F--Tree Thinning and Piling Services, Oregon Caves NM

Amendment / Modification

This amendment (0002) to solicitation 140P8426Q0017 makes the following changes:

• Organized Site Visit: An organized site visit has been scheduled for May 8, 2026, at 11 am PDT. Attendance is not required but is urged for prospective quoters to inspect the site. The meeting point is the Oregon Caves Visitor Center main parking lot. Interested parties must RSVP to Phaedra Fuller@ios.doi.gov and cc Scott Wickham@nps.gov.
• Response Date Extended: The deadline for proposal submissions has been extended from May 14, 2026, at 3 pm PDT to May 21, 2026, at 3 pm PDT.
• Revised Attachment 1: Solicitation Attachment 1, "Terms Clauses and Provisions," has been updated. Section III (List of Attachments) was modified to incorporate this amendment, and Section IV (Solicitation Provisions, C Site Visit Info) was updated to include details about the organized site visit. Quoters must replace Revision 1 (dated 4/17/26) with Revision 2 (dated 4/21/26).

• Solicitation Attachment 1, "Terms Clauses and Provisions" (Revision 2 dated 4/21/26).

• The proposal submission deadline has been extended to May 21, 2026, at 3 pm PDT.

• Quoters must ensure they are using the revised Attachment 1 (Revision 2).

• The original solicitation was dated April 16, 2026.

• The period of performance for the resulting purchase order is 07/16/2026 to 09/30/2026.

• The federal government is exempt from state sales tax.

Amendment / Modification

This document is Amendment 2 to the Request for Quotation (RFQ) 140P8426Q0017 for Tree Thinning & Piling at Oregon Caves National Monument.

Key changes and updates include:

• Revised Terms, Provisions, and Clauses: This amendment revises the terms, provisions, and clauses previously issued.
• Updated Dates: The amendment is dated 4/21/26, superseding previous amendment dates.
• Incorporated Clauses: Several FAR and DIAR clauses are incorporated by reference or in full text, including those related to:
  • Workers Compensation (Oregon Revised Statutes)
  • Contractor Performance Assessment Reporting System (CPARS)
  • Site-Specific Safety and Health Plan requirements
  • Contract Administration (COR and CO details)
  • Various FAR clauses (e.g., 52.252-2, 52.212-4, 52.219-6, 52.222 series)
  • DIAR clauses (e.g., 1452.228-70 Liability Insurance, 1452.201-70 Authorities and Delegations)
  • Electronic Invoicing and Payment Requirements (IPP)
• Instructions to Offerors (FAR 52.212-1 Addendum):
  • Quotes must be submitted electronically to Phaedra_Fuller@ios.doi.gov in PDF format.
  • Required quote components include SF 1449, acknowledgment of amendments, Attachment 4 (Forms and Provisions), Price Schedule, Quoter's Proposed Team, Relevant Experience, Key Personnel, Technical Approach, Schedule, and optional Small Business Re-representation.
  • Past performance information is required.
  • Submission deadline is specified in Block 8 of the SF 1449.
• Evaluation Factors (FAR 52.212-2 Addenda):
  • Evaluation will be based on Price, Technical Approach, Relevant Experience, Key Personnel, Schedule, and Past Performance.
• Site Visit Information:
  • A site visit is scheduled for May 8, 2026, at the Oregon Caves National Monument and Preserve.
  • Attendance is not required but urged.
  • RSVP is required.

This amendment impacts the "Terms, Provisions, and Clauses" and "Solicitation Provisions" sections of the original solicitation. It also updates instructions for submitting quotes and outlines the evaluation criteria.

Bidders must ensure their quotes comply with the revised terms, provisions, and clauses, and follow the updated submission instructions. The site visit information and evaluation factors are also critical for proposal preparation.

Form / Attachment / Pricing Sheet

This document is a map illustrating "Units 1, 2, 4, 6, 8 2026 Cut and Pile Unit." It provides geographical and topographical information relevant to the specified units.

• Outlines specific units designated for "Cut and Pile" activities in 2026.
• Displays topographical contours, trails (e.g., Cave Creek Rail, Big Tree Trail), and named areas (e.g., Old Growth).
• Includes a scale bar for distance measurement (in miles and kilometers) and a date of 11/5/2025.
• Legend indicates "Polygon Actions" and "World_Hillshade."

