Supply, Delivery, Installation, and Removal of 102 sets of Dormitory Furniture

Amendment / Modification

This amendment, Amendment #1, modifies the original solicitation (FA568226Q8018) for the Supply, Delivery, Installation, and Removal of Dormitory Furniture.

• The primary change is to add a unit quantity to CLIN #10 (Fireproof Mattress).

• This change is detailed on Attachment 1 – Technical Specification 1427.

• CLIN #10 (Fireproof Mattress) within the solicitation's item list.

• Attachment 1 – Technical Specification 1427.

No changes to proposal deadlines, submission requirements, or evaluation factors are indicated by this amendment. Bidders should ensure their quotes reflect the updated quantity for CLIN #10.

Solicitation / RFP / RFQ

This document outlines the requirements for furnishing all labor, equipment, parts, and transportation for the supply, delivery, removal, and installation of new bedroom furniture for 102 rooms at Dorms Facilities, Bldg. 1427, Aviano Air Base, Italy. The work is to be performed during regular working hours, Monday-Friday, 7:30 AM to 5:00 PM.

• Removal and Disposal: Current furniture and packing waste must be removed and disposed of according to local laws and regulations.

• New Furniture Installation: Assembly and installation of new bedroom furniture, including:

  • Four Drawer Under Bed Storage Unit (with low profile wheels)
  • Three Drawer Chest
  • Three Shelf Bookcase (mounted to the chest)
  • Three Drawer Nightstand
  • One Drawer Desk (full-width drawer)
  • Two Position Chair (upholstered seat and back)
  • Slat Bed (on metal legs, with headboard)
  • Fireproof Mattress

• Materials: Furniture must be fabricated from hardwoods such as Oak, Beech, Ash, and Maple. Fiberboard, particleboard, medium density fiberboard, or hardboard (MDF) are not permitted. Exterior and interior surfaces must be solid hardwood or hardwood veneer. Framing materials must be solid hardwood. Joints must be strong and resist racking. Edges or borders require a minimum 2mm thick ABS plastic. Drawer handles must be metal. All materials must be free from defects.

• Color: Cherry

• Installation Services: Includes obtaining contractor passes, coordination for access, self-supported installation without modifications to walls or floors, and provision of all necessary tools and materials. Contractor must provide alternative lifting means if the public elevator is unavailable or unsuitable.

• Delivery & Installation Timeline: Total delivery and installation to be completed between 90-120 working days from receipt of order. Installation itself is to be completed within 6 weeks. Removal of old furniture and installation of new must occur on the same day.

• Warranty: Commercial Manufacturer Warranty terms must be submitted separately, detailing coverage, length, and return procedures.

• Period of Performance: Delivery and installation to be completed within 90-120 working days from receipt of order. Installation phase is 6 weeks.

• Measurements: All measurements must be verified by the contractor prior to building. Modifications to fit standard sizing are permissible but require user verification. Detailed drawings with dimensions and capacities must be submitted with the quotation.

• Tolerance: A tolerance of not greater than 1" / 2.5 cm is acceptable for dimensions to meet commercial product standards, provided functionality is not reduced.

• Not specified in this document.

• The contractor is responsible for all labor, equipment, parts, and transportation.

• The contractor must coordinate with a designated POC one week prior to starting dismantling works.

• Dorm Management will provide hard surface space for dumpster containers.

• Items will be delivered in sets for efficiency.

• Completion of each room will be verified with inspection.

Solicitation / RFP / RFQ

This document outlines the requirements for furnishing, delivering, removing, and installing new bedroom furniture for 102 rooms at Dorms Facilities, Bldg. 1427, Aviano Air Base, Italy. The work is to be performed during regular working hours, Monday-Friday, 7:30 AM to 5:00 PM.

• Removal and disposal of current furniture and packing waste, in accordance with local laws and regulations.

• Installation and assembly of new furniture, including:

  • Solid Hard Wood Four Drawer Under Bed Storage Unit with low profile wheels
  • Solid Hard Wood 3 Drawer Chest
  • Solid Hard Wood 3 Shelf Bookcase (mounted to 3 Drawer Chest)
  • Solid Hard Wood 3 Drawer Nightstand
  • Solid Hard Wood 1 Drawer Desk with Full-Width Drawer
  • Solid Hard Wood 2 Position Chair with Upholstered Seat and Back Fabric
  • Slat Bed on Metal Legs
  • Fireproof Mattress (Size 100x205 cm, 22 cm high)

• Materials must be solid hardwood (Oak, Beech, Ash, Maple). No fiberboard, particleboard, MDF, or plywood components are allowed. Exterior and interior surfaces must be solid hardwood or hardwood veneer. Joints must be strong and resist racking. ABS plastic edges (minimum 2mm thick) are required for wear resistance. Drawer handles must be metal.

