SU/MH/SOT in Dallas, TX

Questions & Answers / Clarifications

This document provides a clarification in response to a vendor question regarding the location of client intakes and counseling services for the 15BCTS26Q00000001 CTS Services in Dallas, TX opportunity.

• Question: Is providing client intakes at the facility or the client's home an option?

• Response: No, intakes and all other counseling services must be conducted at the proposed performance location and adhere to the geographic restrictions specified in the solicitation.

• This clarification confirms that services must be performed at the designated location and within specified geographic boundaries. Bidders should ensure their proposals reflect this requirement. The document also notes that questions regarding the solicitation will no longer be accepted after March 5th, 2026.

Questions & Answers / Clarifications

This document provides clarifications and responses to vendor questions regarding Solicitation 15BCTS26Q00000001 for CTS Services in Dallas, TX.

• Selection Criteria: The "best value" determination will be made using the Lowest Priced Technically Acceptable (LPTA) source selection methodology.
• Client Numbers: Estimated annual client numbers for specific CLINs are provided:
  • CLIN 2010 (Substance Use Disorder Individual Counseling): ~115
  • CLIN 2011 (Substance Use Disorder Intake Assessment & Report): ~115
  • CLIN 6010 (Mental Health Individual Counseling): ~60
  • CLIN 6051 (MH Medication Monitoring & Report): ~60
• Telehealth Usage:
  • Psychiatric Evaluations (5030) can be conducted via telehealth.
  • Mental Health Intake (5011) must be conducted in-person.
  • Individual Counseling (6010) can be done via telehealth but should not be the preferred method and only used when clinically necessary.

Questions will no longer be accepted after March 5th, 2026.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the technical requirements for contractors providing Community Treatment Services (CTS) to offenders in the custody of the Bureau of Prisons (Bureau). The services include Substance Use Disorder (SUD), Medication-Assisted Treatment (MAT), Mental Health (MH), and Sex Offender Treatment (SOT) for offenders in Residential Reentry Centers (RRCs), on Home Confinement (HC), or on Federal Location Monitoring (FLM).

• Services Offered: The SOW details requirements for various treatment modalities including Cognitive Behavioral Therapy (CBT), SUD services (Residential Drug Abuse Program - RDAP, Non-Residential Drug Abuse Program - NR-DAP), Mental Health Services (including various treatment programs like Resolve, Skills, STAGES, Transitional Care Unit, and Step Down Programs), Sex Offender Treatment Services (SOMP, SOTP-R, SOTP-NR), and Medication-Assisted Treatment (MAT).

• Delivery Methods: Services can be delivered in-person or via real-time, audio-visual, or audio-only interactive telecommunications (telehealth), with specific guidelines for each.

• Clinical Requirements: Emphasizes evidence-based practices, individualized treatment plans, and addressing criminogenic needs. Specific requirements for assessments, counseling sessions (individual and group), treatment plans, progress reports, and termination reports are outlined.

• Clinical Elements: Focus on diagnosis, individualized treatment plans, targeting criminogenic needs, promoting therapeutic activities, maintaining knowledge of progress, and providing clinical supervision.

• Performance Monitoring: The Bureau will conduct monitoring activities, including on-site and remote inspections, documentation audits, and performance reviews (CPARS).

• Reporting: Contractors must submit various reports, including Monthly Progress Reports (MPRs), Termination Reports, and specific assessment/evaluation reports, within defined timeframes.

• Services are to be provided to offenders in the custody of the Bureau of Prisons within the United States and its territories.

• Treatment must be provided at performance sites approved by the Bureau, which must be ADA compliant and accessible by public transportation.

• Staffing: Contractors must ensure all staff are qualified, licensed/certified, and have appropriate experience, particularly in the criminal justice population. Background checks (NCIC) are mandatory for all staff.

• Training: Comprehensive initial and annual training is required for all staff, covering SOW requirements, standards of conduct, drug-free workplace, and sexual abuse prevention.

