TINKER AFB MAC BOA WWYK260003 REPAIR ROOF, ELECT, HVAC & RESTROOMS B#4019

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the WWYK260003 Pre Bid RFI, clarifying various aspects of the project scope, requirements, and submission details.

• Design Responsibility: The government confirms that provided drawings are for reference only, and the contractor is fully responsible for all design, engineering, site investigations, and ensuring the final product meets all applicable codes and functional requirements. Any discrepancies found are the contractor's responsibility.
• Record Drawings: All final as-built/record drawings must be submitted in native, fully editable AutoCAD (.dwg) format, adhering to Tri-Services A/E/C CADD Standard Release 6.0, and not solely as PDFs or non-editable formats.
• Roof Repair Scope: The roof repair scope includes leak inspection, patching with matching material, and underside insulation/liner replacement as detailed in specific drawing notes. It does not explicitly include full roof system replacement or additional structural upgrades unless specified.
• Hazardous Materials: It is confirmed that no asbestos or lead-based paint is present in the existing roof, insulation, ductwork, or restroom finishes. The contractor is not responsible for testing, abatement, or disposal of these materials.
• Site Work: All site work, including parking lot restriping, sidewalk, and trench drain, is included in the lump-sum price. No additional costs will be allowed for utility relocations or conflicts discovered during field verification.
• Warranties: A written warranty letter covering the entire project scope is required. Warranty tags and spare parts data are to be submitted prior to Final Inspection, while the warranty letter itself can be submitted after the final inspection.

This Q&A document clarifies key requirements and responsibilities, which may impact how bidders prepare their proposals and understand the full scope of work. Bidders should ensure their proposals reflect these clarifications, particularly regarding design responsibility, drawing submission formats, and the exact scope of work for various components.

Form / Attachment / Pricing Sheet

This document contains "As Built" drawings for the "Construct CLSS Warehouse" project at Tinker Air Force Base, Oklahoma (Project No: DO#5250, WWYK 003500).

The drawings include site plans, electrical plans, power plans, fire protection plans, and mechanical plans. They detail the layout and installation of various utilities and systems, including:

• Water service and distribution
• Electrical power and lighting
• Gas service and piping
• Fire sprinkler systems
• HVAC components

These "As Built" drawings provide a record of the actual construction and installation of the CLSS Warehouse. Bidders responding to related opportunities should review these drawings to understand the existing infrastructure, site conditions, and installed systems. This information is crucial for assessing the scope of work, identifying potential challenges, and preparing accurate proposals for any future construction, renovation, or maintenance activities at this facility.

Solicitation / RFP / RFQ

This solicitation is for the "REPAIR ROOF, ELECT, HVAC & RESTROOMS" project at Building B4019, Tinker AFB, Oklahoma. The estimated magnitude of this project is between $1,000,000 and $5,000,000.00. This is an "Order Proposal Request" and is only available to current MAC BOA holders.

• Furnishing all design/engineering services, materials, labor, plant, tools, transportation, equipment, testing services, quality control, and incidentals required to accomplish the renovation of B4019.

• Contract type is not explicitly stated but implied to be a construction order.

• Performance period: Must begin within 10 calendar days and complete within 265 calendar days after notice to proceed.

• Performance and Payment Bonds are required.

• Proposals are due by 02:00 PM local time on June 17, 2026.

• Offers must be valid for at least 120 calendar days after the due date.

• Evaluation factors are detailed in Section M, including Technical (Lowest Priced Technically Acceptable - LPTA) and Price.

• This opportunity is set aside 100% for Small Business.

• NAICS Code: 236220

• Size Standard: USD 45,000,000.00 Annual receipts

• Amendment 0001 was issued on June 08, 2026.

• The solicitation includes numerous FAR and DFARS clauses covering various aspects of construction, payment, and administration.

• Section J lists attachments including Statement of Work (SOW), Wage Determination, Drawings, and Submittal Register.

Other / Unclassified

This document is a sign-in sheet for a site visit related to project WWYK260003, which involves REPAIR ROOF, ELECT, HVAC & RESTROOMS in Building B4019.

This document lists attendees from various organizations who participated in the site visit. It includes their names, contact information (phone and email), and organization. It also provides instructions for submitting questions in writing to AFSC/PZIOC via email by May 28, 2026, and clarifies that oral explanations during the site visit are not binding and do not change the solicitation or specifications. This information is relevant for bidders to understand who attended the site visit and the official channels for submitting questions and clarifications.