This map is crucial for bidders to understand the physical location, terrain, and boundaries of the areas involved in the "Cut and Pile" opportunity. It aids in assessing the scope of work, potential logistical challenges, and planning for site-specific requirements.

Form / Attachment / Pricing Sheet

This document is a map titled "HQ 2026 Cut and Pile Unit." It visually represents a specific geographical area designated for "Cut and Pile" operations, likely related to a government contract or project. The map includes topographical features, contour lines, a "Headquarters" location, and a defined polygon area.

• Title: HQ 2026 Cut and Pile Unit
• Geographical Features: Contour lines (e.g., 3400, 3600, 3800), roads/trails, "Headquarters" marker, and a shaded area representing the "Cut and Pile" unit.
• Polygon Actions: A highlighted cyan polygon outlines the specific area of interest.
• Scale and Date: Includes a map scale (1:3,214) and a date (11/5/2025).
• Source Data: Lists various sources for the map data, including Esri, Maxar, USGS, NGA, NASA, and others.

This map is crucial for bidders to understand the physical location and boundaries of the work area associated with the "HQ 2026 Cut and Pile Unit" opportunity. It provides essential spatial context for planning, resource allocation, and understanding the scope of operations within the defined polygon. Bidders should use this map to visualize the terrain and the specific unit where activities are to be performed.

Form / Attachment / Pricing Sheet

This document is a map detailing the "Cave Creek Campground 2026 Cut and Pile Unit." It visually represents the geographical area designated for timber cutting and piling activities in 2026.

• Geographic Area: Outlines the specific boundaries of the "Cave Creek Campground 2026 Cut and Pile Unit."
• Topographical Data: Includes contour lines indicating elevation and terrain.
• Features: Shows roads (e.g., labeled '46'), trails (e.g., 'Cave Creek Trail'), and water features (e.g., 'Cave Creek').
• Legend: Explains symbols, including "Polygon Actions" and "World_Hillshade."
• Scale and Date: Provides a map scale and the date of creation (11/5/2025).

This map is crucial for bidders to understand the physical location, terrain, and accessibility of the work area. It helps in assessing the scope of operations, planning logistics, and estimating resources required for the "Cut and Pile Unit" opportunity.

Amendment / Modification

This document is Amendment 1 to the Request for Quotation (RFQ) 140P8426Q0017 for Tree Thinning & Piling at Oregon Caves National Monument.

Key changes and additions include:

• Revised Terms, Provisions, and Clauses: Attachment 1 has been revised.

• Updated Attachments: Several attachments have been updated or added:

  • Attachment 1: Revised Terms, Provision, and Clauses (dated 4/17/26).
  • Attachment 6: AMENDMENT 1 – Cave Creek Campground Unit Geo Map (dated 4/17/26).
  • Attachment 7: AMENDMENT 1 – Units 3-5-7-9 Geo Map (dated 4/17/26).
  • Attachment 8: AMENDMENT 1 – Units 1-2-4-6-8 Geo Map (dated 4/17/26).
  • Attachment 9: AMENDMENT 1 – Headquarters Geo Map (dated 4/17/26).

• Solicitation Provisions: The document incorporates changes to solicitation provisions, including an addendum to FAR 52.212-1, Instructions to Offerors, and an addendum to FAR 52.212-2, Evaluation.

• Submission Instructions: Specific instructions for submitting quotes are provided, including the preferred file format (Adobe PDF) and the email address for submission (Phaedra_Fuller@ios.doi.gov).

• Quote Content: Requirements for quote content are detailed, including SF 1449 completion, acknowledgment of amendments, and specific attachments such as the Price Schedule, Proposed Team, Relevant Experience, Key Personnel, Technical Approach, and Schedule.

• Submission Deadline: The submission deadline is specified as 3 PM PDT on 5/14/26.

• Terms, Provisions, and Clauses (Attachment 1)

• Various Geo Maps (Attachments 6, 7, 8, 9)

• Solicitation Provisions (FAR 52.212-1 and FAR 52.212-2)

• Bidders must acknowledge this amendment.

