Tree Thinning and Piling Services, Oregon Caves NM

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended to gather feedback from references regarding a contractor's performance on previous projects. Bidders are to complete Sections A and B, and then transmit the questionnaire to a designated reference who will complete Sections C and D. The completed questionnaire is to be returned to the Contracting Officer.

• Contractor Information: Fields for company name, address, UEI, and Point of Contact.
• Contract Information: Details about the past project, including title, contract number, type, price, award/completion dates, period of performance, project location, and client/owner.
• Scope of Work Description: A brief description of the work performed under the referenced contract.
• Reference Information: Fields for the reference's name, title, organization, phone, and email.
• Evaluation Criteria: Definitions for performance ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) across several areas: Quality, Schedule (& Time Management), Cost Control, Management, Small Business Subcontracting (& Labor Standards), and Regulatory Compliance.
• Return Instructions: Specifies the deadline (May 14, 2026, 3:00 PM PDT) and the contact person (Phaedra Fuller, Contracting Officer) for returning the completed questionnaire.

This questionnaire is crucial for potential bidders as it outlines the specific criteria the government will use to evaluate past performance. Bidders should ensure they provide accurate information for their references and understand how their past performance will be assessed. The ratings and comments provided by references directly impact the evaluation of a bidder's ability to successfully perform on the current opportunity.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for tree thinning and piling services for the National Park Service at Oregon Caves National Monument. The acquisition is set aside for small businesses.

• Tree thinning and piling services.

• Full description of services is detailed in Attachment 4, Statement of Work.

• Quoters must refer to all other attachments for the complete solicitation package.

• Instructions for completing the SF-1449 RFQ form and quote submission are in Attachment 1, Terms Provisions Clauses.

• Period of Performance: July 16, 2026, to September 30, 2026.

• Delivery Date: September 30, 2026.

• The resulting purchase order is exempt from state sales tax.

• Bidders must use the Price Schedule in Solicitation Attachment no. 4, titled "Forms and Provisions to Return with Quote," to enter their quoted price. Do not use line item 19 on the SF-1449 for pricing.

• Key deadlines and submission instructions are detailed in Attachment 1, Terms Provisions Clauses.

• This acquisition is 100% set aside for Small Business.

• NAICS Code: 115310 (Timber Tract and Related Services), with a size standard of $11.5 million.

• Refer to Attachment 4 for the Statement of Work.

• Refer to Attachment 1 for Terms Provisions Clauses and RFQ form instructions.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for Tree Thinning & Piling services at Oregon Caves National Monument (ORCA). It is a 100% total small business set-aside, and the resulting contract will be firm-fixed-price. Past performance will be considered in determining responsibility.

• Tree thinning and piling services.

• A site-specific safety and health plan must be prepared and implemented.

• Compliance with all applicable federal, state, and local safety and occupational health laws and regulations.

• The NAICS code is 115310, Support Activities for Forestry.

• The small business size standard is $11.5M.

• The anticipated timeframe for the work is to start between July 16th-20th, 2026, and complete all work by September 30th, 2026. Work cannot begin before July 16, 2026, due to birding breeding season.

• Quotations must be submitted electronically via email to Phaedra_Fuller@ios.doi.gov by 3pm PDT on May 14, 2026.

• Preferred file format is Adobe PDF.

• Quotations must include:

  • Standard Form 1449 (completed blocks 12, 17, 23, 24, 30a, b, & c), including SAM.gov EUI number.
  • Acknowledgment of amendments.
  • Attachment 4: Forms and Provisions (including Price Schedule, Quoter's Proposed Team, Relevant Experience, Key Personnel Qualifications).
  • Technical Approach (written narrative, max 5 pages).
  • Proposed Schedule (indicating start date, end date, and major elements of work).
  • Optional Small Business Re-representation (if applicable).
  • Past Performance references (can use Attachment 5).

• Evaluation will be based on Price, Technical Approach, Relevant Experience, Key Personnel, Schedule, and Past Performance.

• This solicitation is a 100% total small business set-aside.

• The document lists numerous FAR and DIAR clauses incorporated by reference and by full text, including those related to liability insurance, authorities and delegations, and electronic invoicing via the Invoice Processing Platform (IPP).

• Attachment 1: Terms, Provisions, and Clauses (14 pages)

• Attachment 2: DOL Service Wage Rate 1977-0079 for Josephine County, OR (3 pages)

• Attachment 3: Statement of Work (17 pages)

• Attachment 4: Forms and Provisions to Return with Quote (7 pages)

• Attachment 5: Optional Past Performance Form (2 pages)

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" for the state of Oregon, specifically for contracts related to Forestry and Logging Services. It provides the minimum wage rates and fringe benefits that must be paid to various occupational classifications employed on covered federal contracts.

