F--Storm Water Retention Pond Rehabilitation - USGS

Solicitation / RFP / RFQ

This document, "Attachment A - Instructions to Offerors," is part of a Request for Proposal (RFP) for Storm Water Retention Pond Rehabilitation at the USGS National Center. The RFP includes the Statement of Work, Instructions to Vendors, DOL Wage Determination, Applicable Clauses, and Attachments A-H. The estimated magnitude of the project is between $25,000 and $100,000.

Offerors must demonstrate understanding of the project scope, objectives, and challenges, with a proposed methodology for successful execution. Key areas include:

• Project Understanding and Approach

• Regulatory Compliance (Virginia DEQ, VESMP, MS4 permits)

• Project and Risk Management (milestones, risk identification, communication strategy, subcontractor details)

• Relevant Experience (stormwater pond rehabilitation, federally owned properties)

• Past Performance (at least 2 references, submission via questionnaire or FAPIIS/CPARS)

• Technical Approach and Capabilities

• Contract Type: Firm-Fixed Price

• Period of Performance: Not explicitly stated, but implied to be around three months based on evaluation criteria.

• Estimated Value: Between $25,000 and $100,000.

• Site Visit: Wednesday, January 21, 2026, 10:30 AM EST at USGS National Center, Reston, VA. Confirmation email required to lwilliams@usgs.gov with specific details and security document/business license.

• Questions Due: Friday, January 23, 2026, 10:30 AM EST via email to lwilliams@usgs.gov.

• Proposals Due: Monday, February 2, 2026, 10:30 AM EST via email to lwilliams@usgs.gov.

• Submission Format: Two volumes: Volume I (Technical Quotation, limit 15 pages) and Volume II (Price Quotation, limit 10 pages).

• Evaluation Factors: Technical Approach (weighted highest), Relevant Experience, Past Performance, and Price. Award will be made to the responsible offeror whose offer is most advantageous and best-value.

• Vendors must have a valid Unique Entity Identifier (UEI) and be registered in SAM.

• No specific set-aside is mentioned.

• Offerors must provide a detailed technical and price quotation addressing the full scope of the solicitation.

• Failure to provide sufficient detail or conform to instructions may result in non-responsiveness.

• The government may use information from sources other than those provided by the offeror for past performance evaluation.

• List of attachments includes SOW, Contract Clauses, Wage Determination, and various forms.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW details the requirements for restoring a storm water retention pond at the U.S. Geological Survey (USGS) Headquarters Campus in Reston, VA, to its original design capacity and functionality. The pond is part of the facility's Municipal Separate Storm Sewer System (MS4) and supports peak discharge control and pollutant reduction.

• Regulatory Compliance: Work must comply with Virginia Department of Environmental Quality (VADEQ) regulations for wet pond rehabilitation, including VESMP, Virginia Stormwater Management Handbook, and VSMP.

• Nutrient Removal Calculation: Estimate and document nutrient loading reductions (Total Nitrogen and Total Phosphorus) from dredging, and report the volume of sludge removed.

• Sediment and Vegetation Removal: Remove leaf debris, cattails, woody vegetation, and non-native vegetation from the pond and embankment. Restore the inlet structure's trash rack and replace riprap downstream of the inlet headwall.

• Mechanical and Structural Maintenance: Inspect, maintain, and repair valves, sluice gates, locks, and access hatches.

• Site Protection and Restoration: Protect existing utilities and infrastructure, repair any damage caused during construction, implement plant protection measures, and restore disturbed landscape.

• Deliver the project on time and within budget.

• Meet all project milestones.

• Establish and maintain positive relations with public authorities, jurisdictions, and neighbors.

• Ensure a safe work environment.

• Manage the project with a spirit of partnering.

• Provide timely reports and communications.

• Handle sensitive documents according to established procedures.

• The overall Period of Performance is 90 calendar days from Notice to Proceed (NTP) through Project Closeout.

• Work is to be performed at the USGS National Center, 12201 Sunrise Valley Drive, Reston, VA.

• Submissions: Includes a Work Plan Submittal (due 10 days after NTP), USGS Review (20 days), Calculations on Nutrient Loading (80 days), Substantial Completion (80 days), and Project Closeout (90 days).

• Materials: Must be consistent with or exceed the quality of existing building components, and be commercial or industrial grade. Refurbished equipment is allowed if it meets standards and has a warranty.

• Sustainable Products: Products must meet sustainability requirements (non-toxic, low VOC, low-embodied carbon, etc.). Specific certifications like FEMP-approved, Energy Star, EPA Safer Choice, EPEAT®, WaterSense, or DLC Premium are required where applicable.

