Tents for IDR 2026

Amendment / Modification

• The deadline for receiving quotations has been extended.

• The new deadline is April 22nd at 14:00 hours Argentina local time.

• The original deadline of April 20th has been superseded.

• The proposal submission deadline has been extended to April 22nd.

Questions & Answers / Clarifications

This document provides responses to vendor inquiries regarding Solicitation for Tent services for Independence Day Reception, RFQ No.: 19AR2026Q0013. The U.S. Embassy Buenos Aires conducted a site visit and a pre-proposal conference, with two firms participating.

• Tent Size and Quantity: Bidders are directed to Section 1 of the solicitation for details on tent size, measurement, and quantities.
• Bid Due Date: The bid is due on April 22nd at 14:00 Argentina local time.
• Tent Delivery Date: Tents need to be ready one week in advance of the event. The typical lead time for tent construction is one month.

This Q&A document clarifies specific details related to the solicitation, including where to find tent specifications and confirms the bid due date and delivery requirements.

Solicitation / RFP / RFQ

This Request for Quotations (RFQ) seeks proposals for tents to be used for the Independence Day Reception. The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price.

• Provision and installation of various tents, including a main marquee, general access tunnels, VIP entrance tunnels, check-in tents, kitchen support tents, a stage, dance flooring, heating systems, and power generators.

• Specific requirements include fire-retardant fabric, leveling of floors, connections to the main building, emergency exits, and adherence to strict safety and environmental preservation protocols due to the cultural heritage site location (Bosch Palace).

• Detailed specifications for each item are provided, including dimensions, materials, and installation/removal timelines.

• The contract will be a firm-fixed-price contract.

• Period of performance is not explicitly stated but is tied to the event date.

• Quotations are due by Monday, April 20, 2026, at 14:00 hours (local time).

• Proposals must be in English.

• Submissions must be electronic to BNS-Procurement@state.gov in MS-Word, MS-Excel, or Adobe Acrobat (PDF) format.

• File size must not exceed 30MB; larger submissions must be split into multiple emails.

• Evaluation will be based on the lowest priced, acceptable, responsible offer.

• The government reserves the right to reject proposals that are unreasonably low or high in price.

• Offerors must submit SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information as required in Section 3, and proof of SAM registration.

• Offerors must be registered in the System for Award Management (SAM) database prior to proposal submission.

• The acquisition is listed as "UNRESTRICTED" with no specific set-aside indicated on the SF-1449.

• A pre-construction meeting will be held after contract selection.

• Offerors must provide evidence of prior experience and business establishment.

• Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate line item.