• Occupational Listings: Details specific job titles (e.g., Brush/Precommercial Thinner, Forestry Equipment Operator, Tree Planter) with corresponding minimum hourly wage rates.
• Fringe Benefits: Outlines required benefits such as Health & Welfare ($5.55/hour or $222.00/week) and Paid Sick Leave (EO 13706 rate of $5.09/hour or $203.60/week).
• Vacation & Holidays: Specifies paid vacation (2 weeks after 1 year, 3 weeks after 10 years) and a minimum of eleven paid holidays per year.
• Uniform Allowance: Details requirements for providing uniforms and reimbursement for cleaning costs ($3.35/week).
• Conformance Process: Explains the procedure for establishing wage rates for classifications not explicitly listed in the determination, requiring a Standard Form 1444 (SF-1444).

Bidders must use this wage determination to accurately calculate labor costs for their proposals. Failure to comply with these minimum wage and benefit requirements can lead to non-compliance. The listed rates and benefits are mandatory for employees performing work under a contract covered by this determination.

Statement of Work (SOW) / Performance Work Statement (PWS)

To reduce fuel load and alter fuel arrangements within the Oregon Caves National Monument & Preserve boundaries by mechanically cutting and piling small diameter conifers. This aims to reduce wildland fire intensity around key areas like the Headquarters, Historical District, and Cave Creek Campground, thereby lessening the risk of catastrophic wildland fires to structures.

• Mechanically cut and pile small diameter (< 8 inches DBH) live conifers and dead trees (< 13 inches DBH).

• Prune remaining trees and remove ladder fuels.

• Buck up dead and down material on-site down to 1" in diameter.

• Work must protect park visitors, rare plants, archaeological sites, monument infrastructure, preserve wildlife habitat, and minimize aesthetic impacts.

• Contractor to provide all labor, equipment, materials, supplies, and services, including mobilization.

• Motorized equipment is limited to hand-held and hand-carried items.

• Future pile burning is not part of this contract.

• Thin trees over 12 inches DBH to 8 inches DBH; leave live trees over 8 inches DBH.

• Limb live and dead branches on leave trees 6-8 feet above ground, maintaining at least 50% of the live crown.

• Leave a minimum of one tree every 15 feet, prioritizing Yew, Ponderosa Pine, and Douglas Fir.

• Cut and pile ladder fuels (brush > 1 ft tall and trees up to 8 inches DBH) at least 7 feet beyond remaining trees.

• Flush cut all stumps within 3 inches of the ground.

• Cut snags < 13 inches DBH; leave snags > 13 inches DBH.

• Cut and pile down material < 13 inches in diameter.

• Piles to be conical, 4-6' high and 4-6' wide, capped with polyethylene plastic, and located at least 15' from live trees.

• Cut materials must be piled within 20 days of being cut.

• Period of performance begins no earlier than 7/16/26.

• Anticipated on-site start date: 7/16/26 - 7/20/26.

• Work completion deadline: 9/30/26.

• Work to be conducted within park boundaries, approximately 208 acres spread along Highway 46 and the Historical District.

• Work hours: Daylight hours, Monday through Friday. No work on Saturdays, Sundays, or federal holidays without COR approval.

• Contractor must furnish all equipment and personnel, including chainsaws, tools, and PPE.

• Government will not provide any property.

• Contractor must use Avenza mapping app for designated areas.

• Excluded areas (e.g., rare plant habitat, archaeological sites) will be flagged and must be protected.

• Contractor responsible for traffic control where cutting impacts the roadway.

• Contractor must provide polyethylene plastic for pile capping.

• Employees must have current arboricultural industry certifications.

• Minimum of 2 employees as safety spotters per tree topping/falling procedure.

• All operations must comply with ANSI Z133.1-2006 Tree Care Safety Standards and federal OSHA regulations.

• No weapons allowed.

• Strict garbage and food residue storage to prevent bear attraction.

• Contractor responsible for cleanup of spills and environmental contamination.

• Equipment must be cleaned prior to arrival to prevent introduction of invasive species.

• No drones or UAVs authorized.

• Must use biobased and recycled products where feasible.

• Contractor responsible for all travel, lodging, and meal expenditures.

Form / Attachment / Pricing Sheet

This document is a collection of forms and pricing schedules that bidders must complete and return with their quotes. It includes sections for the Price Schedule, Quoter's Proposed Team, List of Relevant Experience & Past Performance References, Key Personnel Qualifications, Technical Approach, and Small Business Program Rerepresentation.

• Price Schedule: Requires bidders to provide lump sum pricing for specific line items, including Tree Thinning and Hand Piling, based on the Statement of Work (Attachment 3). Failure to price may render the quote ineligible.
• Quoter's Proposed Team: Asks for details on self-performance versus subcontractor usage, including subcontractor names and assigned trades.
• Relevant Experience & Past Performance: Requires listing similar projects, contract details, and past performance references.
• Key Personnel Qualifications: Requires detailing the experience and qualifications of key personnel.
• Technical Approach: Requires a written narrative (limited to 5 pages) describing the approach to schedule execution for tree thinning and piling work.
• Small Business Program Rerepresentation: An optional section for representing small business status if not already updated in SAM.gov.
• Buy American Act Certificate: A required form.

Bidders must complete all relevant sections of this document accurately to ensure their quote is considered eligible and properly evaluated. It directly impacts pricing, team composition, demonstrated experience, technical approach, and compliance with federal acquisition regulations.