Sweeper and Scrubber Preventative Maintenance
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Navy, specifically the COMMANDING GENERAL at Marine Corps Base Camp Pendleton, CA, is seeking proposals for Sweeper and Scrubber Preventative Maintenance services. This Total Small Business Set-Aside opportunity is for a Firm Fixed-Price contract to maintain six Tennant sweepers and one Tennant scrubber. The goal is to reduce equipment downtime and extend their operational life. Quotes are due by May 27, 2026, at 3:00 PM UTC.
Scope of Work
This solicitation requires comprehensive preventative maintenance, diagnostic services, and "over and above" repairs for government-owned Tennant sweepers (models 186 and 6100) and a Tennant scrubber (model T7) located at Marine Corps Base Camp Pendleton, CA.
- Preventative Maintenance (PM): Quarterly service for each of the seven machines, totaling 28 PM inspections annually. This includes thorough inspection, operation of controls, checking/emptying hoppers, inspecting filters, belts, brushes, motors, and batteries, and replacing worn parts due to normal use.
- Diagnostic Trips: Up to three government-authorized diagnostic trips per year to identify repair needs and return equipment to operational status. Additional trips require Contracting Officer authorization.
- Over and Above Work: Repairs beyond standard PM, requiring advance written authorization from the Contracting Officer. This covers labor, transportation, tools, materials, and parts, and will be billed under specific Contract Line Item Numbers (CLINs). For "over and above" work exceeding $2,500.00 per part/material, quotations from three suppliers are required, and parts must be provided at contractor's cost without markup.
Performance Standards
- Invoices for services must be submitted within five (5) business days.
- Diagnostic trips must be scheduled within three (3) business days of notification.
- Repairs from diagnostic trips are to be completed within ten (10) business days, unless part lead time dictates otherwise.
- Over and above repairs are to be completed within thirty (30) days of contract modification, unless part lead time dictates otherwise.
- All services must be accomplished via a detailed service ticket.
Contract & Timeline
- Contract Type: Firm Fixed Price (FFP)
- Period of Performance: Includes options to extend the term, with a total duration not to exceed 7 years.
- Set-Aside: Total Small Business Set-Aside (FAR 19.5)
- NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance) with a size standard of $12.5 million.
- Quote Due Date: May 27, 2026, at 3:00 PM UTC (as amended).
- Published Date: May 21, 2026.
Submission & Evaluation
- Submission Method: Quotes must be submitted via email to Annie Berg (annie.berg@usmc.mil) and Nina Kanoa (nina.kanoa@usmc.mil). Email transmissions larger than 35MB should be split into multiple emails, with attachments limited to 2MB. Mailed, faxed, CD/external media, and hand-carried submissions will not be accepted.
- Evaluation Factors: Offers will be evaluated based on Technical Capability and Price. The Government may award based on initial quotes but reserves the right to conduct discussions.
Additional Notes
Offerors must be registered in the System for Award Management (SAM). The Technical Point of Contact (TPOC) is Mr. Steve Elggren (Steven.elggren@usmc.mil, 760 725-3172). The Contracting Officer is the sole authority for contract changes. Work hours are Monday through Friday, 7:30 am to 4:30 pm, unless otherwise arranged.