TVHS VAMC Air Handler Units Refurbishment

Solicitation / RFP / RFQ

This solicitation is a Request for Quote (RFQ) for the refurbishment of Air Handler Units (AHUs) at the Tennessee Valley Healthcare System (TVHS) VAMC. The government is procuring services to replace components and perform repairs on specific AHU units to extend their usable life.

• Refurbishment of specific Air Handler Units (AHU-41, AHU-40, AHU-39, AHU-24, AHU-4) as detailed in the Statement of Work (SOW) and "Refurbish Air Handling Units – Abridged Specifications" attachment.

• Work includes, but is not limited to, coil replacement, drain work, valve replacement, fan motor/assembly replacement, humidifier replacement, UV lighting system installation, and Variable Frequency Drive (VFD) replacement.

• Temporary HVAC must be provided when AHUs are non-functional due to refurbishment.

• All work must be in accordance with specifications and industry standards.

• Contractor must provide a Quality Control Plan.

• Pre-work and post-work Test and Balance reports are required.

• Contract Type: Firm-Fixed-Price

• Period of Performance: 365 calendar days from the date of award (July 15, 2026 to July 14, 2027).

• Estimated Value: Not explicitly stated, but NAICS code 238220 has a size standard of $19 Million.

• Wage Determination 2015-4647, Rev 30, Dated 12/03/2025 is applicable.

• Proposal Submission Deadline: April 16, 2026, by 11:00 am CDT.

• Questions Deadline: April 09, 2026, by 11:00 am CT.

• Offers must be submitted via email to scott.dickey@va.gov.

• Evaluation Criteria: Best value based on price and other factors, including Technical Approach (Technical Plan and Quality Control Plan) and Past Performance.

• This requirement is 100% set aside for Service-Disabled Veteran Owned Small Business (SDVOSB) contractors.

• SDVOSB contractors must be certified by the SBA and listed in the SBA certification database at the time of offer and award.

• The solicitation incorporates FAR clauses by reference. Full text is available upon request.

• Offerors must be registered in the System for Award Management (SAM).

Specifications / Technical Document

This document, "Specifications - AHU Refurb - Nash Eng.pdf", dated January 30, 2026, provides abridged specifications for the "Refurbish Air Handling Units" project at TVHCS-Nashville VAMC. It details various technical requirements for HVAC systems, including:

• Division 23 - Heating, Ventilating, and Air Conditioning (HVAC): This division covers general HVAC requirements.
  • Section 23 05 11 - Common Work Results for HVAC: Defines terms, abbreviations, and general requirements applicable to all HVAC sections. It includes extensive lists of acronyms and abbreviations used throughout the specifications.
  • Section 23 05 12 - General Motor Requirements for HVAC Equipment: Specifies requirements for electric motors, including types, efficiency standards (NEMA, IEEE, DOE), voltage ratings, enclosures, mechanical design, and special requirements for variable frequency drives.
  • Section 23 34 00 - HVAC Fans: Details specifications for fans, including construction, performance criteria, safety, corrosion protection, and materials. It covers centrifugal fans, plenum fans, and their associated motors and drives.
  • Section 23 73 00 - Indoor Central-Station Air-Handling Units: Outlines requirements for Air Handling Units (AHUs), including construction, materials (galvanized steel, aluminum), casing specifications, access doors, bases, and components like fans, filters, coils, and humidifiers. It also specifies testing and certification requirements (AHRI, AMCA).
  • Section 23 82 16 - Air Coils: Provides specifications for heating and cooling coils, including materials (copper, aluminum), construction, pressure ratings, coatings, and installation requirements.

This document is crucial for bidders to understand the technical specifications and standards required for the refurbishment of air handling units. It details the performance, materials, construction, and installation requirements for various HVAC components. Bidders must ensure their proposed solutions and equipment comply with these detailed specifications to be considered responsive.

Wage Determination

This document is a revision (Revision No. 30) of Wage Determination No. 2015-4647, dated December 3, 2025. It establishes the minimum wage rates and fringe benefits required for various occupations performing contract work in the specified area of Tennessee (Counties of Cannon, Cheatham, Davidson, Dickson, Hickman, Macon, Maury, Robertson, Rutherford, Smith, Sumner, Trousdale, Williamson, Wilson).

• Occupational Listings: Provides a comprehensive list of job titles, corresponding occupation codes, and their minimum hourly wage rates.
• Fringe Benefits: Outlines required fringe benefits, including Health & Welfare ($5.55 per hour or $222.00 per week/$962.00 per month) and specific provisions for Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments).
• Executive Orders: Details applicability and requirements for Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage for federal contractors).
• Vacation and Holidays: Specifies paid vacation (2 weeks after 1 year, 3 weeks after 10 years, 4 weeks after 15 years) and eleven paid holidays.
• Hazardous Pay: Outlines differentials for work involving ordnance, explosives, and incendiary materials (8% for high hazard, 4% for low hazard).
• Uniform Allowance: Details requirements for providing uniforms and reimbursement for cleaning/maintenance ($3.35 per week).
• Conformance Process: Explains the procedure for classifying and determining wage rates for occupations not explicitly listed in the determination.

This wage determination is crucial for any contractor bidding on or performing federal service contracts within the specified Tennessee counties, as it dictates the minimum labor costs, including wages and benefits, that must be provided to employees.