Travel Management Services

Solicitation / RFP / RFQ

This Request for Quotations (RFQ) solicits proposals for Travel Management Services for the U.S. Embassy Seoul. The government intends to award a contract to the responsible company submitting an acceptable quotation at the lowest price. Award will be based on initial quotations, with potential for discussions if needed.

The contractor shall provide comprehensive travel management services, including:

• Reservations, issuance, and delivery of tickets for air, rail, bus, ferry, and steamship carriers.

• Reservations for lodging accommodations and commercial automobile rentals.

• Detailed traveler itineraries.

• Use of a Global Distribution System (GDS) compliant reservation system for air reservations.

• Management information and billing reports.

• Automated reconciliation of travel charges.

• Support for seminars, meetings, and workshops.

• Information pamphlets for government travelers.

• Travel services for personal deviations and assistance for U.S. citizens returning to the U.S.

• Arrangement of necessary accommodations for individuals with disabilities.

• Contract Type: Requirement contract.

• Period of Performance: One-year base period with three one-year options to renew.

• Estimated Value: Not explicitly stated, but a contract maximum of W428,400,000.00 (Korean Won) is mentioned.

• Guarantee Minimum: One Million Korean Won (W1,000,000).

• Pre-quotation Conference: May 19, 2026, at 2:00 PM Korea Standard Time (hybrid format).

• Questions Due: May 22, 2026, by 5:00 PM Korea Standard Time via email to SeoulProposals@state.gov.

• Quotations Due: June 12, 2026, at 5:00 PM Korea Standard Time.

• Submission Method: Electronic submission only via email to SeoulProposals@state.gov.

• Proposal Format: MS-Word, MS-Excel, or Adobe Acrobat (PDF). File size not to exceed 30MB per email.

• Submission Components:

  • Price Offer (SF1449, Section 1 Pricing, Section 5 Representations and Certifications, Proof of SAM Registration).
  • Technical Offer (Additional information as required in Section 3).

• Evaluation Criteria: Award will be made to the quoter with the lowest transaction fees, determined by multiplying offered transaction fees by estimated requirements. Quoter acceptability will be assessed based on compliance with RFQ terms, and responsibility will be analyzed based on FAR 9.1 requirements.

• No specific set-aside is mentioned in the initial solicitation document.

• Offers shall be valid for up to three months from the offer due date.

• Value Added Tax (VAT) is not applicable due to the Embassy's tax exemption.

• U.S. firms are eligible for payment in U.S. dollars; foreign firms will be paid in Korean Won.

Solicitation / RFP / RFQ

This is a pre-solicitation notice for Travel Management Services for the U.S. Embassy in Seoul, Korea. The government is procuring services to manage all aspects of travel for personnel.

• Furnish managerial, administrative, and direct labor personnel.

• Accomplish all travel management services as required by the contract.

• Contract type: Indefinite Delivery, Indefinite Quantity (I.D.I.Q.).

• Period of Performance: One base period with two one-year option periods, at the Government's option.

• Estimated Value: Not specified.

• The solicitation is not yet ready for issue but will be launched on SAM.gov.

• No paper copies will be mailed.

• Electronic responses are allowed.

• Submission format: MS-Word 2007/2010, MS-Excel 2007/2010, or Adobe Acrobat (pdf).

• File size limit: 30MB per email; multiple emails allowed if necessary.

• A pre-quotation conference is planned; details will be in the solicitation.

• The Government may award the contract based on the initial offer without discussions.

• All responsible sources may submit an offer.

• Offerors must be registered in the System for Award Management (SAM) database prior to submitting an offer.

• This opportunity is subject to FAR 52.229-12 - Tax on Certain Foreign Procurements.

• The solicitation will be issued in due course.