Supply and delivery of printer toner cartridges in Rome, Italy.

SOL #: 191T7026Q0006Solicitation

Overview

Buyer

State

State, Department Of

U.S. EMBASSY ROME

WASHINGTON, DC, 20520, United States

Place of Performance

Rome, IT-RM, Italy

NAICS

Photographic Film (325992)

PSC

Office Supplies (7510)

Set Aside

No set aside specified

Original Source

https://sam.gov/opp/ae44ebcc391b40cda365cc56c624e153/view

Timeline

Posted

Jan 8, 2026

Last Updated

Feb 13, 2026

Submission Deadline

Feb 22, 2026, 11:00 PM

Qualification Details

Fit reasons

NAICS alignment with historical contract wins in similar service areas.
Scope strongly matches core technical capabilities and delivery model.

Risks

Past performance thresholds may require one additional teaming partner.
Potential clarification needed on staffing minimums before bid/no-bid.

Next steps

Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.

Quick Summary

The U.S. Embassy in Rome, Italy (Department of State) is soliciting proposals for the supply and delivery of genuine printer toner cartridges for its U.S. Tri-Mission facilities. This opportunity seeks to establish one or more Firm Fixed-Price Blanket Purchase Agreements (BPAs) with an estimated value of $180,000.00 over a one-year period. Proposals are due February 23, 2026, at 12:00 PM local time (Rome).

Scope of Work

The contractor will be responsible for providing new, unused, and genuine Original Equipment Manufacturer (OEM) printer toner cartridges for approximately 180 printers. Key requirements include maintaining adequate inventory, ensuring all toners are within the manufacturer's recommended shelf life, and delivering cartridges to the Embassy facility at Via Sallustiana, 49 Rome 00187 within 3 business days of order placement. Deliveries must occur Monday to Friday, between 08:00 and 17:00, with packages not exceeding 60cm (L) x 40cm (H) and properly labeled with Embassy order details.

Contract Details

Contract Type: Firm Fixed-Price Blanket Purchase Agreement (BPA).
Estimated Value: $180,000.00 (or local currency equivalent) over a one-year period.
Period of Performance: One year for the BPA.
Set-Aside: None specified.
Product/Service Code: 7510 (Office Supplies).

Eligibility & Submission

Offerors must be a Certified O.E.M. Partner and possess a shop and warehouse located within a two-hour drive from the Embassy compound.
SAM Registration: All contractors must be registered in the System for Award Management (SAM) database (https://www.sam.gov) prior to submitting an offer, including providing their UEI number.
Submission Deadline: February 23, 2026, at 12:00 PM (noon) local time (Rome).
Submission Method: Electronically to RomeGSO-Offers@state.gov. Emails should not exceed 25MB; multiple emails are permitted for larger submissions.
Required Documents: SF-1449, Attachment 1 (Pricing List), Section 5 (Representations and Certifications), additional information as required in Section 3, and proof of SAM Registration. Bidders should note that the provided pricing list (Attachment 1) shows zero values, indicating pricing will need to be submitted separately or clarified.

Evaluation

Award will be based on Technical Acceptability (including past performance and experience) and Responsibility Determination (compliance with FAR 9.1). The Government reserves the right to award based on initial offers without discussions.