Trapper Creek Dorm Asbestos and Mold Remediation and Reconstruction

Questions & Answers / Clarifications

This document provides responses from the USDA Forest Service (FS) to questions submitted by potential bidders regarding an unspecified project.

• Bonding Requirement: For awards under $150,000, an irrevocable letter of credit or certificate of deposit will suffice. For awards exceeding $150,000, a bid bond and performance/payment bonds will be required per FAR Part 28.
• Project Valuation Range: The estimated magnitude is between $25,000 and $100,000.
• Office/Lodging Space: No office or lodging space will be provided for the contractor.
• Pricing Validity: Contractor pricing should be valid for 90 days (solicitation will be amended to reflect this change, addressing a bidder's concern about the original 180-day request).
• Furniture/Personal Items: The government will remove all furniture and personal items prior to the contractor's work.
• Photos: Only photos included in the drawing package are available; no additional photos of work areas will be provided.
• Period of Performance: The period of performance is 90 days after Notice to Proceed.
• Liquidated Damages: There are no liquidated damages specified.
• Mechanical Equipment Testing: Mechanical equipment will require testing after re-installation.
• Equipment Storage: Removed mechanical equipment can be stored on-site.
• Phasing: Phasing will occur, with one entire building being worked on at a time. Students will be shuffled between dorms to allow for this.
• Equipment Downtime: Mechanical equipment can be offline for the duration of work in a building but must be brought back online to allow student relocation before work moves to another building.
• Site Visit: Another site visit is not possible.
• Equipment List: There is no equipment list available; all current equipment is functioning.

This document clarifies key aspects of the solicitation, including pricing validity, available contractor support (or lack thereof), performance timelines, and phasing requirements. Bidders should note the amendment to the pricing validity period and the specific phasing approach for the project.

Amendment / Modification

• This amendment (0001) provides the Government's responses to Offeror questions.

• Attachment 5, "Government Responses to Questions," is incorporated into the solicitation.

• Contractors are advised that their submitted pricing should be valid for 90 days.

• Attachment 5 is incorporated.

• No explicit changes to proposal deadlines or submission rules are mentioned, but bidders should review the incorporated "Government Responses to Questions" for any impact on their proposals.

Solicitation / RFP / RFQ

This document is a solicitation for Trapper Creek Dorm Asbestos and Mold Remediation and Reconstruction. The government intends to award a single Firm-Fixed Price Purchase Order.

• Asbestos Remediation for Buildings 10, 11, and 12 Mechanical/Storage Rooms.

• Mold Remediation and Reconstruction for Building 11.

• The solicitation references several attachments for detailed requirements:

  • Attachment 1: Statement of Work
  • Attachment 2: Plans
  • Attachment 3: Schedule of Items
  • Attachment 4: Wage Determination

• Anticipated Award Type: Firm-Fixed Price Purchase Order.

• Period of Performance: Not explicitly stated, but offers must be held firm for 180 calendar days.

• Evaluation Criteria: Lowest Price Technically Acceptable (LPTA).

• Factors: Technical Approach (Project Schedule), Demonstrated Prior Experience, and Price Schedule.

• Technical Acceptability: Proposals must meet all requirements to be rated "Acceptable"; "Unacceptable" proposals are ineligible for award.

• Past Performance: Will be evaluated as "Acceptable" or "Unacceptable" based on contractor's ability to meet contract requirements.

• Pricing: Must be submitted in Attachment 3 - Schedule of Items (Excel format) and be consistent with the technical proposal.

• Submission Deadline: Offers are due by 12 March 2026, 1700 EST.

• Proposal Format: Must include a Plans/Technical Proposal and a Business/Price Proposal, submitted electronically.

• Offerors must have an ACTIVE account in the System for Award Management (SAM.gov) at the time proposals are due.

• Various FAR clauses related to small business concerns, HUBZone, and other set-asides are listed, indicating potential eligibility considerations.

• A pre-bid conference (site visit) is scheduled for Tuesday, February 24th.

• Questions are due by March 4th, 2026, at 1700 EST.

• The solicitation incorporates numerous FAR clauses by reference; full text is available upon request or electronically.

• Delivery is required before the Notice to Proceed (NTP) will be issued. Early deliveries are accepted.

• Shipping Address: 5139 West Fork Road, Darby, MT 59829.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements for multi-building remediation and reconstruction at the Trapper Creek Job Corps Center.

• Asbestos Remediation and Reconstruction: Removal and abatement of asbestos tiles (approx. 600 sq ft) in mechanical and storage rooms of buildings 10, 11, 12, and 13. This includes the removal and reinstallation of mechanical equipment, and installation of new resilient vinyl sheet flooring (approx. 600 sq ft) with approved adhesives and transitions.

• Mold Remediation and Reconstruction: Abatement and cleaning of mold-affected areas in walls, on the floor, and in the crawlspace of building 11 (dorm 2). This includes installing, finishing, and painting new gypsum board (approx. 100 sq ft) and installing new carpet tiles (approx. 100 sq ft).