• Administration: Includes requirements for facility requirements, accountability, communication with RRC staff, documentation sharing, and file maintenance (HIPAA compliant).

• Billing: Contractors must submit accurate monthly invoices electronically, adhering to the Prompt Payment Act.

• Public Safety: Contractors will be informed of public safety concerns and prior criminal history of offenders. Specific public safety factors are defined (e.g., High Security Level, Mental Health Care Level 3 or 4, Disruptive Group, Greatest Severity Offense, Sex Offender, Violent Behavior).

Solicitation / RFP / RFQ

This Request for Quotation (RFQ) from the U.S. Department of Justice, Federal Bureau of Prisons, seeks proposals for Substance Abuse and Mental Health Treatment services for male and female offenders held in Dallas, Texas. Services are to be provided in accordance with the "Community Treatment Services (CTS), 2022, Statement of Work."

• Substance Abuse and Mental Health Treatment services.

• Services to be provided in accordance with the "Community Treatment Services (CTS), 2022, Statement of Work."

• Not explicitly stated, but implies a contract award.

• Submission Deadline: March 09, 2026, 2:00 P.M. EST.

• Submission Method: Email to woquinn@bop.gov. Quotes must include SEPARATE FILE ATTACHMENTS.

• Required Forms/Documents:

  • Completed SF-1449 (Blocks 12, 17a, 17b, 23, 24, 30, 30b, 30c, and continuation sheets, with telephone number in Block 17a).
  • Completed Business Quotation Information Packet.
  • Completed Technical Quotation Information Packet.
  • Completed Attachment Quotation Form.
  • Completed Pricing Chart.
  • Completed ATU Attestation Form.
  • Proof of completed SAM registration (active at time of submission).
  • Copy of current Professional Liability Insurance.

• Evaluation: The Government intends to evaluate offers and award a contract without discussions. Initial offers should contain the Offeror's best terms. The Government reserves the right to conduct discussions if necessary and may reject any or all offers.

• Not specified in this document.

• The solicitation will be distributed solely through the General Services Administration's (GSA) www.sam.gov website. Hard copies will not be available.

• All future information, including amendments, will be distributed via www.sam.gov. Interested parties are responsible for monitoring this website.

• Direct questions to woquinn@bop.gov.

Solicitation / RFP / RFQ

This solicitation is for Substance Use Disorder Treatment Planning and Follow-up, Substance Use Disorder Intake Screening, Substance Use Disorder Individual Counseling, Substance Use Disorder Intake Assessment & Report, Co-occurring Intake Assessment & Report, Substance Use Disorder Group Counseling, Substance Use Disorder Relationship and Parenting Counseling, Mental Health Treatment Planning and Follow-up, Mental Health Intake Screening, Mental Health Intake Assessment & Report, Psychiatric Evaluation & Report, Crisis Intervention Evaluation & Report, MH- Medication Monitoring & Reporting, Sex Offender Intake Assessment & Report, Sex Offender Treatment Disorder Treatment Planning and Follow-up, Sex Offender Intake Screening, and Sex Offender Individual Counseling services. These services are to be provided in Dallas, TX.

The document details numerous specific services within the categories of Substance Use Disorder, Mental Health, and Sex Offender Treatment. Each service item includes a guaranteed minimum quantity and an estimated maximum quantity, with a base period of performance of 1 month through 12 months, and multiple option years extending up to 96 months. The services are to be provided on a Firm Fixed Price basis.

• Contract Type: Firm Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ)

• Period of Performance: Base period of 1 month through 12 months, with multiple option years extending the total contract duration.

• Estimated Value: Not explicitly stated on the SF-1449, but the NAICS code is 621420 with a size standard of $19,000,000.

• Offer Due Date: 03/09/2026 at 14:00 ET.

• Submission Method: Electronic copies of quotes are to be submitted via email to woquinn@bop.gov in Adobe Acrobat (PDF) format. Attachments must be separate files. Email attachments (PDFs only) cannot total more than 14MB per email. PDFs should be compressed when possible.

