Supply of pre-assembled household welcome kits in Rome, Italy.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, U.S. Embassy Rome, is soliciting proposals for the supply of pre-assembled household welcome kits for the U.S. TriMission in Rome, Italy. These kits, containing essential kitchen, bathroom, and bedroom items, are for apartments leased or owned by the Embassy. The opportunity seeks to procure up to 85 welcome kits for various family sizes. Proposals are due by February 5, 2026, at 12:00 PM local Rome time.
Scope of Work
This solicitation requires the supply of pre-assembled household welcome kits. Each kit must contain essential kitchen, bathroom, and bedroom items, with specific product specifications detailed in Attachment 2. Kits are required for family sizes of 2, 4, and 6 people, with quantities of 35, 35, and 15 kits respectively. Packaging must be in transparent plastic boxes, labeled with kit size, contents, and box numbering.
Contract Details
- Contract Type: Firm Fixed-Price Purchase Order.
- Payment: Made in local currency (Euro); VAT should not be included on invoices.
- Delivery: All kits must be delivered to U.S. Embassy Rome, Via Boncompagni 2, Rome, no later than April 15, 2026. Replenishment orders require delivery within 15-20 days.
- Estimated Quantity: Up to 85 welcome kits.
Submission & Evaluation
- Submission Deadline: February 5, 2026, by 12:00 PM (noon) local Rome time.
- Submission Method: Electronically to RomeGSO-Offers@state.gov. Email subject line must be "191T7026Q0005– Supply of pre-assembled household welcome kits in Rome, Italy. + Company Name". Emails should not exceed 25MB; multiple emails are permitted. Cloud storage links are not accepted.
- Required Documents: Completed Standard Form SF-18, Attachment 1 (Pricing List), Representations and Certifications, additional information as required in Section D of the solicitation, and proof of SAM Registration.
- Evaluation Criteria: Award will be made to the lowest priced, acceptable, responsible offeror, considering compliance with RFQ terms, technical information, and contractor responsibility (financial resources, performance ability, integrity, organization, equipment, facilities, and eligibility).
- Samples: Vendors must provide samples of selected items (Bath towel, Top single bed sheet, Stainless steel pot, Stainless steel frying pan) for quality evaluation by the quotation submission deadline. Pictures of all other items in the kits are also required.
Eligibility & Requirements
- SAM Registration: Offerors must be registered in the System for Award Management (SAM) database (https://www.sam.gov) prior to submitting an offer.
- Business Operations: Offerors must provide evidence of operating an established business with a permanent address and telephone.
- Warehouse: A warehouse located within a 2-hour drive of the Embassy compound is required.
- Authorization: Proof of authorization to do business in Italy (e.g., Italian Company Registration Report) is mandatory.
- Resources: Evidence of necessary personnel, equipment, and financial resources to fulfill the contract.
Key Contacts
- Primary: Crystal D Sheridan (SheridanCD@state.gov, +390646742581)
- Secondary: LUCA DESSI' (dessil@state.gov, +390646742608)