Trimble SX12 Total Scanning Station Procurement

Other / Unclassified

This document is a Justification Review Document for a brand name contract for a Trimble SX12 scanning total station, utilizing Simplified Procedures for Certain Commercial Items under FAR Part 13.

This document explains the rationale for a sole-source acquisition. It details the need for the Trimble SX12 scanning total station to conduct high-resolution land surveys, topographic mapping, scanning, control network projects, and hydrographic survey support for USACE projects. The justification for a sole source is based on the requirement for compatibility with existing Trimble equipment and software, extensive personnel training, and the unfeasibility of acquiring and integrating new systems from other manufacturers. Market research was conducted, including a sources sought notification on SAM.gov, which yielded limited capable responses. Three vendors expressed interest: BHPE LLC, ATZ Solution LLC, and Frontier Precision Inc. This document indicates that the government intends to procure this specific equipment from a single source due to these compatibility and training constraints.

Statement of Work (SOW) / Performance Work Statement (PWS)

To procure one (1) Trimble SX12 scanning total station system with all required components for operation.

• Provide all materials, equipment, and transportation for the Trimble SX12 scanning total station.

• All parts and equipment must be procured from a factory-authorized Trimble dealer.

• The system shall include:

  • Configuration: SX12-CFG-20 - Standard and Laser Pointer
  • Instrument: SX12 HW – 02 - Trimble SX12 1" with Wi-Fi HaLow
  • Radio: 123731-00-GEO - EM130 Radio Module

• Contractor shall verify with the COR if system numbers have changed or components differ.

• Delivery to: USACE District Warehouse, ATTN: Land Survey Section, 8010 NW St. Helens Rd., Portland, OR 97210.

• Inspection: COR will inspect the instrument upon delivery to the USACE Warehouse for defects or shipping damage.

• Testing: None specified.

Solicitation / RFP / RFQ

This document is a Justification Review Document (JRD) for a brand name contract action for a Trimble SX12 scanning total station. The US Army Corps of Engineers (USACE) Portland District requires this equipment for high-resolution land surveys, topographic mapping, scanning for design, high-precision control network projects, and hydrographic survey support on USACE projects.

• Trimble SX12 scanning total station.

• Equipment must be compatible with currently owned and utilized licensed Trimble equipment and software.

• Personnel require extensive training and experience with Trimble equipment and software suites.

• Estimated cost: $50,000.00

• Authority cited: FAR 13.106-1(b)(1) (Simplified Procedures for Certain Commercial Items, sole source).

• The determination is that only one source (Trimble) is reasonably available due to compatibility requirements, existing training, and the infeasibility of acquiring and training on new systems.

• This document does not detail proposal submission instructions or evaluation criteria, as it is a justification for a sole-source acquisition. The contracting officer will compare proposals to the Independent Government Estimate to ensure price reasonableness.

• The justification cites FAR 13.106-1(b)(1) and Title 41 U.S.C. §1901(e)(2) for sole source acquisition of commercial items.

• Market research was conducted, including a sources sought notification on SAM.gov. Two responses were received from small businesses, but the search was otherwise unsuccessful in identifying capable sources.

• The document indicates that Frontier Precision Inc. is the only authorized local dealer for Trimble.

• Interested sources identified are BHPE LLC, ATZ Solution LLC, and Frontier Precision Inc.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for the procurement of a Trimble SX12 Total Scanning Station. The government is procuring this equipment to meet its operational needs.

• Trimble SX12 Total Scanning Station, including hardware configuration.

• EM130 Radio Module Integrated Radio Module for WiFi HaLow.

• Trimble Protected Premium Warranty for the Hardware - SX12 Scanning Total Station - 5 Years.

• Product Service Code: 6655 for all items.

• Pricing Arrangement: Firm Fixed Price for all items.

• The solicitation number is W9127N26QA007.

• The solicitation issue date is February 12, 2026.

• The offer due date is February 27, 2026, at 02:00 PM.

• The NAICS code is 334511 with a size standard of 1350 employees.

• This acquisition is set aside for Small Business.

• Offers are to be submitted by the due date of February 27, 2026.

• Evaluation will be based on PRICE, as stated in FAR 52.212-2.

• This acquisition is a Small Business set-aside.

• The document includes numerous FAR and DFARS clauses incorporated by reference and in full text, covering various aspects such as contract terms, conditions, representations, certifications, and payment procedures.

• Specific clauses address item unique identification and valuation (DFARS 252.211-7003), prohibition on acquisition of covered defense telecommunications equipment or services (DFARS 252.204-7017), and Buy American-Balance of Payments Program (DFARS 252.225-7000).

• Delivery is requested by April 30, 2026, to W071 ENDIST PORTLAND, 8010 NW ST HELENS ROAD, PORTLAND OR 97210-3169, UNITED STATES.