Supply and delivery of printer toner cartridges in Rome, Italy.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding solicitation 191T7026Q0006.

• Cartridge Origin: The Embassy will only accept genuine original toner cartridges and will not accept Chinese-made cartridges of the same model and specifications.
• Subcontractors: Locally authorized subcontractors are acceptable, provided they submit all required documentation and the prime contractor is SAM-registered and handles all billing.
• OEM Certification: OEM certification held by a locally authorized subcontractor is acceptable.
• Delivery Locations: As per attachment 2 (Work Requirements), the only designated delivery address is Via Sallustiana, 49 Rome, Italy. Individual BPA calls will not involve multiple delivery locations within the Embassy compound; deliveries are expected to be consolidated per call to this single address.

These clarifications confirm specific requirements regarding product origin, subcontracting, and delivery logistics, which bidders should incorporate into their proposals.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for the supply and delivery of printer toner cartridges for the U.S. TriMission in Rome, Italy. The U.S. Government intends to award one or more Blanket Purchase Agreements (BPAs) to responsible companies submitting acceptable offers. Discussions may be held with companies in the competitive range if needed.

• Supply and delivery of printer toner cartridges.

• Specific requirements are detailed in Section 3 of the solicitation and on Standard Form 1449.

• Award of one or more Blanket Purchase Agreements (BPAs).

• Quotations must be submitted electronically to RomeGSO-Offers@state.gov.

• Deadline for submission: February 23rd, 2026, at 12:00 (noon) local time.

• Submission format: MS Office, PDF, or ZIP files.

• Maximum file size: 25MB per submission. Larger submissions must be split into multiple emails, each under 25MB.

• Evaluation will be based on acceptable offers, with potential for discussions.

• Offerors must be registered in the System for Award Management (SAM) database at https://www.sam.gov prior to offer submission. Failure to register may result in the offer being considered non-responsible.

• SF-1449

• Attachment 1, Pricing List

• Section 5 Representations and Certifications

• Additional information as required in Section 3

• Proof of SAM Registration

Solicitation / RFP / RFQ

This Request for Quotations (RFQ) seeks offers for the supply and delivery of genuine printer toner cartridges to the U.S. Tri-Mission in Rome, Italy. The requirement is for an average of 180 printers, with delivery to the Embassy compound within 3 business days of order receipt.

• Supply and delivery of genuine printer toner cartridges.

• Delivery within 3 business days of order receipt to the U.S. Embassy in Rome, Italy.

• Offerors must be a Certified O.E.M. (Original Equipment Manufacturer) Partner.

• Offeror's shop and warehouse must be located within a two-hour drive from the Embassy compound.

• Offerors must provide proof of SAM registration, including the UEI number.

• Offerors must possess necessary authorizations and licenses to operate in Italy.

• The contract will be a Firm Fixed Price Blanket Purchase Agreement (BPA).

• Estimated BPA value: $180,000.00 (or local currency equivalent) over a one-year period.

• No single purchase order under the BPA will exceed $10,000.00.

• Period of Performance: One (1) year for the BPA, with individual BPA Calls having their own performance periods within the BPA's timeframe.

• Quotations must be submitted electronically to RomeGSO-Offers@state.gov.

• Submission Deadline: February 23rd, 2026, by 12:00 (noon) local time.

• Offer size limit: 25MB per email; multiple emails are permitted if necessary.

• Evaluation Factors: Technical Acceptability (including past performance and experience) and Responsibility Determination (compliance with FAR 9.1).

• No specific set-aside is mentioned, but offerors must be registered in SAM.

• Attachments referenced include a Pricing List (Attachment 1) and Work Requirements (Attachment 2).

• The Government will not reimburse for Value Added Tax (VAT).

Form / Attachment / Pricing Sheet

This document is a pricing sheet for the Base Year of a contract. It details the CLINs (Contract Line Item Numbers), descriptions of services, unit prices in Euros, estimated quantities, and estimated total costs for each CLIN.

• CLINs: A list of 51 CLINs covering various services.
• Description of Service: Brief identifiers for each service (e.g., CF360A, CE255X).
• Unit Price in Euro: The cost per unit for each service. All listed unit prices are 0.0 Euros.
• Estimated Quantity: The number of units estimated for each CLIN.
• Estimated Total: The calculated total cost for each CLIN (Unit Price * Estimated Quantity). All estimated totals are 0.0 Euros.
• CLIN 051: Specifically lists "Shipping and Custom Fees (Delivered Duty Paid - DDP)" with a unit price of 0.0 Euros, quantity of 1, and an estimated total of 0.0 Euros.
• Total Estimated Amount for the Base Year: The sum of all CLINs from 001 to 051, which is 0.0 Euros.

This pricing sheet outlines the cost structure for the base year. Bidders should review the CLIN descriptions and estimated quantities to understand the scope of services. The provided unit prices and estimated totals are all zero, which may indicate that pricing is to be determined or will be submitted separately, or that this is a placeholder. Bidders must clarify how pricing should be submitted based on this structure.

Statement of Work (SOW) / Performance Work Statement (PWS)

To ensure the Rome US Embassy has a reliable and timely supply of genuine toner cartridges for its printers to maintain uninterrupted operations.

• Provide original toner cartridges as specified in Attachment 1 (Pricing List).

• Ensure all toners are new, unused, and within the manufacturer's recommended shelf life.

• Maintain adequate inventory to fulfill orders within the agreed lead time.

• Maintain a warehouse within a 2-hour drive from the Embassy.

• Deliver toner cartridges directly to the Embassy facility at Via Sallustiana, 49 Rome 00187.

• Deliveries must be made within 3 business days of order placement, Monday to Friday, between 08:00 and 17:00.

• Packages should not exceed 60cm (L) x 40cm (H).

• Packages must be labeled with the Embassy Order Number and Embassy Point of Contact.

• Prior to delivery, the contractor must communicate the courier company name and shipment tracking number to designated Embassy staff.

• Demonstrated experience in supplying office consumables.

• Certified Original Equipment Manufacturer (OEM) Partner.

• Ability to deliver to specified locations within the required timeframe.

• Compliance with all applicable safety and security protocols.

Form / Attachment / Pricing Sheet

This document is a Standard Form (SF) 1449, Solicitation/Contract/Order for Commercial Items. It is used to solicit bids and award contracts for commercial items and services.

• Solicitation Number: 191T7026Q0006
• Solicitation Issue Date: January 23, 2026
• Offer Due Date: February 23, 2026, at 12:00 PM local time.
• Point of Contact for Solicitation Information: Crystal D. Sheridan (Name), Alessandro Garofalo (Name), +390646742581385 (Phone).
• Issuing Office: American Embassy, Acquisitions Facility Management Office, Via Sallustiana 49, 00187 Rome, Italy.
• Method of Solicitation: Marked as RFP (Request for Proposal).
• Delivery/Administration: Delivery to American Embassy Rome, Financial Management Center. Administered by American Embassy Rome, Facility Management.
• Payment: Payment will be made by the American Embassy Rome, Financial Management Center.
• Contracting Officer: Name and title to be filled in.
• FAR Clauses: Incorporates by reference FAR 52.212-1 and 52.212-4. FAR 52.212-3 and 52.212-5 are attached. Addenda are attached.

This form outlines the critical dates, contact information, and submission requirements for the solicitation. Bidders must pay close attention to the Offer Due Date and the contact information for any inquiries. The form also indicates the solicitation type (RFP) and relevant FAR clauses that will govern the contract.