• Buy Clean Product Standards: Interior finishes must meet GSA P100 standards or Green Procurement Compilation standards. Environmental Product Declarations (EPDs) are required for certain interior finishes.

• Warranties: A full one-year warranty on labor and materials is required.

• Building Regulations: Compliance with GSA Safety Specification 01546, OSHA, NFPA 70, NFPA 70E, ABAAS, National Historic Preservation Act (NHPA), and NEPA is required.

Amendment / Modification

This document is Amendment 0001 to Solicitation 140G0126Q0007. The purpose of this amendment is to:

• Provide answers to submitted questions.

• Provide an amended Statement of Work (SOW).

• Extend the solicitation's close date from January 28, 2026, at 10:30 AM to February 2, 2026, at 10:30 AM.

• The Statement of Work (SOW) has been amended.

• Attachment A has been updated to reflect the new close date.

• The proposal submission deadline has been extended to February 2, 2026, at 10:30 AM.

• All other terms and conditions remain unchanged.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the Storm Water Retention Pond Rehabilitation solicitation (140G0126Q0007).

• Planting Requirements: An update to the Statement of Work (SoW) will remove specific planting requirements. However, the contractor remains responsible for restoring disturbed landscape around the pond to its original or improved condition, repairing damage from construction activities, and returning the site to its pre-construction state without introducing new planting requirements.
• Original Pond Depth: As-built documentation of the original pond depth will be provided upon award.
• Liner/Underlayment: There is no known liner, but the existence of a clay barrier is unknown.
• Structural Issues: The government is not aware of any structural cracks or problems with inlet/outlet facilities or other mechanical/structural components. The contractor will be responsible for inspection and repairs if any are found.
• Invasive Plant Material Maintenance: Maintenance for invasive plant material is only for the restoration of the pond to its original design; no maintenance will be required after the contract concludes. The frequency of this maintenance is not specified beyond the restoration period.
• Follow-up Maintenance: No follow-up maintenance of mechanical and structural components is expected or required.

Key changes include the removal of specific planting requirements from the SoW. Bidders should note the contractor's ongoing responsibility for site restoration and repair of any discovered structural issues. As-built documentation will be provided post-award.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire related to the "Storm Water Retention Pond Rehabilitation – USGS National Center" RFQ. It is designed to gather feedback on a contractor's performance for a previous contract, which will be used as part of the evaluation process for the current opportunity.

The questionnaire is divided into five sections:

• Quality of Product or Service: Assesses adherence to contract requirements, specifications, and workmanship, accuracy of reports, and appropriateness of personnel.
• Schedule: Evaluates timely performance, adherence to the period of performance, and responsiveness to direction.
• Cost Control: Inquires about performance within estimated cost/price, timely invoicing, and demonstrated cost efficiencies.
• Business Relations: Assesses management effectiveness, communication, clarity of correspondence, timely notification of issues, cooperation, and subcontractor management.
• Key Personnel: Addresses labor turnover and the qualification of proposed personnel.

Bidders are asked to rate their agreement with statements using a scale (Outstanding, Very Good, Acceptable, Marginal, Unsatisfactory, N/A). Explanations are required for "Outstanding" or "Unacceptable" ratings and for any other comments.

This questionnaire is a critical component for bidders to understand how their past performance will be evaluated. It outlines the specific criteria the government will use to assess previous work, emphasizing quality, schedule adherence, cost control, business relations, and key personnel. Bidders should use this to anticipate the type of feedback that will be sought from previous contracting officers and to prepare any supporting documentation or explanations for their own past performance.

Form / Attachment / Pricing Sheet

This document is a "CERTIFICATION FOR PAYMENT" form that must be submitted with all invoices. It requires the prime contractor to certify certain conditions related to payments made and requested.

• Certification that requested amounts are for performance in accordance with contract specifications, terms, and conditions.
• Certification that payments to subcontractors and suppliers have been made from previous payments and that timely payments will continue.
• Certification that progress payments do not include amounts the prime contractor intends to withhold from a subcontractor or supplier.
• Fields for Signature, Name, Title, Company Name, Date, and Purchase Order No.

Bidders will need to complete and submit this form as part of their invoicing process to receive payment. It outlines specific certifications required by the government regarding payment practices and compliance with contract terms.

Form / Attachment / Pricing Sheet

This document, "Attachment B - Contract Clauses," lists clauses that are incorporated by reference into the contract. The full text of these clauses is available upon request from the Contracting Officer or electronically via http://www.acquisition.gov/far/. Bidders should review these clauses as they form part of the contract and dictate various requirements and conditions.