• Quotes must adhere to the updated submission instructions and content requirements.

• The submission deadline remains 3 PM PDT on 5/14/26, with provisions for extensions in case of emergencies.

Amendment / Modification

This amendment (0001) to solicitation 140P8426Q0017 modifies the original solicitation dated 04/16/2026.

Key changes include:

• Addition of four new site maps as Attachments 6, 7, 8, and 9.

• Revision of Attachment 1 (Terms, Clauses and Provisions) to update the List of Attachments to incorporate the new maps.

• The period of performance for the resulting purchase order is 07/16/2026 to 09/30/2026.

• Attachment 1 (Terms, Clauses and Provisions)

• Attachments 6, 7, 8, and 9 (New Site Maps)

• Quoters must replace the original version of Attachment 1 with the revised version (Revision 1 dated 04/17/2026).

• Offerors must acknowledge receipt of this amendment by completing items 15a through 15c on the Standard Form 30 (SF-30) amendment form and submitting it with their quote.

• There will not be an organized site visit; interested parties may visit the site on their own.

• The solicitation and resulting purchase order are for the federal government and are exempt from state sales tax.

Form / Attachment / Pricing Sheet

This document is a map illustrating "Units 3, 5, 7, 9 2026 Cut and Pile Unit." It serves as a visual aid to define the geographical boundaries of specific units relevant to the opportunity.

• The map displays topographical features, trails (e.g., Cave Creek Trail, No Name Trail, Cave Exit Trail), and contour lines.
• A prominent cyan polygon outlines the specific area designated for "Cut and Pile" activities within Units 3, 5, 7, and 9.
• A legend indicates "Polygon Actions" and "World_Hillshade."
• A scale bar is provided in both miles and kilometers.
• The map is dated 11/5/2025.

This map is crucial for bidders to understand the precise geographical location and boundaries of the work to be performed. It helps in assessing the scope, planning logistics, and potentially estimating resources required for the "Cut and Pile" tasks within the specified units.

Statement of Work (SOW) / Performance Work Statement (PWS)

To reduce fuel load and alter fuel arrangements within the Oregon Caves National Monument & Preserve boundaries by mechanically cutting and piling small diameter conifers. This aims to reduce wildland fire intensity around key areas like the Headquarters, Historical District, and Cave Creek Campground, thereby lessening the risk of catastrophic wildland fires to structures.

• Mechanically cut and pile small diameter (< 8 inches DBH) live conifers and dead trees (< 13 inches DBH).

• Prune remaining trees and remove ladder fuels.

• Buck up dead and down material on-site down to 1" in diameter.

• Work must protect park visitors, rare plants, archaeological sites, monument infrastructure, preserve wildlife habitat, and minimize aesthetic impacts.

• Contractor to provide all labor, equipment, materials, supplies, and services, including mobilization.

• Motorized equipment is limited to hand-held and hand-carried items.

• Future pile burning is not part of this contract.

• Thin trees over 12 inches DBH to 8 inches DBH; leave live trees over 8 inches DBH.

• Limb live and dead branches on leave trees 6-8 feet above ground, maintaining at least 50% of the live crown.

• Leave a minimum of one tree every 15 feet, prioritizing Yew, Ponderosa Pine, and Douglas Fir.

• Cut and pile ladder fuels (brush > 1 ft tall and trees up to 8 inches DBH) at least 7 feet beyond remaining trees.

• Flush cut all stumps within 3 inches of the ground.

• Cut snags < 13 inches DBH; leave snags > 13 inches DBH.

• Cut and pile down material < 13 inches in diameter.

• Piles to be conical, 4-6' high and 4-6' wide, capped with polyethylene plastic, and located at least 15' from live trees.

• Cut materials must be piled within 20 days of being cut.

• Period of performance begins no earlier than 7/16/26.

• Anticipated on-site start date: 7/16/26 - 7/20/26.

• Work completion deadline: 9/30/26.

• Work to be conducted within park boundaries, approximately 208 acres spread along Highway 46 and the Historical District.

