Supply and Delivery of Water Purification Systems

Amendment / Modification

This amendment updates the solicitation for the "Supply and Delivery of Water Purification Systems" (RFQ No. 19RP3826Q0035).

• Incoterm Change: The Incoterm has been changed from FOB Destination to Delivered Duty Paid (DDP).

• Delivery Location: Delivery is to be made to the JJLL Property Warehouse (AMENTUM) at P. Santos Ave., JUSMAG Compound, Camp General Emilio Aguinaldo, Quezon City, Manila, Philippines.

• Technical Specifications: Updates have been made to the instructions to offerors on Page 6, aligning with the DDP Incoterm.

• Block 7 of the Standard Form 18 (SF-18) has been updated.

• Page 4, Line Item 6 (Continuation to SF-18) now specifies Delivered Duty Paid (DDP).

• Page 6, Item No. 3 of the Technical Specifications has been updated.

• All other terms and conditions remain unchanged.

• The solicitation's original deadlines and requirements are still in effect unless otherwise specified by this amendment.

Amendment / Modification

• The deadline for submission of offers for solicitation 19RP3826Q0035 has been extended.

• The original deadline was February 20, 2026, at 2:00 PM.

• The new deadline is February 27, 2026, at 2:00 PM.

• The submission deadline for offers.

• The proposal submission deadline has been extended by one week.

Solicitation / RFP / RFQ

This document is a Request for Quotation (RFQ) for the Supply and Delivery of Water Purification Systems. The U.S. Embassy Manila is procuring these systems.

• Supply and delivery of Water Purification Systems, with complete specifications attached.

• Price offers must be firm-fixed price and VAT exempt.

• Products and Services must be in compliance with the NDAA (National Defense Authorization Act).

• Specific FAR/DOSAR clauses are incorporated by reference, including those related to Telecommunications and Video Surveillance Services or Equipment.

• The contract type is not explicitly stated, but it is a firm-fixed price quotation.

• Delivery is required by February 20, 2026.

• The estimated value is not stated, but actions over USD $30K require prospective vendors to be registered with SAM.

• Quotations are due by February 20, 2026, no later than 2:00 PM (Philippine local time).

• Offers must be submitted in English.

• Electronic submissions are acceptable via email to ManilaPurchasing@state.gov.

• Submission file format must be MS-Word, MS-Excel, or Adobe Acrobat (PDF).

• File size must not exceed 10MB; larger submissions must be sent in separate emails.

• Award will be made to responsible offerors in accordance with FAR 9.104-1.

• This RFQ is not a small business set-aside.

• U.S. firms are eligible for payment in U.S. dollars. Foreign firms will be paid in local currency.

• The issuance of a fully approved and signed purchase order will serve as confirmation.

• Payment will be made via Electronic Fund Transfer (EFT) within 30 days of receipt of the statement of account.

• Vendors must provide at least two (2) recent contracts for similar supply and delivery within the past three (3) years, including customer contact information, delivery timelines, and performance outcomes. Vendors without similar contracts must submit a written statement demonstrating capability.

• Defective or damaged items must be replaced within 7 calendar days of notification.

• The technical specifications are provided in an Excel file.

Form / Attachment / Pricing Sheet

This document provides the technical specifications and pricing structure for the "Supply and Delivery of Water Purification Systems" opportunity. Bidders must use this document to detail their proposed products and associated costs.

• Item 1: Water Purification System – Jerrycan Type (ICON LifeSaver Jerrycan, Part No. JGA102, or equivalent). Requires bidder to specify brand/model, part number, and confirm compliance with capacity and dimension requirements. Quantity: 40 EACH.
• Item 2: Water Purification System – Icon LifeSaver C1 Economy Variant (or equivalent). Requires bidder to specify brand/model, part number, and confirm compliance with purification capacity, reduction percentages, and physical specifications. Quantity: 4.0 EACH.
• Delivery Instructions:
  • All items must be delivered within 45 business days after Purchase Order (PO) receipt.
  • Offshore Vendors must use Delivered Duty Paid (DDP) Incoterm, including door-to-door shipping costs.
  • Domestic Vendors or those with items in the Philippines should provide standard delivery costs to the specified warehouse.
  • Shipping Cost to JJLL Property Warehouse (AMENTUM), P. Santos Ave., JUSMAG Compound, Camp General Emilio Aguinaldo, Quezon City, Manila, Philippines.
• Mandatory Requirements:
  • Confirm adherence to the 45-day delivery period.
  • Confirm adherence to replacing defective/damaged items within 7 calendar days of receipt.

Bidders must complete the highlighted fields (green and orange) in this document to provide their offer. This includes specifying the exact products, confirming compliance with technical specifications, entering unit prices and total costs (indicating currency), and detailing the delivery lead time and cost. Failure to complete these sections accurately may result in disqualification.

Solicitation / RFP / RFQ

This document is a pre-solicitation notice for the "Supply and Delivery of Water Purification Systems." The Embassy of the United States in the Philippines will launch the formal solicitation on SAM.gov when it is available. All responsible sources are invited to submit a quotation.

• The primary requirement is the supply and delivery of Water Purification Systems.

• The resultant contract will be a firm fixed price type contract.

• The Government may award the contract based on the initial offer without discussion.

• The solicitation is planned to be issued on or about late January 2026, with the proposal due date to be set forth in the solicitation.

• Electronic responses are allowed and should be submitted via email to ManilaPurchasing@state.gov.

• Submissions must be in MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf) format.

• File size must not exceed 10MB per file; larger submissions must be split into multiple emails, each with files less than 10MB.

• Contractors must be registered in the SAM (System for Award Management) Database prior to submitting an offer.

• The set-aside is N/A.

• Classification Code: H946 - OTHER QUALITY CONTROL, TESTING, AND INSPECTION- WATER PURIFICATION AND SEWAGE TREATMENT EQUIPMENT

• NAICS Code: 333310 - WATER PURIFICATION EQUIPMENT MANUFACTURING

• Place of Contract Performance: Manila, Philippines

• Vendors can add/remove themselves from the Interested Vendors List.