Temporary AC for B185

Other / Unclassified

This document is a notice for interested parties to attend a site visit concerning a Temporary Air Conditioning Lease for Building 185 (B185) at Robins Air Force Base, GA.

• Site Visit Date and Time: Tuesday, 10 March 2026, starting at 9:00 AM EST. The visit will be two hours long, with the first hour for site walking and the second for discussions.
• Confirmation of Attendance: Interested parties must confirm their intent to attend by providing full names, email addresses, and phone numbers to the Government Point of Contact (POC) no later than 12:00 PM EST on 9 March 2026.
• Government POC: Michael Kelley (Michael.Kelley.70@us.af.mil, 478-222-4721).
• Visitor Requirements: All visitors must arrive at the Robins Air Force Base Visitor's Center no later than 8:30 AM EST on 10 March 2026. Visitors must bring their driver's license, proof of vehicle registration, and proof of vehicle insurance.
• Costs: All costs associated with the site visit are the responsibility of the interested party; the government will not pay any associated costs.
• Attachments: A Draft Performance Work Statement (PWS) for this requirement is attached.
• Q&A: Questions and answers arising from the site visit will be posted prior to or along with the release of the RFQ/RFP.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items to be delivered by the contractor under a contract. It outlines the requirements for a "Status Report" related to "Temporary AC for B185" and the "Environmental Management System - EMS."

• Contract Line Item Number (CLIN): 0002
• System/Item: Temporary AC for B185
• Data Item Number: A001
• Title: Status Report
• Subtitle: Environmental Management System - EMS
• Contract Reference: PWS Para. 4.12.3
• Requiring Office: 78th CEG
• Frequency: As Required (ASREQ)
• First Submission: As Required (ASREQ)
• Subsequent Submissions: See Block 16
• Remarks: All contractor personnel working on Robins AFB must complete initial EMS Awareness Training provided by the Air Force. The Prime Contractor is responsible for ensuring all subcontractors, vendors, and employees complete this training before starting work on Robins AFB. Notification of training completion must be sent to the Robins AFB Contracting Officer (CO) and the Contract Surveillance Management Office (CSMO) POCs. Failure to provide documentation of EMS Training may result in contract termination.
• Government POCs: Lists primary and alternate POCs for various functions (Govt POC, WAWF, Contracting Buyer, Contracting PCO).

This CDRL highlights a critical compliance requirement for personnel working on Robins AFB: mandatory EMS Awareness Training. Bidders should note that failure to document completion of this training for all personnel could lead to contract termination. It also provides contact information for government personnel involved in the contract.

Performance Work Statement (PWS)

To provide a temporary 40-ton Air Conditioner (AC) unit lease for Building 185 (B185) at Robins Air Force Base (AFB), GA, to support the Conformal Fuel Tank (CFT) shop.

• Lease of a 40-ton AC unit with specific operational requirements:

  • Maintain 70°F (+/- 5°F) temperature.
  • Maintain 50% relative humidity (RH).
  • Utilize 100% outside air.
  • Airflow: approximately 16,000 CFM at 2.0 inches of water column (wc).
  • Electrical: 460 Volt/ 3 Phase/ 60 Hertz (Hz).

• Contractor must provide all necessary labor, materials, transportation (drop-off and pick-up), safety accessories, ductwork, cabling, electrical whips, and equipment for installation and disassembly (e.g., forklift, strapping, skid).

• Dispatch a HVAC technician within one (1) hour of notification for maintenance.

• Replace the unit with a fully operational substitute within 24 hours if unable to repair.

• Perform one preventative maintenance visit halfway through the rental period.

• AC unit must meet specified temperature, humidity, airflow, and electrical requirements.

• Maintenance response time: within 1 hour.

• Unit replacement time: within 24 hours.

• Delivery and installation: within two (2) weeks after contract award.

• Place of Performance: Building 185 (B185), Robins Air Force Base, GA.

• Contractor work hours: normally 8:00 am to 4:00 pm EST, Sunday through Saturday, with potential government adjustments and 48-hour notice.

• Site visit opportunity for potential contractors (not required for award).

• Contractor shall provide a Program Manager as a single point of contact within five (5) calendar days of award.

• Compliance with Government Security Regulations (32 CFR Part 117, DAFI 31-101), Operations Security (OPSEC), and contractor identification requirements.

• No security clearance is required.

• Contractor personnel must complete Environmental Management System (EMS) Awareness Training and ISO 50001 – Energy Management System (EnMS) Training.

• Contractor must establish and maintain an acceptable safety program in accordance with OSHA and submit a Safety Plan within 10 calendar days of award.

• Mishap notification procedures must be followed.

• Adherence to Agency Affirmative Procurement Program for EPA-designated and USDA-designated products.

• Government will provide breaker box capacity and make facility modifications.

• Payment requests and receiving reports submitted via PIEE/WAWF.

Other / Unclassified

This document is a notice announcing a mandatory site visit for the Temporary Air Conditioning Lease for Building 185 (B185) at Robins Air Force Base, GA. It outlines the procedures for interested parties to attend the site visit, including how to register intent, contact information for the Government Point of Contact (POC), and the specific date and time for the visit.