• Work hours: Daylight hours, Monday through Friday. No work on Saturdays, Sundays, or federal holidays without COR approval.

• Contractor must furnish all equipment and personnel, including chainsaws, tools, and PPE.

• Government will not provide any property.

• Contractor must use Avenza mapping app for designated areas.

• Excluded areas (e.g., rare plant habitat, archaeological sites) will be flagged and must be protected.

• Contractor responsible for traffic control where cutting impacts the roadway.

• Contractor must provide polyethylene plastic for pile capping.

• Employees must have current arboricultural industry certifications.

• Minimum of 2 employees as safety spotters per tree topping/falling procedure.

• All operations must comply with ANSI Z133.1-2006 Tree Care Safety Standards and federal OSHA regulations.

• No weapons allowed.

• Strict garbage and food residue storage to prevent bear attraction.

• Contractor responsible for cleanup of spills and environmental contamination.

• Equipment must be cleaned prior to arrival to prevent introduction of invasive species.

• No drones or UAVs authorized.

• Must use biobased and recycled products where feasible.

• Contractor responsible for all travel, lodging, and meal expenditures.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for tree thinning and piling services for the National Park Service at Oregon Caves National Monument. The acquisition is set aside for small businesses.

• Tree thinning and piling services.

• Full description of services is detailed in Attachment 4, Statement of Work.

• Quoters must refer to all other attachments for the complete solicitation package.

• Instructions for completing the SF-1449 RFQ form and quote submission are in Attachment 1, Terms Provisions Clauses.

• Period of Performance: July 16, 2026, to September 30, 2026.

• Delivery Date: September 30, 2026.

• The resulting purchase order is exempt from state sales tax.

• Bidders must use the Price Schedule in Solicitation Attachment no. 4, titled "Forms and Provisions to Return with Quote," to enter their quoted price. Do not use line item 19 on the SF-1449 for pricing.

• Key deadlines and submission instructions are detailed in Attachment 1, Terms Provisions Clauses.

• This acquisition is 100% set aside for Small Business.

• NAICS Code: 115310 (Timber Tract and Related Services), with a size standard of $11.5 million.

• Refer to Attachment 4 for the Statement of Work.

• Refer to Attachment 1 for Terms Provisions Clauses and RFQ form instructions.

Solicitation / RFP / RFQ

This document is a Request for Quotations (RFQ) for Tree Thinning & Piling services at Oregon Caves National Monument (ORCA). It is a 100% total small business set-aside, and the resulting contract will be firm-fixed-price. Past performance will be considered in determining responsibility.

• Tree thinning and piling services.

• A site-specific safety and health plan must be prepared and implemented.

• Compliance with all applicable federal, state, and local safety and occupational health laws and regulations.

• The NAICS code is 115310, Support Activities for Forestry.

• The small business size standard is $11.5M.

• The anticipated timeframe for the work is to start between July 16th-20th, 2026, and complete all work by September 30th, 2026. Work cannot begin before July 16, 2026, due to birding breeding season.

• Quotations must be submitted electronically via email to Phaedra_Fuller@ios.doi.gov by 3pm PDT on May 14, 2026.

• Preferred file format is Adobe PDF.

• Quotations must include:

  • Standard Form 1449 (completed blocks 12, 17, 23, 24, 30a, b, & c), including SAM.gov EUI number.
  • Acknowledgment of amendments.
  • Attachment 4: Forms and Provisions (including Price Schedule, Quoter's Proposed Team, Relevant Experience, Key Personnel Qualifications).
  • Technical Approach (written narrative, max 5 pages).
  • Proposed Schedule (indicating start date, end date, and major elements of work).
  • Optional Small Business Re-representation (if applicable).
  • Past Performance references (can use Attachment 5).

• Evaluation will be based on Price, Technical Approach, Relevant Experience, Key Personnel, Schedule, and Past Performance.

• This solicitation is a 100% total small business set-aside.

• The document lists numerous FAR and DIAR clauses incorporated by reference and by full text, including those related to liability insurance, authorities and delegations, and electronic invoicing via the Invoice Processing Platform (IPP).

