Supply of pre-assembled household welcome kits in Rome, Italy.
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, U.S. Embassy Rome, is soliciting proposals for the supply of pre-assembled household welcome kits for the U.S. TriMission in Rome, Italy. These kits will contain essential kitchen, bathroom, and bedroom items for up to 85 leased or owned apartments. The resultant agreement will be a firm fixed-price Purchase Order. Proposals are due February 5, 2026, at 12:00 PM local time.
Scope of Work
The contractor will supply pre-assembled household welcome kits, designed for families of 2, 4, and 6 people. The estimated quantity is up to 85 kits (35 for size 2, 35 for size 4, and 15 for size 6). Key requirements include:
- Packaging: Kits must be packed in transparent plastic boxes (preferably with wheels), clearly labeled with kit size, contents, and box numbering.
- Product Specifications: Detailed specifications are provided for mandatory and optional items, including materials (e.g., 100% cotton towels, stainless steel cookware), dimensions, and quality standards. Bidders must provide samples of selected items (bath towel, top single bed sheet, stainless steel pot, frying pan) and pictures of all other items for technical evaluation.
- Delivery: All kits must be delivered to U.S. Embassy Rome, Via Boncompagni 2, Rome, by April 15, 2026. Replenishment orders require delivery within 15-20 days.
Contract Details
- Type: Firm Fixed-Price Purchase Order.
- Payment: Will be made in local currency (Euro). VAT will not be reimbursed.
- Set-Aside: None specified. Open competition for responsible offerors.
- Place of Performance: Rome, Italy.
- Product Service Code: 7290 - Miscellaneous Household And Commercial Furnishings And Appliances.
Eligibility & Submission
- Eligibility: Offerors must be registered in the System for Award Management (SAM) at
https://www.sam.govprior to submitting an offer. Additionally, offerors must provide evidence of an established business, a warehouse located within a 2-hour drive of the Embassy compound, authorization to do business in Italy (e.g., Italian Company Registration Report), and the necessary personnel, equipment, and financial resources. - Submission: Electronic proposals must be sent to
RomeGSO-Offers@state.gov. The subject line must be: "191T7026Q0005– Supply of pre-assembled household welcome kits in Rome, Italy. + Company Name". - Deadline: February 5, 2026, by 12:00 PM (noon) local time.
- File Size: Emails with offers must not exceed 25MB. Multiple emails are permitted for larger submissions. Cloud storage, Dropbox, or Google Drive are not accepted.
- Required Documents: Completed Standard Form SF-18, Attachment 1 "Pricing List", Representations and Certifications, and additional information as required in Section D of the solicitation.
Evaluation
Award will be made to the lowest priced, acceptable, responsible offeror. Evaluation will consider compliance with RFQ terms, technical information (including samples and pictures), and contractor responsibility (financial resources, performance ability, integrity, organization, equipment, facilities, and eligibility). The Government may award based on initial offers without discussion.
Contacts
- Primary: Crystal D Sheridan (
SheridanCD@state.gov, 390646742581) - Secondary: LUCA DESSI' (
dessil@state.gov, 390646742608)