• Furniture color is specified as Cherry.

• The contract period for delivery and installation is 90-120 working days from receipt of order, with installation to be completed within 6 weeks. Coordination with a designated POC is required one week prior to starting dismantling works.

• A Commercial Manufacturer Warranty must be submitted separately.

• Contractors must submit detailed drawings with their quotation, including dimensions and capacities.

• Measurements provided are current; contractors must verify all measurements with the user before submittal to ensure they are acceptable and do not reduce functionality.

• A tolerance of not greater than 1" / 2.5 cm is acceptable only to meet a company's commercial product already on market, provided functionality is not reduced.

• Not specified in this document.

• Installation services require obtaining a contractor's pass and potential escorting.

• Contractor must be self-supported for installation and equipment, without modifications to walls or floors.

• Contractor is responsible for all necessary tools and materials for download, upload, installation, and disposal.

• The facility has a public elevator, but contractors must provide alternative lifting means if needed to reach the European 2nd floor.

• Dorm Management will provide hard surface space for dumpster containers.

• Removal of old furniture and installation of new furniture must occur on the same day.

• Completion of each room will be verified with inspection.

Form / Attachment / Pricing Sheet

This document lists U.S. and Italian holidays and family days applicable to the Aviano Air Base. It specifies which holidays will impact normal working hours and require services to be coordinated outside of these hours, or for services to not be provided.

• Lists Italian holidays with their corresponding dates and names.
• Lists U.S. holidays with their corresponding dates and names.
• Lists "Family Days" with associated dates and their relation to U.S. holidays.
• Provides a note regarding how Saturday or Sunday holidays affect the observed U.S. holiday and delivery schedules.

This document is crucial for bidders to understand potential work hour limitations and service disruptions due to U.S. and Italian holidays. It informs scheduling, resource allocation, and the overall feasibility of performing work during specific periods, especially if the contract requires services outside of normal working hours or during these holidays.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services for the Supply, Delivery, Installation, and Removal of 102 sets of Dormitory Furniture at Building 1427, Aviano Air Base, Italy. This announcement constitutes the sole solicitation, and offers are being requested.

• Supply, delivery, installation, and removal of 102 sets of dormitory furniture.

• Work must be performed in accordance with Attachment 1 - Technical Specifications 1427.

• Removal and disposal of old furniture.

• Contract Type: Firm Fixed Price Purchase Order.

• Period of Performance/Delivery Date: 120 working days from award date.

• Invoicing Procedures: Via the Procurement Integrated Enterprise Environment (PIEE) system.

• Government Purchase Card: Not allowed.

• Quotes are due by 26 June 2026 at 10:00 hrs. Central European Time (CET).

• Questions are due by 24 June 2026 at 10:00 CET.

• A site visit is scheduled for 23 June 2026 at 10:00 CET (max two vendors per company).

• Quotes will be evaluated based on Technical Capability, Prior Experience, and Price.

• Offerors must acknowledge all solicitation terms, conditions, and amendments.

• Proof of System for Award Management (SAM) active registration is required.

• The technical part of the quotation shall not exceed 10 pages.

• Prior experience must include 2-4 projects completed within the last 3 years.

• Prices must be submitted in EURO (€) or US Dollar ($) with a conversion rate of 0.9303.

• Due to the overseas location, no set-aside for small business will be used.

• Attachment 1: Technical Specifications 1427

• Attachment 2: List of Italian and US Holidays

• Attachment 3: Price Schedule

Form / Attachment / Pricing Sheet

This document is a pricing schedule for the opportunity. Bidders should use this to provide their pricing for the listed CLINs (Contract Line Item Numbers).

• CLIN #: Identifies each specific item or service.
• Item Description: Details the product or service, including specifications (e.g., "Solid Hard Wood Four Drawer Under Bed Storage Unit").
• Unit of Issue: Specifies the unit for pricing (e.g., "Job," "Each").
• Estimated Quantity: The anticipated number of units required.
• Unit Price (EUR/USD): The price per unit in Euros and US Dollars.
• Total (EUR/USD): The total price for the CLIN (Unit Price x Estimated Quantity) in Euros and US Dollars.

This pricing schedule is critical for bidders to understand the specific items and quantities being procured and to formulate their price proposals. Bidders must complete the Unit Price and Total columns for each CLIN to submit a complete bid. Note that all Unit Prices and Totals are currently listed as 0.0, indicating that bidders are expected to fill in their proposed pricing.