Tents for IDR 2026
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy Buenos Aires (Department of State) is soliciting proposals for Tents for the Independence Day Reception (IDR 2026) in Buenos Aires, Argentina. This is an Unrestricted opportunity for a Firm Fixed-Price contract. Proposals are due April 22, 2026, at 14:00 Argentina local time.
Scope of Work
The requirement is for the provision and installation of various tents, including a main marquee, general access tunnels, VIP entrance tunnels, check-in tents, kitchen support tents, a stage, dance flooring, heating systems, and power generators. Specific requirements include fire-retardant fabric, leveling of floors, connections to the main building, emergency exits, and adherence to strict safety and environmental preservation protocols due to the cultural heritage site location (Bosch Palace). Detailed specifications for dimensions, materials, and installation/removal timelines are provided in the solicitation. Tents need to be ready one week in advance of the event, with a typical lead time for tent construction of one month.
Contract Details
- Type: Firm Fixed-Price contract.
- Set-Aside: Unrestricted (no specific set-aside).
- Place of Performance: Buenos Aires, Argentina.
- Product Service Code: R706 (Logistics Support Services).
Submission & Evaluation
- Response Due: April 22, 2026, at 14:00 hours (Argentina local time).
- Submission Method: Electronic submissions via email to BNS-Procurement@state.gov. Offers must be in English and should not exceed 30 MB per email (split into multiple emails if necessary).
- Required Documents: Offerors must submit SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information as required in Section 3, and proof of SAM registration.
- Eligibility: All responsible sources may submit a quotation. Offerors must be registered in the System for Award Management (SAM) database prior to proposal submission.
- Evaluation: Award will be based on the lowest priced, acceptable, responsible offer. The Government reserves the right to award without discussions and to reject proposals that are unreasonably low or high in price.
Additional Notes
A pre-quotation conference is planned, with the date to be announced in the solicitation. A pre-construction meeting will be held after contract selection. Offerors must provide evidence of prior experience and business establishment. Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate line item.