• A comprehensive list of FAR (Federal Acquisition Regulation) and agency-specific clauses.
• Each entry includes the clause number, title, and the date it was last updated or incorporated.
• Clauses cover a wide range of topics including definitions, ethics, labor standards, small business concerns, environmental considerations, Buy American provisions, insurance, and protest procedures.

This attachment is critical for bidders to understand the full scope of contractual obligations. Key clauses to note include:

• Buy American - Construction Materials (52.225-09): Details requirements for using domestic construction materials and the associated cost evaluation.
• Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (52.204-25): Outlines restrictions related to specific telecommunications equipment and services.
• Equal Opportunity for Veterans (52.222-35) and Workers With Disabilities (52.222-36): Specifies requirements for affirmative action and non-discrimination.
• Liability Insurance (1452.228-70): Defines the minimum liability insurance requirements.
• Prohibition Against Use of Lead-Based Paint (1452.236-70): Restricts the use of lead-based paint.

Bidders must ensure their proposals and subsequent contract performance comply with all incorporated clauses.

Solicitation / RFP / RFQ

This solicitation requests Discounted Open Market Firm-Fixed Price proposals for Storm Water Retention Pond Rehabilitation at the USGS National Center in Reston, VA. The estimated magnitude of the project is between $25,000 and $100,000.

• Storm Water Retention Pond Rehabilitation

• Sediment removal, pond restoration, and compliance with federal/state regulations.

• Adherence to Virginia Department of Environmental Quality (VADEQ) regulations, VESMP, and MS4 permit obligations.

• Project and Risk Management, including a project management plan, risk identification, and communication strategy.

• Relevant experience with stormwater pond rehabilitation and federally owned properties.

• Past performance information is required.

• Firm-Fixed Price Purchase Order.

• Period of Performance: Three months.

• Proposals must be submitted in two volumes: Technical Quotation (Volume I, limit 15 pages) and Price Quotation (Volume II, limit 10 pages).

• Technical Approach, Relevant Experience, Past Performance, and Price are evaluation factors.

• The Government intends to award to the most advantageous, best-value offeror.

• Site Visit: Wednesday, January 21, 2026, at 10:30 am EST.

• Questions Due: Friday, January 23, 2026, by 10:30 am EST.

• Proposal Submission Due: Wednesday, January 28, 2026, by 10:30 am EST.

• Vendors must have a valid Unique Entity Identifier (UEI) and be registered in SAM.

• The document lists numerous attachments, including the Statement of Work, Contract Clauses, DOL Wage Rate Determination, and various forms.

Solicitation / RFP / RFQ

This solicitation (RFP 140G012600007) is for the Storm Water Retention Pond Rehabilitation at the USGS National Center. This is a Total Small Business Set-Aside.

• Rehabilitation of a Storm Water Retention Pond.

• The solicitation includes a Statement of Work (SOW), Instructions to Vendors, DOL Wage Determination, Applicable Clauses, and Attachments.

• Product/Service Code: F103 (ENVIRONMENTAL SYSTEMS PROTECTION- WATER QUALITY SUPPORT).

• Contract Type: Firm-Fixed Price.

• Estimated Magnitude: Between $25,000 and $100,000.

• Period of Performance: Anticipated 02/16/2026 to 05/15/2026.

• Site Visit: Wednesday, January 21, 2026, at 10:30 AM Eastern Time at the USGS National Center, Reston, VA. Vendors interested must send a confirmation email to lwilliams@usgs.gov.

• Questions Deadline: Via email to lwilliams@usgs.gov no later than 10:30 AM EST, Friday, January 23, 2026.

• Proposal Submission: Via email to lwilliams@usgs.gov no later than 10:30 AM EST, Wednesday, January 28, 2026.

• Proposals are due 90 days after Notice to Proceed.

• Total Small Business Set-Aside.

• Vendors must have a valid Unique Entity Identifier (UEI) and be registered in SAM.

• Performance and payment bonds are required.

• The solicitation is issued by the USGS National Acquisition Branch.

Form / Attachment / Pricing Sheet

This document is a General Decision for wage rates applicable to building construction projects in Fairfax County, Virginia, including the independent cities of Fairfax and Falls Church. It provides prevailing wage rates for various construction trades and their corresponding fringe benefits.

