The plan will be reviewed for acceptability and compliance prior to award and will be incorporated into the contract.