Trash and Recycling Collection Services

Questions & Answers / Clarifications

This document provides responses to questions submitted by prospective offerors regarding Solicitation 19ET1026Q0001 for Trash and Recycling Collection Services, as well as clarifications from a pre-quotation conference.

• Material Separation: The Embassy is responsible for the separation of metal, plastic, and hazardous materials.
• DBA Insurance: Staff DBA insurance is purchased through an approved provider, with details available via a link in the solicitation package. This involves obtaining quotations and selecting a compliant vendor.
• Bin Replacement: While trash bins are currently acceptable, the contractor will be responsible for their replacement when needed in the future.
• Scope of Services (Page 5): Confirms that the contractor shall supply appropriate bins, replace broken bins as needed, and clean bins (interior and exterior) as needed.
• Recycling Services (Page 6): Confirms that the contractor shall supply bins, pallets, or proper collection containment for recycled waste, and shall deep clean each bin as needed.

This amendment incorporates the answers to questions and clarifications, ensuring offerors have a complete understanding of the requirements. All other terms and conditions of the original solicitation remain unchanged.

Solicitation / RFP / RFQ

This Request for Quotations (RFQ) seeks trash and recycling collection services for the U.S. Embassy compound and warehouse. The U.S. Government intends to award a contract or purchase order to the responsible company submitting the lowest priced, acceptable offer.

• Provide refuse and recycling collection services from the Embassy compound and warehouse three (3) times per week.

• Supply appropriate bins, replace broken bins, and clean bins as needed.

• Provide commercial trash collection vehicles and drivers.

• Schedule pick-ups during normal building hours (Mon-Thu 07:30-16:00, Fri 07:30-11:00), excluding holidays.

• Provide monthly and annual reports on the number of collections and receipts demonstrating proper disposal.

• Adhere to rigid safety measures.

• Collect trash, refuse, and recycling materials from the Embassy Compound three (3) times per week.

• Load trash and refuse from the trash enclosure area.

• For warehouse compound services, collect and properly recycle cardboard (all types) and shredded paper.

• Provide bins, pallets, or other containment for recycled waste.

• Deep clean bins as needed.

• Contract Type: Firm Fixed Price IDIQ (Indefinite Delivery, Indefinite Quantity).

• Period of Performance: One-year base period with four one-year options.

• Estimated Value: Not explicitly stated, but pricing is requested for a base year and four option years.

• Pre-Quotation Conference: February 19, 2026, at 10:00 a.m. Addis Ababa time at the U.S. Embassy, Addis Ababa. RSVP by February 17, 2026.

• Quotation Due Date: March 03, 2026, at 10:00 a.m. Addis Ababa time.

• Submission Method: Electronically to addiscontract@state.gov in two separate folders: financial and technical.

• Format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf).

• File Size: Must not exceed 30MB per file; multiple files/emails allowed if necessary.

• Evaluation: Award will be made to the lowest priced, acceptable, responsible offeror. Evaluation will consider technical information, contractor responsibility (including financial resources, past performance, integrity, organization, experience, skills, equipment, and eligibility), and price.

• Offerors must be registered in the System for Award Management (SAM) database prior to proposal submission.

• No specific set-aside is mentioned; it appears to be an unrestricted acquisition.

• Offerors must complete SF-1449, Section 1 (Pricing), Section 5 (Representations and Certifications), and provide additional information as required in Section 3.

• Defense Base Act (DBA) insurance premium costs must be included.

• Value Added Tax (VAT) is not included in CLIN rates and will be priced as a separate line item.

Solicitation / RFP / RFQ

This document is a combined synopsis/solicitation for commercial services to provide trash and recycling collection services for the U.S. Embassy Addis Ababa compound and warehouse. This announcement serves as the sole solicitation; no separate written solicitation will be issued.

• Scheduled weekly pickup of general waste and recyclables from designated collection points.

• Provision and maintenance of collection bins.

• Proper disposal at authorized facilities in accordance with local regulations.

• Emergency/unscheduled pickup within 24 hours upon request.

• Compliance with local municipal regulations, environmental laws, and health/safety standards.

• Monthly service reports detailing quantities, pickups, issues, and corrective actions.

• Annual recycling summary.

• Personnel must be identifiable and trained in safe handling.

• Contractor to furnish vehicles, labor, containers, PPE, and supplies.

• Government to furnish collection points and site access.

• Service Level: No more than one customer complaint per month.

• Response time to COR notifications within 24 hours.

• Contract Type: IDIQ with Firm-Fixed-Price.

• Award Type: Single award.

• Period of Performance: 12-month base period, with four 12-month option periods.

• Offers are due by March 03, 2026, at 10:00 a.m. Addis Ababa time.

• Questions are due by February 23, 2026, at 10:00 a.m. Addis Ababa time.

• A pre-proposal conference will be held on February 19, 2026, at 10:00 a.m. Addis Ababa time. Registration is required by February 17, 2026, at 2:00 p.m. Addis Ababa time.

• Evaluation Criteria: Award will be made to the lowest-priced, technically acceptable offeror.

• Submission Method: Electronically to addiscontract@state.gov.

• This acquisition is Unrestricted - Full and Open.

• Applicable FAR clauses include 52.212-1, 52.212-3, 52.212-4, and 52.212-5.

• Defense Base Act (DBA) insurance premium costs are reimbursable.

• Other charges like bank transfer fees and taxes will not be reimbursed.