• Adhesives used must have a VOC content limit per 40 CFR 59 Subpart D – EPA Method 24.

• Substrate preparation must follow manufacturer requirements.

• All work must comply with applicable OSHA, EPA, and DOT federal, state, and local regulations.

• Asbestos-containing debris must be disposed of in a permitted landfill.

• Location: Trapper Creek Job Corps Civilian Conservation Center, 5139 West Fork Road, Darby, MT 59829.

• Work Hours: 8:00 AM - 4:00 PM, Monday through Friday.

• Contractors must verify measurements before submitting proposals.

• Contractors are responsible for all labor, materials, equipment, utilities, and licenses.

• Smoking is prohibited within buildings and within 25 feet of entrances.

• Fraternization with students is not permitted.

• All work must be coordinated with the Center Point of Contact or Contracting Officer Representative (COR).

• Workers must sign in and out daily at the Administrative Office and obtain a visitor pass.

• Construction operations must be confined to the immediate work area and not disturb other parts of the site.

• Driveways, parking areas, and entrances must be kept clear.

• Submittals include Product Data for carpet, luxury vinyl tile, cove base, adhesive, and moldings, and manufacturer warranty.

Form / Attachment / Pricing Sheet

This document provides site plans and floor plans for the Trapper Creek Civilian Conservation Center (CCC) in Darby, Montana. It includes a vicinity map, an existing site plan detailing buildings and structures, and detailed floor plans for Men's Dormitories (Buildings 10, 11, 12) and Women's Dormitory (Building 13). It also includes photographic documentation of typical mechanical and storage rooms within these dormitories.

• Vicinity Map: Shows the general location of Trapper Creek CCC relative to surrounding areas.
• Existing Site Plan: Lists and locates various buildings and structures on the CCC campus, color-coded by function (Administration, Cafeteria, Dormitory, Education, Medical/Dental, Recreation, Storage).
• Dormitory Floor Plans (Buildings 10, 11, 12, 13): Illustrate the layout of student housing, including bedrooms, study areas, lounges, restrooms, kitchenettes, laundry facilities, mechanical rooms, and offices. Specific areas are highlighted for planned work, such as the removal of old carpet and asbestos tiles, and mold remediation.
• Photographic Documentation: Shows interior views of mechanical and storage rooms, illustrating existing conditions.

This document is crucial for bidders to understand the physical layout and current state of the facilities at the Trapper Creek CCC. It provides essential context for any potential construction, renovation, or maintenance work, particularly concerning the dormitories. Bidders can identify the scope of work related to specific buildings, understand the types of spaces involved (e.g., mechanical rooms, living quarters), and note areas designated for renovation or repair, such as carpet and asbestos tile removal and mold remediation.

Form / Attachment / Pricing Sheet

This document, "Attachment 3 - Schedule of Items.xlsx", provides a detailed breakdown of the items and associated costs for the TRAPPER CREEK MULTI-BUILDING REMEDIATION AND RECONSTRUCTION opportunity.

• Item Number: Unique identifier for each line item.
• Description: Details the specific work to be performed, including asbestos remediation for Buildings 10, 11, 12, and their mechanical/storage rooms, as well as mold remediation and reconstruction for Building 11.
• Unit: Specifies the unit of measure (e.g., Lump Sum).
• Quantity: Indicates the number of units required.
• Unit Price: The cost per unit.
• Total: The total cost for each item.
• Total Base Items: The sum of costs for all base items.

This schedule is crucial for bidders to understand the scope of work and to prepare their pricing proposals. It outlines the specific remediation and reconstruction tasks and serves as the basis for cost estimation and submission.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for building construction projects in Montana, specifically for Ravalli and Sanders Counties. It provides prevailing wage rates and fringe benefits for various construction trades. Bidders on federal construction projects in this area must adhere to these wage rates as mandated by the Davis-Bacon Act.

• Geographic Area: Ravalli and Sanders Counties, Montana.
• Construction Type: Building construction projects (excluding single-family homes and apartments up to 4 stories).
• Effective Dates: Wage rates are updated periodically, with dates ranging from 2024 to 2026.
• Trades Covered: Includes rates for various trades such as Heat and Frost Insulator, Boilermaker, Bricklayer, Carpenter, Electrician, Elevator Mechanic, Power Equipment Operator, Ironworker, Laborer, Pipefitter, Plumber, Sheet Metal Worker, Cement Mason/Concrete Finisher, Painter, Roofer, and Truck Driver.
• Zone Definitions: Hourly rates may vary based on the distance from specified county courthouses to the job site, with different zones applying different surcharges.
• Paid Sick Leave: Executive Order 13706 regarding paid sick leave for federal contractors is applicable.
• Minimum Wage: Executive Order 13658 minimum wage requirements are also noted.

This document is critical for any bidder planning to respond to federal construction opportunities in the specified counties. It establishes the minimum wage and fringe benefit rates that must be paid to laborers and mechanics employed on the project. Failure to comply with these wage determinations can lead to contract violations and penalties. Bidders must ensure their proposed labor costs accurately reflect these prevailing rates.