Other / Unclassified

This document is a satellite image displaying a map with a highlighted route. The route appears to indicate directions to a specific location, possibly related to a site visit or delivery. Key landmarks visible include "Maurader Gate (Outbound Only)", "Mishak Cemetery", and "Hope Gate". Several buildings labeled with "Bldg" numbers and street names like "SE 59th St", "Patrol Rd", and "S Douglas Blvd" are also depicted.

This map is relevant to bidders as it visually guides them to a specific entry point or location associated with the opportunity. It clarifies access routes and points of interest, which could be crucial for site visits, deliveries, or understanding the physical context of the work.

Form / Attachment / Pricing Sheet

This Excel spreadsheet, titled 'EAL List', is an attachment for the construction project WWYK #260003, "REPAIR ROOF, ELECT, HVAC & RESTROOMS, B4019". It is intended to collect information for personnel requiring base access.

The document provides columns for the following information required for personnel needing base access:

• Proper Name (Last, First MI)
• Driver's License number with state of issue, or State ID if no license
• Social Security Number (9 Digits)
• Date of Birth (YYYYMMMDD)

Bidders must complete this form for any personnel who will require base access to perform work on the project. This is a critical step for ensuring personnel can access the work site and comply with base access requirements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) details the requirements for furnishing all design/engineering services, materials, labor, and equipment necessary to accomplish the renovation of Building B4019 at Tinker Air Force Base, Oklahoma. The goal is to provide a complete, fully operating, and functioning system or systems ready for Government use.

• Furnish all design/engineering services, materials, labor, plant, tools, transportation, equipment, testing services, quality control, and incidentals for the renovation of B4019.

• Perform a site investigation to verify existing conditions; obtain additional as-built drawings if necessary.

• Identify and provide all necessary logistical, architectural, and structural work elements.

• Assemblies, framework, fixtures, or apparatus not explicitly identified in drawings or SOW must be provided by the Contractor.

• Information provided by the Government regarding existing/new construction is approximate and must be field verified by the Contractor.

• Quality control shall be executed in accordance with specification section 01 45 00.00 10.

• Contractor shall establish an inspection system to monitor task execution, identify and correct deficiencies, and prevent recurrence.

• Maintain records of all required inspections and corrective actions.

• Mishap reporting to the Contracting Officer (CO) and Contracting Officer's Representative (COR) is required for all mishaps, accidents, incidents, injuries, illnesses, or property damage.

• The work is to be performed at Tinker Air Force Base, Oklahoma.

• Construction shall generally take place during normal duty hours (0700 – 1600 Monday-Friday), with utility outages as an exception. Work outside normal duty hours for schedule adherence will be at no additional cost to the Government.

• Contractor Personnel: Must have current/valid licenses and certifications. Personnel must be easily recognized as Contractor employees (e.g., distinctive clothing, badges).

• Key Personnel: Project Manager (PM) with minimum 10 years experience, Design Project Manager (licensed in OK, 10 years experience), Quality Control Manager (QCM), Site Safety and Health Officer (SSHO), and Project Superintendent (5 years experience) are required. Resumes for key personnel are due within 5 days after Notice to Proceed (NTP).

• Subcontractors: Firms performing design must be authorized for engineering/architectural services. All subcontractors must be licensed in their specialty.

• Badges: AFMC Form 387 required for access to Tinker AFB. All personnel must be badged prior to commencing work.

• Health and Safety: Adherence to Commander's Statement of Safety Intent, OSHA VPP, EM 385-1-1, and other relevant safety regulations is mandatory. Emergency evacuation procedures must be followed.

• Environmental: Compliance with bioenvironmental regulations, including HAZCOM, ventilation, welding, noise levels, and confined space entry.

• Design/Engineering: Contractor is responsible for preparing a complete design, including Preliminary (35%), Intermediate (65%), Pre-Final (95%), and Final (100%) design submissions, adhering to specified codes and standards (IBC, IEBC, NFPA, UFC, etc.).

• Documentation: Strict adherence to file naming conventions and submission requirements for drawings, specifications, reports, and submittals.

• Schedule: Submit a baseline design/construction schedule within 10 days of NTP. Updates required monthly.

• Affirmative Procurement: Likely utilization of EPA-designated, USDA-biobased, Energy Star, and FEMP Low Standby Power products.

• Recovered Materials Determination Form (RMDF): Contractor shall update the draft RMDF provided as an attachment.

• Government Furnished Property: None included in this Order.

• Staging/Storage: Limit to immediate construction site; additional areas require request. Storage between delivery and installation is recommended but not guaranteed.

• 'Or Equal' Clause: Specific manufacturers/models indicate design intent and minimum standards; substitutions must be clearly identified and proven to meet or exceed criteria.

