TV Production of Malaysian Football

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation No. 19MY3026Q0010 for the "TV Production of Malaysian Football Students" project.

• Question 1: A vendor requested clarification on the project deliverables.
• Answer 1: The response directs the vendor to refer to the Scope of Work (SOW) details available on SAM.gov for information on deliverables.

This Q&A does not appear to modify any requirements, due dates, or submission rules. It directs vendors to existing documentation for clarification on deliverables.

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding Solicitation No. 19MY3026Q0010 for the TV Production of Malaysian Football Students.

• Reimbursable Charges: The amount stated in the Purchase Order is the final agreed amount. No additional reimbursable charges not included in the final budget will be allowed.
• Payment Process: A Purchase Order will serve as a binding agreement. Upon receipt of the invoice after contract completion, full payment will be processed within 30 days. The Embassy will not provide a separate attesting letter for disbursement.

These clarifications confirm that the bid price is final and outline the payment procedure, reinforcing the terms of the Purchase Order.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding Solicitation No: 19MY3026Q0010, concerning the TV Production of Malaysian Football Students.

• Primary Place of Performance: The primary place of performance is Kuala Lumpur, Malaysia.
• Filming Locations: While the exchange program involves the U.S., all production for this award will be in Malaysia. Students are located in Keningau, Kota Bharu, Kuala Lumpur, and part of Selangor.
• Student Identification: The six students have already been identified under an existing program and are all located in Malaysia.
• Language: English is the main language for the video, but Malay and local dialects can be used with subtitles provided.
• Football Type: The students play soccer (bolasepak).
• Production Timeline: The show is to be created between July 2026 and September 2026, with the final product due by August 31, 2026, and a teaser by the end of July 2026.
• Program Length: The program length is flexible, ranging from 30 to 60 minutes, to be determined through mutual consultation with the U.S. Embassy.
• TV Station: The TV station has not been identified; the Production Team is responsible for sourcing it.
• Budget: The MYR 195,000 budget cap is fixed. Costs related to the budget are only for activities in Malaysia. The Embassy will not provide an upfront payment; full payment is settled upon completion.
• Permits & Clearances: The Production Partner is responsible for permits, releases, and permissions in Malaysia. The Embassy will facilitate introductions and secure releases from participants.

This Q&A document clarifies key aspects of the solicitation, including the primary filming location, student details, language requirements, timeline, budget, and responsibilities for permits and TV station sourcing. Bidders should incorporate these clarifications into their proposals.

Solicitation / RFP / RFQ

This document is a solicitation from the Embassy of the United States of America in Kuala Lumpur, Malaysia, for the procurement of TV Production services related to Malaysian Football Students. The Embassy intends to award a single purchase order or contract for these services.

• The specific requirements and scope of work are detailed in an attached Scope of Work (SOW).

• The contract type is a single purchase order / contract.

• Quotations must be submitted electronically to KualaLumpurDTO@state.gov.

• The subject line for the submission must be "Quotation Enclosed – TV Production of Malaysian Football".

• The submission deadline is on or before 12:00 noon on May 20, 2026.

• Quotations submitted after this time will not be accepted.

• For quotations exceeding $40,000 USD, the Contractor must have valid and active registration in SAM.gov at the time of proposal submission.

• Any questions regarding this solicitation should be directed to the Procurement Agent, Prema, via email at rmuthupillaip@state.gov during regular business hours.

Statement of Work (SOW)

To produce engaging television content highlighting the academic and athletic experiences of six Malaysian football students participating in an exchange program in the United States, culminating in a broadcast on a designated TV station.

• Pre-Production: Develop a production plan and schedule, coordinate with organizers and authorities, prepare interviews and storyboards, and arrange filming logistics.

• Post-Production: Review footage, edit content into a 30-60 minute program, add graphics and subtitles, ensure compliance with regulations, and prepare promotional teasers.

• Broadcast Coordination: Liaise with the TV station on technical specifications and delivery formats, submit the final program, and support scheduling and promotion.

• Reporting and Handover: Provide a final report and deliver all raw footage and project files for archival purposes.

• Content must accurately reflect students' experiences and program objectives.

• Final product must meet technical and editorial standards for TV broadcast.

• All deliverables must be submitted on time and in agreed formats.

• Period: July 2026 – September 2026

• Place: Filming in the United States, broadcast on a designated TV station.

• Branding: All materials must include appropriate U.S. Embassy and Freedom 250 branding.

• Intellectual Property: All produced materials become property of the U.S. Embassy for future use.

• Budget: Not to exceed MYR 195,000 (including all costs, fees, and taxes). Bids must be in MYR.

• Proposal Requirements: Include company qualifications, experience, and details of any subcontracted work. Companies must hold their quotations for 60 calendar days.