• Attachment 1: Terms, Provisions, and Clauses (14 pages)

• Attachment 2: DOL Service Wage Rate 1977-0079 for Josephine County, OR (3 pages)

• Attachment 3: Statement of Work (17 pages)

• Attachment 4: Forms and Provisions to Return with Quote (7 pages)

• Attachment 5: Optional Past Performance Form (2 pages)

Form / Attachment / Pricing Sheet

This document is a "Register of Wage Determinations Under the Service Contract Act" for the state of Oregon, specifically for contracts related to Forestry and Logging Services. It provides the minimum wage rates and fringe benefits that must be paid to various occupational classifications employed on covered federal contracts.

• Occupational Listings: Details specific job titles (e.g., Brush/Precommercial Thinner, Forestry Equipment Operator, Tree Planter) with corresponding minimum hourly wage rates.
• Fringe Benefits: Outlines required benefits such as Health & Welfare ($5.55/hour or $222.00/week) and Paid Sick Leave (EO 13706 rate of $5.09/hour or $203.60/week).
• Vacation & Holidays: Specifies paid vacation (2 weeks after 1 year, 3 weeks after 10 years) and a minimum of eleven paid holidays per year.
• Uniform Allowance: Details requirements for providing uniforms and reimbursement for cleaning costs ($3.35/week).
• Conformance Process: Explains the procedure for establishing wage rates for classifications not explicitly listed in the determination, requiring a Standard Form 1444 (SF-1444).

Bidders must use this wage determination to accurately calculate labor costs for their proposals. Failure to comply with these minimum wage and benefit requirements can lead to non-compliance. The listed rates and benefits are mandatory for employees performing work under a contract covered by this determination.

Form / Attachment / Pricing Sheet

This document is a collection of forms and pricing schedules that bidders must complete and return with their quotes. It includes sections for the Price Schedule, Quoter's Proposed Team, List of Relevant Experience & Past Performance References, Key Personnel Qualifications, Technical Approach, and Small Business Program Rerepresentation.

• Price Schedule: Requires bidders to provide lump sum pricing for specific line items, including Tree Thinning and Hand Piling, based on the Statement of Work (Attachment 3). Failure to price may render the quote ineligible.
• Quoter's Proposed Team: Asks for details on self-performance versus subcontractor usage, including subcontractor names and assigned trades.
• Relevant Experience & Past Performance: Requires listing similar projects, contract details, and past performance references.
• Key Personnel Qualifications: Requires detailing the experience and qualifications of key personnel.
• Technical Approach: Requires a written narrative (limited to 5 pages) describing the approach to schedule execution for tree thinning and piling work.
• Small Business Program Rerepresentation: An optional section for representing small business status if not already updated in SAM.gov.
• Buy American Act Certificate: A required form.

Bidders must complete all relevant sections of this document accurately to ensure their quote is considered eligible and properly evaluated. It directly impacts pricing, team composition, demonstrated experience, technical approach, and compliance with federal acquisition regulations.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended to gather feedback from references regarding a contractor's performance on previous projects. Bidders are to complete Sections A and B, and then transmit the questionnaire to a designated reference who will complete Sections C and D. The completed questionnaire is to be returned to the Contracting Officer.

• Contractor Information: Fields for company name, address, UEI, and Point of Contact.
• Contract Information: Details about the past project, including title, contract number, type, price, award/completion dates, period of performance, project location, and client/owner.
• Scope of Work Description: A brief description of the work performed under the referenced contract.
• Reference Information: Fields for the reference's name, title, organization, phone, and email.
• Evaluation Criteria: Definitions for performance ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) across several areas: Quality, Schedule (& Time Management), Cost Control, Management, Small Business Subcontracting (& Labor Standards), and Regulatory Compliance.
• Return Instructions: Specifies the deadline (May 14, 2026, 3:00 PM PDT) and the contact person (Phaedra Fuller, Contracting Officer) for returning the completed questionnaire.

This questionnaire is crucial for potential bidders as it outlines the specific criteria the government will use to evaluate past performance. Bidders should ensure they provide accurate information for their references and understand how their past performance will be assessed. The ratings and comments provided by references directly impact the evaluation of a bidder's ability to successfully perform on the current opportunity.