Forms / Attachments / Pricing Sheets

This document contains architectural drawings for the "Repair Roof, Elect, HVAC & Restrooms, B4019" project at Tinker Air Force Base. It includes general notes, a vicinity map, an aerial image with utilities, an architectural demolition plan, and an architectural new work plan.

• General Notes: Provides project overview, construction standards, and contractor responsibilities.
• Vicinity Map: Shows the project location (Building 4019) within Tinker AFB.
• Aerial Image: Depicts the building and surrounding utilities.
• Demolition Plan: Outlines areas and elements to be removed or modified.
• New Work Plan: Details new installations, repairs, and finishes for the roof, electrical, HVAC, and restrooms.

These drawings are critical for bidders to understand the scope of work, existing conditions, and the specific requirements for repairs and new installations. They detail the demolition needed and the proposed new construction, including materials, finishes, and site improvements. Bidders must use these drawings to accurately estimate costs and develop their proposals.

Solicitation / RFP / RFQ

This solicitation is for the "REPAIR ROOF, ELECTRICAL, HVAC & RESTROOMS" project at building B4019, Tinker AFB, Oklahoma. The work involves furnishing all design/engineering services, materials, labor, plant, tools, transportation, equipment, testing services, quality control, and incidentals required for the renovation. The estimated magnitude of this project is between $1,000,000 and $5,000,000.00.

• Renovation of building B4019, including roof, electrical, HVAC, and restrooms.

• All design/engineering services, materials, labor, and equipment necessary for completion.

• Contract type: Firm Fixed Price.

• Period of Performance: Within 10 calendar days after award, notice to proceed, and completion within 265 calendar days.

• Estimated Magnitude: $1,000,000 - $5,000,000.00.

• Offers are due by 02:00 PM local time on 08 June 2026.

• Proposals will be evaluated using a Lowest Priced Technically Acceptable (LPTA) source selection procedure.

• Evaluation criteria include technical acceptability, price, and compliance with all terms and conditions.

• Offerors must submit proposals that meet all OPR requirements, including terms and conditions, representations, certifications, and the Statement of Work.

• This solicitation is exclusively available to current MAC BOA holders.

• It is a 100% Small Business Set-Aside.

• NAICS Code: 236220 (Commercial and Institutional Building Construction).

• Size Standard: USD 45,000,000.00 Annual receipts.

• The solicitation includes numerous FAR and DFARS clauses covering various aspects of the contract, including payment, administration, inspection, and special requirements.

• Attachments include Statement of Work (SOW), Wage Determination, Drawings, and Submittal Register.

Form / Attachment / Pricing Sheet

This document is a Submittal Register that lists all required submittals from the contractor for the "Tinker AFB General Requirements Specification (Div 00-01)" for the "WWYK260003 REPAIR ROOF, ELECT, HVAC & RESTROOMS" project at B4019.

• Submittal Description: Details the specific item to be submitted (e.g., Preconstruction Submittals, Certificates, Product Data, Closeout Submittals).
• Specification Section: References the relevant section in the project specifications.
• Paragraph #: Indicates the specific paragraph within the specification that mandates the submittal.
• Classification: Denotes whether the submittal is for Government (G), Architect/Engineer (A/E), Contractor (C), or Required (R) review.
• Contractor Action: Outlines the contractor's responsibilities regarding the submittal.
• Approving Authority: Specifies the entity responsible for approving the submittal.
• Dates: Columns for tracking submission and approval dates.
• Remarks: Provides additional instructions or context for specific submittals.

This register is crucial for bidders to understand the full scope of documentation and information they are required to provide throughout the project lifecycle. It outlines the types of submittals, their corresponding specification references, and the review process, enabling accurate proposal preparation and project execution planning.

Other / Unclassified

This document is a General Decision Number (GDN) for wage rates applicable to building construction projects in Oklahoma County, Oklahoma. It provides prevailing wage rates and fringe benefits for various construction trades, including bricklayers, carpenters, electricians, ironworkers, plumbers, roofers, sheet metal workers, and laborers. The document specifies different rates based on trade, experience, and specific tasks (e.g., "Form Work Only," "Low Voltage Wiring Only"). It also includes details on paid holidays and vacation pay for elevator mechanics.

This document is crucial for bidders on construction projects subject to the Davis-Bacon Act in Oklahoma County. It establishes the minimum wage rates that must be paid to laborers and mechanics employed on the project. Bidders must review these rates to accurately estimate labor costs and ensure compliance with federal regulations. The document also references Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), which may impose additional requirements on contractors. It outlines the process for appealing wage determinations and provides contact information for the Department of Labor's Wage and Hour Division.