• Evaluation Factors: "Best value to the government, considering technical capability and lowest price technically available."

• Period for Acceptance of Quotes: Increased from 30 days to 180 days.

• This acquisition is set aside 100.00% for Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• The solicitation includes numerous FAR clauses and deviations, including those related to cybersecurity, privacy, and personnel security requirements.

• A list of attachments is provided, including a Statement of Work (SOW), various forms, and information packets.

Other / Unclassified

This document is an Acquisition Policy Notice (APN) from the Department of Justice, Justice Management Division, dated October 29, 2021. It announces the development and release of a Robotic Process Automation (RPA) Bot capability to assist with Whistleblower Information Distribution verification activities. This Bot will be implemented in the Unified Financial Management System (UFMS) on November 1, 2021.

The notice outlines the process for verifying that contractors and subcontractors distribute the "Whistleblower Information for Employees of DOJ Contractors, Subcontractors, Grantees, or Sub-Grantees or Personal Services Contractors" document as required by APN 21-06 and FAR clauses. The process involves the Bot identifying new contracts over $250K, sending an email notification to the vendor with a 45-day deadline to certify distribution, checking for the "I Certify" response, and logging compliance data. The Bot also generates a Whistleblower Report for DOJ Security Organizations.

This notice is relevant to potential bidders as it details a new compliance requirement for contracts valued at $250K or more. Vendors will be required to distribute whistleblower information to their employees and provide certification of this distribution within 45 days of award. Understanding this process and the associated deadlines is crucial for ensuring compliance and successful contract management.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "Attachment Quotation Form." It appears to be a template or form intended for bidders to provide quotation details.

The form contains a table with columns for 'Number', 'Title', and '# of Pages'. However, the rows below the header are blank, indicating that specific details for items or sections are not yet populated within this template.

Bidders may be required to use this form to submit their quotation information as part of their proposal. The blank nature of the provided sheet suggests that further instructions or populated data may be forthcoming, or that bidders are expected to fill in the relevant details themselves according to the solicitation's requirements.

Form / Attachment / Pricing Sheet

This document outlines the specific requirements for submitting a technical quotation for Community Treatment Services. It details the information and documentation bidders must provide to demonstrate their capability to meet the solicitation's requirements.

• Staffing: Submit a Technical Personnel document identifying all key personnel and administrative positions. Provide copies of current professional licenses for clinical staff and DEA certificates for practitioners with prescriptive authority. Attach completed Clinical Experience documents and resumes for key personnel, detailing experience with criminal justice populations in substance use disorder, mental health, or sex offender treatment.
• Operational Requirements: Identify two cognitive behavioral methods or techniques to be used. Specify which key personnel are qualified for crisis intervention assessments and reporting within 24 hours.
• Facility Requirements: List addresses of all proposed performance sites. Submit proof of lease, deed, or intent to lease/buy for each site. Provide methods for ensuring treatment room privacy and confidentiality. Submit office diagrams for each site, indicating room usage and capacity. Complete and submit the ADA Checklist and the Local Area of Concerns document for each site, including mitigation plans for identified risks.
• Facility Licensing: Submit state facility licenses and/or certifications for all proposed sites, or proof of application if in process.

Bidders must provide a complete technical quotation packet addressing each specified criterion. Failure to submit a complete packet may result in the response not being evaluated further. Specific tables and forms are referenced for detailed submissions, including the Technical Personnel List, Professionals Scope of Practice Summary, Clinical Experience List, Office Diagram, ADA Compliance Checklist, and Local Areas of Concern document.

Form / Attachment / Pricing Sheet

This document, titled "Business Quotation Information," serves as a cover sheet and questionnaire for vendors responding to a Request for Quotations (RFQ) from the Federal Bureau of Prisons (BOP) for Community Treatment Services (CTS). It outlines the required documentation and information bidders must submit.