• General Decision Number: VA20260178
• Publication Date: 01/09/2026
• Applicable Area: Fairfax County, Virginia (including Fairfax and Falls Church cities)
• Construction Type: Building Construction Projects (excluding single-family homes and apartments up to 4 stories).
• Trades and Rates: Lists specific trades (e.g., Asbestos Worker, Firestopper, Boilermaker, Bricklayer, Carpenter, Electrician, Plumber, Sheet Metal Worker, etc.) with their prevailing hourly wage rates and fringe benefits.
• Paid Holidays: Specifies paid holidays for certain trades, typically requiring employees to work the day before and after the holiday.
• Executive Orders: Notes applicability of Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage for Federal Contractors) for relevant contracts.
• Appeals Process: Outlines the process for appealing wage determinations.

This document is crucial for bidders to understand the labor costs associated with the opportunity. Bidders must ensure their proposed wages meet or exceed these prevailing rates to comply with federal regulations. It directly impacts the cost proposal and overall bid competitiveness.

Form / Attachment / Pricing Sheet

This document is the U.S. Department of Labor Wage and Hour Division's Payroll form (WH-347). It is for the contractor's optional use and is used to report payroll information for workers on Federally financed or assisted construction contracts. The form is used to ensure compliance with wage and hour laws, including the Copeland Act, which requires weekly statements of wages paid.

• Contractor/Subcontractor Information: Name, address, and contract/project details.
• Worker Information: Name, identifying number (e.g., last four digits of SSN), work classification, number of exemptions.
• Payroll Details: Hours worked each day, total hours, rate of pay, gross amount earned.
• Deductions: FICA withholding, withholding tax, other deductions, and net wages paid.
• Statement of Compliance: A sworn statement by the contractor or subcontractor confirming that all wages paid are correct, not less than the applicable wage rates, and that no illegal deductions were made.
• Fringe Benefits: Sections to indicate if fringe benefits are paid in cash or to approved plans, funds, or programs.

Bidders may need to use this form or a similar one to report payroll information if they are awarded a contract that falls under the Davis-Bacon Act or related acts. Understanding this form is crucial for ensuring compliance with wage payment requirements on covered projects. It highlights the government's expectation for accurate and timely payroll reporting and adherence to prevailing wage laws.

Statement of Work (SOW) / Performance Work Statement (PWS)

This SOW details the efforts required to restore the existing storm water management pond at the U.S. Geological Survey (USGS) National Center in Reston, VA, to its original design capacity and functionality. The project aims to address diminished capacity and performance due to accumulated sediment and overgrowth, ensuring compliance with federal and state stormwater regulations.

• Dredging and Sediment Removal: Remove excess sediment, leaf debris, cattails, woody vegetation, and non-native vegetation from the pond and embankment to restore depth and capacity. Care must be taken not to damage the pond liner or base. The amount of sediment removed must be measured and reported.

• Mechanical and Structural Maintenance: Inspect, maintain, and repair existing mechanical elements such as valves, sluice gates, locks, and access hatches. Maintain and restore existing plantings and any newly installed vegetation.

• Site Protection and Restoration: Avoid underground utilities, repair any construction damage to roads or structures, brief workers on plant protection measures, and restore disturbed landscape.

• Regulatory Compliance: Perform all work in accordance with Virginia Department of Environmental Quality (VADEQ) regulations for wet pond rehabilitation under the MS4 program, including compliance with the Virginia Erosion and Stormwater Management Program (VESMP) and the Virginia Stormwater Management Handbook.

• Nutrient Removal Calculation: Calculate and estimate nutrient loading reductions (Total Nitrogen and Total Phosphorus) resulting from dredging, documenting methods and data sources. Report the total volume of sludge removed.

• Trash Rack and Riprap: Inspect and restore the trash rack on the inlet structure and replace riprap downstream of the inlet headwall as needed.

• Period of Performance: 90 calendar days from Notice to Proceed (NTP) through Project Closeout.

• Place of Performance: U.S. Geological Survey National Center, 12201 Sunrise Valley Drive, Reston, VA.

• Work Hours: Normal building hours (6:00 am - 6:00 pm, M-F). Any work causing significant noise or disruption must be coordinated with the COR.

• Materials: Supply materials consistent with or exceeding existing building components; commercial or industrial grade. Refurbished equipment with warranty is allowed.

• Sustainability: Products must meet strict sustainability requirements (non-toxic, low VOC, low-embodied carbon, recycled content, energy efficient, water conserving). Specific certifications (FEMP, Energy Star, EPA Safer Choice, etc.) are required where applicable. Environmental Product Declarations (EPDs) are required for certain interior finishes.

• Compliance: Adhere to GSA Safety Specification 01546, OSHA, NFPA 70, NFPA 70E, and various other federal, state, and local codes and standards, including the 2021 PBS P100 and other listed GSA requirements.