• Site Visit Date & Time: Monday, 16 March 2026, 12:00 PM EST (2-hour duration).
• Registration Deadline: Intent to attend must be communicated by 9 March 2026, 12:00 pm EST.
• Visitor Requirements: Attendees must provide full names, email, and phone numbers. On the day of the visit, bring driver's license, vehicle registration, and insurance (or rental agreement).
• Arrival Time: All visitors must be at the Robins Air Force Base Visitor’s Center no later than 11:30 AM EST on 16 March 2026.
• Costs: All costs associated with attending the site visit are at the interested party's expense.
• Associated Documents: A Draft Performance Work Statement (PWS) is attached, along with the address for the Visitor's Center.
• Q&A: Questions arising from the site visit will be posted prior to or with the release of the RFQ/RFP.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies data items required from the contractor. It details the 'Status Report' for the 'Temporary AC for B185' system, specifically related to the 'Energy Management System - EnMS' (Item A002).

• Data Item Title: Status Report (A002)
• System/Item: Temporary AC for B185
• Subtitle: Energy Management System - EnMS
• Contract Reference: PWS Para. 4.13.2
• Frequency: ASREQ (As Required)
• Submission: As Required, with the first submission due by a date specified in Block 16.
• Remarks: All contractors are subject to Energy Management System (EnMS) requirements due to WR-ALC being ISO 500001 certified. Contractors must complete initial EnMS training provided by the Air Force prior to beginning work on Robins AFB. Full details are in the PD/PWS.
• Points of Contact: Lists various government POCs for Energy Assurance, Primary Govt POC, Alternate Govt POC, WAWF Primary/Alternate, Contracting Buyer, and Contracting PCO.

This CDRL highlights a mandatory requirement for contractors to submit a Status Report related to the Energy Management System (EnMS). It emphasizes the need for all personnel to complete EnMS training and adhere to certification guidelines, as detailed in the Performance Work Statement (PWS). Bidders should note the specific points of contact provided for the Energy Office and contracting personnel.

Solicitation / RFP / RFQ

This solicitation (FA857126Q0050) is for temporary air conditioning (AC) services for Building 185. The North American Industry Classification Standard (NAICS) code is 532490, with a size standard of $40,000,000.00.

• Installation of Air Conditioning Unit

• Temporary Air Conditioner Lease for Building 185 (7 Months)

• Uninstallation of Air Conditioning Unit

• Contract Data Requirements List (CDRL) items including Status Reports, Contractor's Safety Plan, and Accident/Incident Reports.

• Performance Work Statement (PWS) dated February 13, 2026.

• The contract type is not explicitly stated, but pricing arrangements are Firm Fixed Price for most items.

• Period of Performance: April 1, 2026, to October 31, 2026.

• Offer Due Date: March 13, 2026, at 12:00 PM.

• Evaluation will be based on lowest price, technically acceptable.

• Payment will be made via Wide Area WorkFlow (WAWF).

• This acquisition is currently UNRESTRICTED. No specific set-aside is indicated.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, 52.212-4, and 52.212-5 by reference.

• DFARS clauses are also incorporated by reference and in full text, including those related to cybersecurity and payment reporting.

• A Site Visit Notice is attached, dated March 3, 2026.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the Contractor's Safety Plan as a data item required under the contract. It outlines the requirements for submitting this plan.

• Data Item Number: A003
• Title: Contractor's Safety Plan
• Subtitle: Safety Plan
• Contract Reference: PWS Para. 4.14.1
• Submission Requirements:
  • Draft submission is required within 10 working days after contract award to 402mxw.se.wf@us.af.mil.
  • Government has 5 working days for review and feedback.
  • If no changes are noted or the government does not reply within 5 working days, the draft is considered final.
  • Submit Appendix C (supplied by the Government), annotating any parts not applicable to the work.
  • Final copies are due 10 working days after Government acceptance of the draft.
• Key Personnel & Offices: Lists Government POCs for various aspects (Primary Govt POC, Alternate Govt POC, WAWF Primary/Alternate, Contracting Buyer, Contracting PCO) and the Requiring Office (WR-ALC/SE - Safety Office).

This CDRL details the specific deliverable requirement for a Contractor's Safety Plan. Bidders need to understand the submission timeline, review process, and the need to include and annotate Appendix C to prepare their proposals accurately and ensure compliance with contract requirements.

Form / Attachment / Pricing Sheet

This document is a Contract Data Requirements List (CDRL) that specifies the "Accident/Incident Report" (Data Item No. A004) as a deliverable for Contract Line Item Number 0002, related to "Temporary AC for B185". It outlines the requirements for reporting accidents or incidents involving damage to government property or employee injuries.

• Data Item Title: Accident/Incident Report
• Authority: DI-SAFT-81563 NOT 2/T
• Contract Reference: PWS Para. 4.15
• Requiring Office: WR-ALC/SE (Safety Office)
• Frequency: As Required (ASREQ)
• Reporting Requirements: The contractor must notify the Robins AFB Safety Office telephonically within four (4) hours of an incident. A follow-up electronic notification must be sent within three calendar days to the Government Representative, PCO, and CSMO Representative. Information not available at the initial notification must be provided within 20 calendar days.
• Required Information: The report must include contract details, date/time/location of incident, narrative, cause, estimated cost, impound authority, involved equipment/personnel, and corrective actions.
• Distribution: Specific addressees and distribution methods are detailed in Block 16, including primary and alternate Government POCs, WAWF POCs, and Contracting Buyer/PCO.

This CDRL highlights a critical reporting requirement for any contractor working on the "Temporary AC for B185" system. Bidders should understand the detailed procedures and timelines for reporting accidents and incidents, as failure to comply could have contractual implications. The document specifies contact information for various government representatives involved in the reporting process.