• Cover Sheet: Requires the Name of Company and Authorized Negotiator. Bidders must check 'Yes' or 'No' for three statements:
  • Completed Business Management Questionnaire (See Page 2)
  • A copy of your Bank Notification Letter (See sample at Page 4)
  • Copies of your Client Notification Letters (See sample at Page 5)
• Business Management Questionnaire (Page 2-3): Collects detailed information on:
  • Work distribution (commercial vs. government contracts)
  • Details of the last three relevant contracts awarded (contract number, customer, contact person, type of work, amount, status)
  • Bank reference information
  • Total estimated amount of work to be completed by the firm
  • DUNS number (and Parent Company's DUNS if applicable)
  • A company contact person for questions.
• Sample Bank Notification Letter (Page 4): A template for vendors to provide to their bank, authorizing the bank to respond to inquiries from the BOP regarding the vendor's financial standing.
• Sample Client Notification Letter (Page 5): A template for vendors to provide to their clients, authorizing them to respond to inquiries from the BOP regarding the vendor's past performance.

This document is critical for bidders to understand the specific information and documentation required for their quotation submission. Completing the Business Management Questionnaire accurately and providing the requested notification letters are essential steps in the quotation process. The information gathered helps the BOP assess a vendor's business management capabilities, financial stability, and past performance.

Form / Attachment / Pricing Sheet

This document is a pricing chart for the opportunity. Bidders are instructed to complete this chart with their total quoted prices for the Base Period, Option Years, and a Potential Six-Month Extension.

• The chart includes columns for 'Year' and 'Total'.
• The 'Year' column lists: Base Period, Option Year 1, Option Year 2, Option Year 3, Option Year 4, Potential Six-Month Extension, and Total of All Years.
• Bidders must provide a total quoted price for each listed period.

This pricing chart is essential for bidders to submit their cost proposals. The pricing information provided here will be evaluated for price reasonableness and cost realism, and will be compared against the supplier's most favored customer pricing. Failure to complete this chart accurately may impact the evaluation of the bid.

Form / Attachment / Pricing Sheet

This document, titled "[FBOP Proposed Attestation]", serves as a vendor attestation related to Bureau of Prisons (BOP) Resource, Corrections, and Credit Reporting (RRC) contracts, specifically addressing Any Time Use (ATU) concerns. It requires vendors to affirm their security controls and data handling practices concerning Department of Justice (DOJ) information.

• Security Controls Affirmation: Vendors must affirm they have security controls to protect DOJ information during storage, transmission, processing, or display. This includes compliance with state licensure, SOC 2, ISO 27001, PCI, HIPAA, or other applicable certifications. Documentation of these certifications must be attached.
• Internal Controls: Vendors must affirm internal controls are in place to identify and remediate IT vulnerabilities.
• Data Location: DOJ data must be stored exclusively within the United States, and only US citizens can access it.
• Data Usage: DOJ information is to be used solely for contract performance and not divulged without prior written permission.
• Breach Reporting: Vendors must report actual or suspected breaches of DOJ Information within one hour of discovery (actual) or 24 hours (suspected). Specific reporting procedures and contacts are provided.
• Cooperation: Vendors agree to cooperate with DOJ inquiries and response actions, including providing access to facilities and systems.
• Costs: Vendors are responsible for all costs related to breach response activities.
• Vendor Information Questions: Sections A and B require vendors to answer specific questions regarding the types of data they will handle (e.g., PII, FTI, PHI) and their information security practices (e.g., MFA, encryption, patching, penetration testing).
• Data Owners: Section C outlines roles and responsibilities for Data Stewards.
• Vendor Signature: Section D requires a vendor representative to attest to the accuracy of the information and accept responsibility for protecting DOJ data.

This attestation is critical for bidders to understand the stringent data security and handling requirements imposed by the DOJ for this contract. Bidders must be prepared to meet these requirements, provide supporting documentation, and implement the outlined security measures and reporting protocols. Failure to comply could impact eligibility or contract performance.