• Security: If performance exceeds 90 days, employees may require security clearances per HSPD-12.

• Accessibility: Comply with Architectural Barriers Act Accessibility Standard (ABAAS).

• Historic Preservation: Modifications to historic elements require review by the GSA Regional Historic Preservation Office (RHPO).

• Environmental: Project is an automatic CATEX under the National Environmental Policy Act (NEPA).

• Fire & Life Safety: Egress must meet NFPA 101 (Life Safety Code).

• Warranty: One-year full warranty on labor and materials.

• Work Plan Submittal (10 days from NTP)

• USGS Review (20 days from NTP)

• Calculations on Nutrient Loading (80 days from NTP)

• Substantial Completion (80 days from NTP)

• Project Closeout (90 days from NTP)

• Prior to work: Shop drawings, submittals, product cut-sheets, project schedule.

• Pond Assessment and Plan Submittal: Comprehensive work plan including tasks, schedule, disposal plan, and safety plan. COR approval required before commencing work.

• Permits/Inspections: Provide copies to COR.

• Invoice within 10 business days of completing work/inspection.

• Partial payments are not allowed due to minimal contract value; full payment upon satisfactory inspection and receipt of deliverables.

Form / Attachment / Pricing Sheet

This document is a Performance Bond (Standard Form 25, Rev. 8/2016) prescribed by GSA-FAR. It serves as a guarantee that the principal will fulfill the terms and conditions of a contract with the United States Government.

• Principal: Information about the contractor (legal name, business address, type of organization).
• Surety(ies): Information about the surety company or companies providing the bond (name, address, state of incorporation, liability limit).
• Penal Sum of Bond: The maximum amount the surety is liable for.
• Contract Details: Contract date and number.
• Obligation: Outlines the conditions under which the bond is void, primarily if the principal performs all contract terms, conditions, and modifications, and pays required taxes.
• Execution: Spaces for signatures, names, titles, and seals of the principal and surety(ies).

This form is typically required from the selected contractor after an award. Bidders should be aware that a performance bond will likely be a post-award requirement for this opportunity. The details of the bond, such as the penal sum and surety information, are filled out by the awarded contractor and their surety, not by the bidder during the proposal phase.

Form / Attachment / Pricing Sheet

This document is Standard Form 25A, a Payment Bond. It is used to protect persons supplying labor and material for a contract. The bond ensures that the Principal (contractor) makes prompt payment to all parties who have a direct relationship with the Principal or a subcontractor for furnishing labor or materials.

• Principal: The legal name and business address of the contractor.
• Surety(ies): The name(s) and business address(es) of the surety company or companies providing the bond.
• Penal Sum of Bond: The total amount of the bond, representing the maximum liability of the surety.
• Contract Date and Number: Identifies the specific contract to which the bond applies.
• Obligation: Outlines the commitment of the Principal and Surety to the Government.
• Conditions: Specifies that the bond is void if the Principal makes prompt payment for labor and materials.
• Execution: Spaces for signatures, typed names, titles, and corporate seals of the Principal and Surety(ies).

This form is a required attachment for certain government contracts, particularly those involving construction or significant material/labor supply. Bidders may need to obtain and submit this bond as part of their proposal or before contract award, depending on the specific solicitation requirements. It assures the government that subcontractors and suppliers will be paid.

Form / Attachment / Pricing Sheet

This document, "Attachment G - Document Security," outlines the security requirements for handling Sensitive But Unclassified (SBU) building information provided as part of the "Storm Water Retention Pond Rehabilitation - USGS National Center" solicitation. It details the procedures bidders and offerors must follow to protect this information.

• Limiting Dissemination: Information should only be shared with authorized users on a need-to-know basis.
• Identification Requirements: Authorized non-Government users must provide valid identification, including:
  • A copy of a valid business license or equivalent documentation.
  • Verification of a DUNS Number.
  • A valid IRS Tax ID Number.
  • A valid state driver's license for individuals picking up documents.
• Retaining and Destroying Documents: Procedures for safeguarding and ultimately destroying SBU documents are specified, continuing throughout the contract term and beyond as necessary.
• Written Agreement of Disposal: Contractors must provide a written statement confirming the proper disposal of SBU documents upon contract completion or after any appeals process.

Bidders must read and agree to abide by these security protocols. Failure to comply may affect their ability to receive or handle SBU information. The document requires bidders to fill out and return a section agreeing to these terms, along with providing specific business and identification details. This attachment is crucial for understanding the handling of sensitive project information and is a mandatory part of the submission process.