Temporary AC for B185
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force is soliciting proposals for the lease of a temporary 40-ton Air Conditioning (AC) unit for Building 185 (B185) at Robins Air Force Base, GA. This unit will support the Conformal Fuel Tank (CFT) shop. This is an UNRESTRICTED acquisition. Proposals are due March 13, 2026, at 12:00 PM EST.
Scope of Work
The contractor shall provide all labor, materials, transportation, and oversight for the lease, installation, and uninstallation of a 40-ton AC unit. Key operational requirements include maintaining 70°F (+/- 5°F) temperature, 50% relative humidity, and utilizing 100% outside air with approximately 16,000 CFM airflow. The unit must be 460 Volt/3 Phase/60 Hertz.
Services include:
- Delivery and installation within two weeks of contract award.
- A 7-month lease period (April 1, 2026, to October 31, 2026).
- Dispatching an HVAC technician within one hour for maintenance.
- Replacing the unit within 24 hours if unrepairable.
- One preventative maintenance visit during the rental period.
- Uninstallation and pick-up of the unit.
Contract Details
- Contract Type: Solicitation (Firm Fixed Price for most items).
- Set-Aside: UNRESTRICTED.
- Product Service Code: W041 (Lease Or Rental Of Equipment: Refrigeration, Air Conditioning, And Air Circulating Equipment).
- NAICS Code: 532490 (Other Commercial and Industrial Machinery and Equipment Rental and Leasing), with a $40,000,000.00 size standard.
- Period of Performance: April 1, 2026, to October 31, 2026.
- Place of Performance: Building 185, Robins Air Force Base, Warner Robins, GA 31098.
- Payment: Via Wide Area WorkFlow (WAWF) / PIEE.
Submission & Evaluation
- Offer Due Date: March 13, 2026, at 12:00 PM EST.
- Evaluation: Lowest Price, Technically Acceptable (LPTA).
- Mandatory Site Visit: Monday, March 16, 2026, at 12:00 PM EST at Robins AFB. Intent to attend must be registered by March 9, 2026, 12:00 PM EST. Attendees must bring identification and vehicle documents.
Special Requirements & Deliverables
Contractors must comply with various requirements, including:
- Providing a Program Manager within five calendar days of award.
- Completing mandatory Environmental Management System (EMS) Awareness Training and ISO 50001 Energy Management System (EnMS) Training for all personnel.
- Establishing an acceptable safety program and submitting a Contractor's Safety Plan (CDRL A003) within 10 working days after award.
- Following mishap notification procedures and submitting Accident/Incident Reports (CDRL A004).
- Submitting Status Reports for EMS (CDRL A001) and EnMS (CDRL A002).
- Adhering to Government security regulations and Operations Security (OPSEC). No security clearance is required.
Contact Information
- Primary Point of Contact: Elizabeth Haines, elizabeth.haines.2@us.af.mil, 7303267477.
- Secondary Point of Contact: Taylor Walker, taylor.walker.10@us.af.mil, 7303278055.